Real Estate Agent Invoice Template

Free invoice templates for real estate agents built for commissions, marketing expenses, and administrative fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: real estate agent invoice, real estate agent bill, or realtor invoice.

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Download Free Real Estate Agent Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Real Estate Agent Invoice Template

Best for:

Logo, client, property and deal IDs.

Editable Real Estate Agent Invoice Template

Best for:

Edit rates, staging, media, extras.

Printable Real Estate Agent Invoice Template

Best for:

MLS ref, escrow, signatures, dates.

Free Real Estate Agent Invoice Template

Best for:

Listing, commission, fees, contract terms.

How to Invoice as a Real Estate Agent

Keep it simple, tie charges to the deal, and show what’s paid now vs at closing.

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In 5 Steps:

Confirm the scope with the client and reference the signed agreement.
Log time, deliverables, and out-of-pocket costs, then set your commission or flat fees per the contract.
Collect a retainer or deposit if used for marketing or engagement, and note how it credits later.
Build the invoice with clear lines for services and expenses, then set when it’s due at closing or upon receipt.
Send the invoice, apply any deposit at closing or on final billing, and record payment.

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What to Include in a Real Estate Agent Invoice

These are the must-have fields for clear, compliant invoices.

Business name and street address
Agent full name and license number
Brokerage name and brokerage license number
MLS ID and brokerage ID
Client name and role (seller, buyer, landlord, or tenant)
Property address and listing or file number
Invoice number, issue date, and due date or event (for example, at closing)
Agreement reference (contract date or listing agreement number)
Service period covered
Payment terms and remittance instructions
Trust or escrow account details if funds are held there
Tax treatment on expenses and admin fees, check local rules

Billing Scenarios for Real Estate Agents

How to label charges so every invoice makes sense the moment your clients see it.

Listing setup fee; Listing commission (sale)

New listing with a flat setup plus sale commission

The setup covers prep work now and the commission bills when the home sells.

Buyer retainer (creditable); Retainer credit

Buyer engagement with a creditable retainer

The retainer reserves your time and is credited on the closing statement.

Pro photography; 3D tour

Premium marketing added to a standard package

Add-ons are separate so clients can accept or decline each piece.

Open house (extra); Weekend premium

Extra open house beyond package limits

State due on receipt, at closing, or on a specific date. If timing depends on the deal, name the event.

Early termination fee; Marketing cost recovery

Seller withdraws the listing before sale

These lines recoup agreed costs when the project stops early.

Referral out; Referral in

Referral movement is tracked so both brokerages reconcile cleanly.

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Commissions and fees for real estate agents

Itemize commissions, marketing, admin fees, and expenses with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Listing consultation

Time

New seller intake meeting

Time × hourly rate. Scope the property, goals, and timeline; document decisions for the listing file.

Comparative market analysis (CMA)

Item

Pricing strategy deliverable

Per report × fixed rate. Provide comps and pricing guidance; attach summary to the listing record.

MLS listing setup

Item

Create/refresh MLS profile

Per listing × fixed rate. Prepare remarks, fields, and compliance photos; confirm broker requirements before posting.

Listing marketing package (bundle)

Item

Tax Varies

Bundle of photos, copy, print

Per listing × package rate. Mixed services + printed goods in one bundle; use when vendor can’t split billing.

Professional photography (pass-through)

Item

Third-party photo shoot

Pass-through as billed. Add vendor invoice; keep licensing terms in the file.

Printed brochures & mailers

Item

Taxable

Order print collateral

Qty × unit cost. Tangible materials the client keeps; include freight if billed.

Open house hosting

Time

Staff a weekend open house

Time × hourly rate. Covers prep, sign-in management, and follow-up notes.

Buyer home tour

Time

Show multiple properties

Time × hourly rate. Includes route planning and access coordination; log addresses shown.

Offer drafting & negotiation

Time

Write and negotiate offers

Time × hourly rate. Includes addenda and counters; track revisions in the deal folder.

Transaction coordination

Time

Contract-to-close support

Time × hourly rate. Manage contingencies, deadlines, and communications; maintain a clean audit trail.

Save and reuse your agent fees and commissions

Create a free account and save commission splits, marketing fees, and admin charges once, so nothing gets retyped.

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Common Real Estate Agent Invoicing Mistakes

Real work gets messy, but simple fixes prevent delays and disputes.

Mistake

How to fix it

Bundling commission and expenses into one line confuses clients and slows payment.

Split fees and reimbursables into separate lines and summarize totals. That lets the client audit fast.

Not stating the commission percentage and what it’s applied to invites disputes.

Write the percent and the base, such as final sale price or first month’s rent. Mirror the contract language.

Add your license number, brokerage name, and brokerage license. Include MLS ID when required.

State due on receipt, at closing, or on a specific date. If timing depends on the deal, name the event.

Missing property address or client role makes the bill hard to match to the file.

Include the full property address and note seller, buyer, landlord, or tenant so accounting can post it correctly.

Skipping an agreement reference leaves no anchor for what was promised.

Reference the signed agreement by date or file number and keep the invoice scope aligned to it.

Real Estate Agents Invoice FAQs

Line items for commissions, retainers, staging, marketing, TC fees, and escrow-friendly terms. Use our Real Estate Agents Invoice Template. Clear answers.

How should I bill for a buyer representation retainer?

Use a simple retainer with a drawdown. Example line item: “Buyer Agency Retainer – 10 hours @ $150/hr = $1,500,” with later credits at closing.

Can I invoice for marketing before a listing goes live?

Yes, many brokers collect pre-list reimbursements. Example: “Pro Photography – 25 edited images = $275; Yard Sign + Lockbox Install = $95,” due on delivery.

Can I invoice for staging and photography if the home doesn’t sell?

If your agreement allows reimbursement on withdrawal or expiry, yes. Example: “Staging Rental – 30 days @ $350/mo = $350; Pro Photos = $275,” per terms.

What’s the right way to list a broker admin fee at closing?

Show it as a separate admin or brokerage fee that escrow can pay. Example: “Broker Admin/Compliance Fee = $395,” payable from seller proceeds.

How do I charge an hourly consult for pricing strategy or a CMA?

Bill time spent if you’re acting as a consultant, not as the listing agent yet. Example: “Pricing Strategy Session – 2.0 hrs @ $175/hr = $350,” paid on receipt.

How do referral fees show up without violating rules?

List only lawful broker-to-broker referrals and disclose per brokerage policy; rules vary—check local rules. Example: “Referral Commission to ABC Realty (Broker-to-Broker) – 25% of GCI = $2,250,” netted at closing.

What terms cover cancellation before MLS launch?

Add a cancellation clause covering sunk costs for realtors and listing agents. Example: “Cancellation Prior to MLS – Reimburse Marketing/Staging Costs = $625,” due within 5 days of notice.

How do I itemize a flat-fee MLS listing?

Show the flat fee plus any add-ons a seller chooses. Example: “Flat-Fee MLS Package = $499; Lockbox Rental = $75; Showing Service = $40,” paid upfront by the seller.