Free invoice templates for piano teachers built for lesson fees, materials, and cancellation fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
Itemize lesson fees, materials, makeups, cancellations, and recital charges with professional invoice line items.
Parents want simple, fair bills that match the work. Use these quick fixes to prevent disputes and get paid on time.
Bill private lessons, in-home travel, accompaniments, recitals, exam fees, books, and late policies with confidence. Concrete line items, markup tips, and payment terms, clear answers.
Use packages for steady students and a higher drop-in rate for flexibility. Example: “4 × 60-minute lessons: $280” or “Single 60-minute lesson: $80.”
State a cutoff and fee. Example: “Missed lesson inside 24 hours: $40” or “Same-day cancellation: full lesson rate $70.”
Yes. Add a flat trip fee or per-mile rate. Example: “In-home travel, 10 miles round-trip × $0.70: $7” or “Zone 2 travel fee: $10.”
List each item with markup and keep receipts. Example: “Faber Level 2A Lesson Book: $12.50” and “Note-reading app annual license: $15.”
Yes. Price venue, admin time, and coaching separately. Example: “Spring recital fee: $25,” “Exam prep package, 3 sessions: $150,” “ABRSM entry pass-through: $120.”
Charge a base rate plus per rehearsal or special requests. Example: “Audition accompaniment, 1 rehearsal + performance: $120” and “Extra key change prep: $20.”
Rules vary—check local rules. Some states tax digital lessons or materials. Example: “Digital lesson service: tax 6%” while “Private instruction: non-taxed.”
Set net terms, late fees, and accepted methods. Schools may need a W-9 and purchase order. Example: “Net 15, late fee 1.5% per month.” Use our Piano Teachers Invoice Template to include lesson dates, student name, and itemized charges.
