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Security Cameras and Alarms Invoice Template

Free invoice templates for security camera and alarm installers built for parts and labor, equipment and materials, and monitoring fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: alarm and camera invoice, alarm and camera bill, or CCTV invoice.
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Download Free Security Cameras and Alarms Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Security Cameras and Alarms Invoice Template

Best for:
Logo, PO and site ID fields.

Editable Security Cameras and Alarms Invoice Template

Best for:
Edit rates, monitoring, add sensors.

Printable Security Cameras and Alarms Invoice Template

Best for:
Totals, permit note, signatures, tests.

Free Security Cameras and Alarms Invoice Template

Best for:
Devices, zones, cabling, labor, notes.

How to Invoice as a Security Camera & Alarm Installer

Keep it simple from quote to final payment, with deposits and approvals baked in.
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In 5 Steps:
  1. Confirm scope and site details, then turn the accepted quote into a draft invoice with a clear job number.
  2. Split the invoice into parts, labor, fees, and optional monitoring so buyers see what they are paying for.
  3. Request a deposit before ordering gear and note that work will start after the deposit clears.
  4. Finish the job, log actual hours and materials, attach photos and any inspection proof, then update the invoice.
  5. Apply the deposit, add approved changes, set payment terms, and send the invoice with a pay link.
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What to Include in a Security Camera & Alarm Installer Invoice

These fields keep your invoice clear, complete, and compliant.
These fields keep your invoice clear, complete, and compliant.
  • Business name, address, phone, and email
  • Client name, billing address, and job site address
  • Invoice number and issue date
  • Installer license number
  • Alarm permit or inspection number if required (check local rules)
  • Work order or quote reference number
  • Scope of work summary
  • Parts and equipment list with unit prices and tax on parts (check local rules)
  • Labor hours and hourly rate
  • Deposit received, balance due, and payment terms

Billing Scenarios for Security Camera & Alarm Installers

How to label charges so every invoice makes sense the moment your clients see it.

1.
Emergency dispatch; After-hours labor
Emergency outage after hours to restore cameras or alarm
Separates the call-out from premium time so the client sees the cause and the cost.
2.
Camera hardware; Low-voltage cabling
New camera install with new cable runs
Makes it clear what is gear versus the wire work.
3.
Monitoring activation; First-month monitoring
Alarm monitoring setup on a new or existing panel
Shows the one-time activation apart from the recurring service.
4.
Permit fee; Inspection fee
Permit and inspection required by the authority having jurisdiction
State the number of cameras, channels, sensors, keypads, and zones. Tie each count to a line in the scope.
5.
Service call; Replacement part
On-site repair visit that needs a small part
Separates the trip and diagnostic from the fixed item that solved it.
6.
Equipment removal; Recycling and disposal
Explains the labor to remove hardware plus responsible disposal.
Explains the labor to remove hardware plus responsible disposal.
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Standard charges and equipment fees for security cameras and alarms

Itemize parts and labor, equipment, materials, zones, and monitoring fees with professional invoice line items.

Charge or Service
Unit
Taxable
When to use
How to show it
Site Survey & System Design
Time
New install or system upgrade
Hours × hourly rate. Capture code needs, camera views, device counts, and power/network notes for a solid scope.
Low-Voltage Cabling (Cat/Coax)
Time
Running new lines to devices
Hours × hourly rate. Labor only; bill cable, jacks, and hardware separately to keep taxes clean.
Camera Mount/Aim & Focus
Time
Installing or replacing cameras
Hours × hourly rate. Secure mounts, set angles, focus, and IR; confirm coverage with test clips.
Panel Programming & Test
Time
Setting zones, users, and tests
Hours × hourly rate. Enroll devices, name zones, verify siren and notifications; log results.
Central Station Monitoring
Item
Activating alarm monitoring
Qty × monthly rate × term. Confirm call lists and permit number before placing system in service.
Permit Filing for Alarm
Item
Jurisdiction requires alarm permit
Pass-through as billed. Attach receipt and record permit number in job file.
AHJ Inspection Coordination
Time
Scheduling required AHJ inspection
Hours × hourly rate. Coordinate with authority, be onsite, address punch-list items promptly.
Service Call & Diagnostic
Time
Troubleshooting a live system
Hours × hourly rate. Inspect power, cabling, network, and devices; share findings before repairs.
IP Camera
Item
Taxable
Adding or replacing a camera
Qty × unit cost × (1 + markup%). Specify model, resolution, and lens; note mounting location.
Network Video Recorder (NVR)
Item
Taxable
Supplying recorder for cameras
Qty × unit cost × (1 + markup%). Define channel count, storage days, and remote access setup.
Save and reuse your security install rates and fees
Create a free account and save equipment prices, labor rates, and monitoring fees once, so nothing gets retyped.
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Common Security Camera & Alarm Installer Invoicing Mistakes

These slip-ups slow payment and spark disputes. Use these quick fixes to keep cash moving.

Mistake
How to fix it
Combining parts and labor on one line makes warranty and tax unclear.
List parts with model numbers and prices, and list labor separately by hours or flat tasks. This helps warranty claims and applies tax correctly where required.
Leaving out license or compliance identifiers undermines trust and delays approvals.
Include your license number and any required compliance IDs in the header every time. If requirements vary, check local rules.
Show the original total, subtract the deposit, and display the updated balance due. Make the math obvious.
Show the original total, subtract the deposit, and display the updated balance due. Make the math obvious.
State the number of cameras, channels, sensors, keypads, and zones. Tie each count to a line in the scope.
State the number of cameras, channels, sensors, keypads, and zones. Tie each count to a line in the scope.
Skipping written approval before adding work turns changes into arguments.
Record change acceptance in writing with the date and name of the approver. Update the invoice notes and totals immediately.
Using shop jargon and model codes without plain names hides what was sold.
Pair each model with a clear description in everyday language. Keep technical specs in notes for reference.

Security Cameras & Alarms Invoice FAQs

Billing for site surveys, device installs, monitoring, permits, inspections, and emergency service. Line items, markups, and terms built for alarm and CCTV pros, clear answers.

How should a security integrator bill a site survey and design?

Bill a flat site-survey fee, then credit it if they proceed. Add design time and drawings as separate lines. Example: “Site Survey – 2 hrs @ $95/hr = $190; CAD Layout – 1 hr @ $120/hr = $120.”

What belongs on an invoice for camera installation by device?

List each device, labor per drop, and commissioning. Include lift rental and patching if needed. Example: “IP Dome 4MP – Qty 6 @ $185 = $1,110; Cat6 Pull per Drop – Qty 6 @ $85 = $510; Commissioning – 3 hrs @ $120 = $360.” Use our Security Cameras & Alarms Invoice Template to keep this consistent.

How do I charge for alarm monitoring and cellular backup?

Use a monthly line for monitoring and a separate monthly for cellular backup. Prorate the first month if activating mid-cycle. Example: “UL Monitoring – $39/mo; LTE Cell Communicator – $12/mo; Proration (Sept 10–30) – $26.”

How should permits, AHJ inspection, and false alarm fines appear?

Add permit and inspection pass-through with proof. Note that false alarm fines are the customer’s responsibility. Example: “City Alarm Permit – $55; AHJ Inspection Fee – $90; False Alarm Fine (Client) – $0 billed by city.” Rules vary—check local rules.

Can I use progress billing on a multi-building CCTV project?

Yes. Bill materials on delivery, labor by milestone, and retainage if required. Example: “Mobilization – 10%; Materials Delivered Bldg A – $7,400; Rough-In Complete – 25%; Retainage – 10% held.”

What’s the best way to price after-hours emergency service calls?

Set a higher hourly with a minimum and a trip fee for rollouts. Include on-call diagnostics separately. Example: “Emergency Labor after 6 pm – 2-hr min @ $180/hr = $360; Trip Fee – $65; Diagnostic – 1 hr @ $120 = $120.”

How do change orders work when the client adds cameras or zones mid-project?

Document the delta: parts, added cabling, programming, and extra lift time. Get sign-off before work resumes. Example: “Change Order #3: Add 2 IP Turrets – 2 @ $165 = $330; Cat6 – 2 @ $85 = $170; Programming – 1 hr @ $120.”

What terms stop nonpayment and no-shows for residential installs?

Take a deposit, charge a no-show fee, and require final payment at commissioning. Spell out late fees. Example: “Deposit – 30% = $480; No-Show/Reschedule inside 24 hrs – $95; Net 15; Late Fee – 1.5%/mo.”

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