Free invoice templates for real estate photographers built for photo packages, editing and retouching, and mileage charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
List photo packages, editing, retouching, and travel with professional invoice line items.
Projects fall apart when the money details are fuzzy. Use these fixes to keep payments smooth and avoid disputes.
Charge for shoots, edits, licensing, drone, travel, cancellations, rush, and taxes the right way. Line items and terms built for pros, clear answers.
Use clear sections: shoot fee, editing, licensing, and extras. Example line items: “Standard shoot, 25 photos: $225,” “HDR edit, 25 photos: $75,” “Twilight add-on: $95.”
State who can use the images, where, and for how long. Example: “License: broker + MLS, web + print, 12 months, non-transferable: $60.”
List each cost, even if small. Example: “Mileage, 36 miles round-trip @ $0.67: $24.12,” “Downtown parking: $12,” “Key pickup/lockbox coordination: $15.”
Yes, set cutoffs tied to your calendar. Example: “Same-day cancellation (listing not staged): $100,” or “On-site no-show: $150.”
Yes, and you should. Example: “Aerial capture by Part 107 remote pilot: $125,” “Airspace authorization handling: $35; rules vary—check local rules.”
Split avoidable vs unavoidable. Example: “Weather reshoot within 7 days: $75,” “Client-requested reshoot for updated staging: $120.”
Many pay net 15 or net 30. Example: “Terms: Net 15, late fee 1.5% monthly; deliverables released on payment for new clients.”
Yes, tie it to turnaround windows and timing. Example: “Rush 24-hour delivery: $45,” “After-hours shoot (6–9 pm): +20%.”
