Speech Therapy (SLP) Invoice Template

Free invoice templates for speech therapists built for therapy sessions, initial evaluations, and cancellation fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: slp invoice, slp bill, or speech therapist invoice.

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Custom Speech Therapy (SLP) Invoice Template

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Logo, claim and school fields.

Editable Speech Therapy (SLP) Invoice Template

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Edit codes, home practice, notes.

Free Speech Therapy (SLP) Invoice Template

Best for:

CPT units, minutes, goals, setting.

Printable Speech Therapy (SLP) Invoice Template

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Copay, insurance ref, signatures.

How to Invoice as a Speech-Language Pathologist (SLP)

Use this lean workflow to capture your time, show credits like deposits, and get paid without back-and-forth.

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In 5 Steps:

Confirm services, session length, rates, and payment terms in writing before you start.
Track every billable unit as you work, including evaluation, direct treatment, travel, prep, and reports.
Create the invoice for the date range with clear units per service and simple descriptions.
Add required identifiers and show any deposit taken, then apply the deposit as a credit.
Send the invoice with any needed attachments and offer easy payment options.

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What to Include in an SLP Invoice

These are the must-have fields for clear, compliant invoices.

Practice name, address, and contact info
Client name and client ID
Invoice number and issue date
Service dates and service location
Service description and units or minutes
Rate per unit
Subtotal, payments or credits (including deposit), and balance due
Professional license or registration number
Referral or authorization ID if required
Taxes on materials or supplies (check local rules)

Billing Scenarios for Speech-Language Pathologists

How to label charges so every invoice makes sense the moment your clients see it.

Initial evaluation; Standardized testing

First-time evaluation with testing

Separate the eval from formal testing so clients see what each part covers.

Individual therapy 60 min

Weekly individual therapy, 60 minutes

Time and format are clear, so the rate matches the planned session length.

Group therapy 45 min

Group therapy session, 45 minutes

Group work is billed differently and needs its own line for clarity.

Travel time; Mileage

Home or school visit requiring travel

Record the deposit as a prior payment and subtract it from the balance so the math is clear.

Caregiver training; Home program kit

Caregiver coaching and home program setup

Training time and take-home materials are distinct costs.

Late cancellation fee

A clear fee line enforces your policy and reduces disputes.

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Session rates and services for SLP clinics

Itemize therapy sessions, evaluations, home practice, cancellations, and insurance details with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Initial speech-language evaluation

Time

New client or returning after lapse

Qty × hourly rate; include case history, baseline data, and standardized measures to anchor the plan of care.

Individual therapy session

Time

Ongoing 1:1 treatment visit

Qty × session rate; note goals targeted, techniques used, and caregiver instructions for carryover.

Teletherapy session

Time

Remote session via secure video

Qty × session rate; record platform used and confirm consent and identity at start.

Caregiver/parent training

Time

Teach home carryover skills

Qty × hourly rate; document strategies taught and provide written home program notes.

AAC evaluation

Time

Considering AAC options

Qty × hourly rate; trial multiple systems and record access methods, symbol sets, and funding notes.

AAC programming & training

Time

Set up, customize, or update device

Qty × hourly rate; program vocabulary, adjust access settings, and train user and caregivers.

Progress report & goal update

Time

Periodic data review for stakeholders

Qty × hourly rate; summarize data, update goals, and share recommendations to guide next phase.

IEP/Team meeting attendance

Time

Required school or care-team meeting

Qty × hourly rate; include agenda, decisions, and action items agreed with the team.

Home visit travel/mileage

Item

In-home or on-site appointment

Miles × per-mile rate; log origin, destination, purpose, and time window for audit clarity.

Home practice materials kit

Item

Taxable

Send a take-home practice pack

Qty × unit cost; list included materials and provide care/use instructions for the family.

Save and reuse your speech therapy services and fees

Create a free account and save session rates, evaluation fees, and policies once, so nothing gets retyped.

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Common SLP Invoicing Mistakes

These are real pain points that slow payment and spark disputes. Use the quick fixes to keep invoices clean and trusted.

Mistake

How to fix it

Bundling different services on one line makes the work unclear and slows approval.

List each service on its own line with dates and units so reviewers can match work to charges.

Leaving off time units makes it hard to verify scope and rate.

Show minutes or units per service and the count of units, and keep units consistent across invoices.

Include your license or registration number and other required identifiers on every invoice, and check local rules.

Record the deposit as a prior payment and subtract it from the balance so the math is clear.

No clear payment terms invites late or partial payments.

State the due date, accepted methods, and any late fees in plain language on the invoice.

Skipping authorization details when required triggers rework or nonpayment.

Capture the referral or authorization ID and allowed units, and attach proof when available.

Speech Therapy (SLP) Invoice FAQs

Billing for evals, sessions, IEP meetings, CPT codes, mileage, teletherapy, cancellations, and school contracts, plus examples, adders, and terms that speed payment, clear answers.

How should I bill the initial evaluation vs therapy sessions?

Use the Speech Therapy (SLP) Invoice Template to separate the evaluation from treatment. Example: “Comprehensive Speech/Language Evaluation: CPT 92523: 1 unit: $275” and “Individual Therapy, 45 min: CPT 92507: 1 unit: $110.”

What CPT codes and units should I show for common services?

List the CPT, units, time, and rate. Example: “Articulation Therapy: CPT 92507: 1 unit (50 min): $120” and “Group Therapy: CPT 92508: 1 unit (3 students): $150.”

Can I charge for report writing and IEP paperwork?

Yes, if your agreement says so. Example: “Report Writing: Non-face-to-face, 30 min: $45” and “IEP Meeting Prep/Attendance: 60 min: $90.”

How do I bill school-district contracts with a base retainer and extra meetings?

Show the monthly retainer, then add pass-throughs. Example: “Monthly Service Retainer: 40 student sessions included: $4,800” plus “Extra IEP Meeting: per meeting: $90.”

What’s the right way to show mileage and travel time for home visits?

Break out mileage and time by rate. Example: “Travel Time: 30 min: $35” and “Mileage: 18 miles @ $0.67/mi: $12.06.”

How should I list group therapy and split costs?

State group size and per-student price. Example: “Group Language Session (4 students): CPT 92508: $180 total,” with “Student Share: 1 of 4: $45.”

What needs to be on a superbill to help clients get reimbursed?

Include your NPI, license, practice address, client info, CPT, ICD-10, units, dates, and paid amount. Example: “CPT 92507: ICD-10 F80.0: 1 unit: $110: Amount Paid $110.”

How do I handle cancellations and no-shows?

Spell out the window and fee, then list it as a separate line. Example: “Late Cancel (<24 hrs): policy fee: $50” or “No-Show: reserved appointment: $90.”