Free invoice templates for spas built for treatments, add-ons, and products. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
List treatments, add ons, packages, and product sales with professional invoice line items.
Invoices go sideways when details are fuzzy or missing. Use these simple fixes to prevent disputes and speed up payment.
Real-world billing for day spas: memberships, packages, add-ons, sales tax, gratuity, travel fees, gift cards, and group events. Concrete line items, terms, markup, clear answers.
Show the join fee, the prorate, and the upcoming renewal date. Use the Spas Invoice Template to list “Join Fee $25,” “Prorated Membership (9/18–9/30) $32,” and “Monthly Renewal $59.”
Create a package SKU and note session balance. Example: “5-Massage Pack $375,” then each visit deducts one: “Redeem Session #2 of 5 $0.”
Spell out the cutoff time and fee. Example: “Late Cancellation <24 hrs $50” or “No-Show Fee 60-min Swedish $110.”
Rules vary—check local rules. Many states tax retail but not massage or esthetics. Example: “Clay Mask Add-On $15,” “Sales Tax (Products) $2.03,” “Retail Serum $48.”
Offer a tip line or auto-gratuity for parties. Example: “Group Auto-Gratuity 18% $54” on a $300 party, plus optional “Additional Tip $10.”
Break out hourly service, travel, and setup. Example: “Chair Massage 3 hrs @ $90 $270,” “Travel Fee (10 miles @ $1.25) $12.50,” “Setup/Sanitation $15.”
Show the service total, gift card applied, and remaining balance. Example: “Deep Pore Facial $120,” “Gift Card Applied -$80 (GC #7842),” “Balance Due $40; GC Balance $0.”
Create two client lines or two invoices tied to one booking. Example: “Couples Massage Guest A $95,” “Couples Massage Guest B $95,” shared “Aromatherapy Add-On $10.”
