Spray Tan Artist Invoice Template

Free invoice templates for spray tan artists built for sessions, add-ons, and travel fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: spray tan artist invoice, spray tan bill, or airbrush tan invoice.

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Download Free Spray Tan Artist Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Spray Tan Artist Invoice Template

Best for:

Logo, memberships and barcode fields.

Editable Spray Tan Artist Invoice Template

Best for:

Edit mobile fee, packages, notes.

Printable Spray Tan Artist Invoice Template

Best for:

Client card, tax, tip, signatures.

Free Spray Tan Artist Invoice Template

Best for:

Shade, solution, prep, add-ons.

How to Invoice as a Spray Tan Artist

Use this simple flow from booking to paid so clients know the plan and you get paid fast.

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In 5 Steps:

Take the booking, capture contact details, and take a deposit to hold the slot.
Confirm prep steps, solution choice, location, and add-ons before the visit.
Do the service, record what you used, and note travel or after-hours time if relevant.
Create the invoice the same day, itemize services and fees, and apply the deposit to the balance.
Send the invoice with payment terms and aftercare, then follow up if unpaid by the due date.

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What to Include in a Spray Tan Artist Invoice

These are the must-have fields for clear, compliant invoices.

Business name, logo, and contact
Invoice number
Issue date and due date
Client name and contact
License or certification number
Consent form ID and date
Appointment date, time, and location
Itemized services and add-ons
Deposit received and remaining balance
Subtotal, discounts, tax (check local rules), and total due

Billing Scenarios for Spray Tan Artists

How to label charges so every invoice makes sense the moment your clients see it.

Travel fee; Setup and teardown

On-site mobile appointment beyond base radius

Covers extra time and mileage outside your base zone.

Rapid solution upgrade; Express rinse add-on

Client chooses a rapid rinse solution

Faster developing formulas cost more to stock and use.

Bridal trial tan; Wedding day tan

Bridal booking that includes a trial and the wedding day

Splitting sessions clarifies dates and value.

Group package base; Per-person rate

Group event with a minimum headcount

Use simple labels and short notes that a first-time client understands.

Spot fix fee; Full respray fee

Respray requested outside the touch-up window

Sets fair pricing when extra work is needed.

Tan extender lotion; Barrier cream

Separating products from service improves clarity and tax handling.

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Services and add ons spray tan artists bill for

Include sessions, solution type, add ons, and travel with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Custom Spray Tan Session

Item

Standard full-body appointment

Qty × session rate. Full-body airbrush by a trained technician; document client color notes for consistency.

Rapid Rinse Upgrade

Item

Client needs quick rinse window

Item × upgrade rate. Uses fast-developing solution; set rinse timeframe in writing.

Contour Add-On

Item

Define abs, arms, or face

Item × add-on rate. Targeted contouring; get consent and mark focus areas in notes.

Mobile Travel Fee (per zone)

Item

Onsite booking with travel

Qty × zone rate. Covers drive time, parking, and setup; list zone or mileage on the invoice.

After-Hours Surcharge

Item

Outside standard service hours

Item × surcharge rate. Applies to early mornings or late nights; confirm window at booking.

Bridal/Group Session (each)

Item

Parties and events per person

Qty × per-person rate. Block time for parties; include onsite setup and cleanup in schedule notes.

pH Prep & Skin Cleanse

Item

Client arrives sweaty or oily

Item × service rate. Quick pre-tan cleanse to neutralize oils; use when prep was missed.

Tan Removal Service

Time

Uneven or oversaturated tan

Time × hourly rate. Gentle removal before a fresh application; helps reset for even color.

Retail: Tan Extender Lotion

Item

Taxable

Add take-home care product

Qty × unit price. Take-home booster to prolong results; apply standard retail markup in your price list.

Cancellation/No-Show Fee

Item

Notice window not met

Item × fee rate. Charge per policy when notice is missed; add policy link on receipts.

Save and reuse your spray tan pricing

Create a free account and save session prices, solution types, add ons, and travel fees once, so nothing gets retyped.

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Common Spray Tan Artist Invoicing Mistakes

These slip-ups slow payment or spark disputes. Use these fixes to keep invoices clear and compliant.

Mistake

How to fix it

No deposit collected for new bookings, which leads to no-shows and lost income.

Require a small, non-refundable deposit at booking and state when it applies to the balance.

Cancellation or reschedule terms are vague, causing disputes and bad reviews.

Put a clear cutoff window and fees in your invoice terms and reference time zones; check local rules.

List your license or certification number and link or note the signed consent with the date; check local rules.

Use simple labels and short notes that a first-time client understands.

The deposit is not applied on the final bill, which overcharges the client.

Show the deposit as a payment on the invoice and display the remaining balance clearly.

No payment terms or late fee details slows collection.

State due date, accepted methods, and any late fee in plain language so clients pay on time.

Spray Tan Artists Invoice FAQs

Line items for spray sessions, contour add-ons, solution upgrades, mobile trip fees, bridal groups, and after-hours. Use our Spray Tan Artists Invoice Template for clear answers.

How should I bill a mobile travel fee?

Charge by distance or zone. Show it as its own line. Example: “Mobile travel, 12 miles x $1.50 = $18.”

What belongs on a competition tan with multiple coats?

List each coat, glaze, and stage touch-up. Include show day and trial day if both apply. Example: “Comp tan, 2 coats $70; glaze $15; show-day touch-up $20.”

How do I charge for contouring or muscle shading add-ons?

Treat it as an add-on, not part of a standard session. Price by area or flat fee. Example: “Body contour add-on, abdomen + legs $25.”

How should packages or memberships appear on the bill?

Show the package name, sessions included, and per-session value. Track redemptions as $0 with notes. Example: “Bronze 4-Pack $140; Session #2 redemption $0.”

What deposit works for bridal parties and group tans?

Take a nonrefundable retainer to hold the block. Apply it to the final total. Example: “Bridal group retainer $75 applied to balance.”

Can I charge for a respray if the client gets wet too soon?

Yes. State the window for free fixes and the paid respray price. Example: “Respray due to post-care error $20.”

Should I add sales tax to spray tans?

Rules vary—check local rules. If taxable, list the tax as its own line. Example: “Spray session $45; sales tax 7% $3.15.”

How do I price after-hours or rush appointments?

Use a clear premium. Flat fee or percentage works. Example: “After-hours booking, 9–11 pm $25.”