Download Free Tire Shop Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Tire Shop Invoice Template

Best for:

Logo, tire brands, fleet and PO fields.

Editable Tire Shop Invoice Template

Best for:

Edit rates, rotate balance, disposal fees.

Printable Tire Shop Invoice Template

Best for:

Counter layout; tread, valve stems, signatures.

Free Tire Shop Invoice Template

Best for:

Sizes, qty, mount balance, TPMS, tax-ready.

How to Invoice as a Tire Shop

A simple flow from estimate to paid, with deposits for special orders and clear sign off.

Free Online Invoice Generator

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In 5 Steps:

Confirm the work scope and tire sizes, then share a written estimate the customer approves.
If ordering tires or special parts, collect a deposit and note the amount.
Do the work and record tire sizes, DOT codes, and actual time spent.
Build the invoice with parts, labor, fees, and taxes shown as separate lines.
Apply the deposit as a credit, state payment terms, and send the invoice.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Tire Shop Invoice

These fields cover the basics and keep your invoice clear, complete, and compliant.

These fields cover the basics and keep your invoice clear, complete, and compliant.

Business name, address, phone, and email
Customer name and contact info
Invoice number, issue date, and due date
Vehicle and service details: year, make, model, plate or VIN, and location if mobile
Tire specs for each tire: size, load rating, speed rating, brand, and model
DOT tire codes installed and tire registration confirmation if required
Itemized parts and labor with quantities and unit rates
Fees and taxes: disposal, environmental, shop supplies, and tire taxes
Deposit received, credits applied, current balance, and payment terms
Warranty and road hazard coverage, torque recheck note, and compliance IDs like business license and waste tire manifest number, check local rules

Billing Scenarios for Tire Shops

How to label charges so every invoice makes sense the moment your clients see it.

Tire Set; TPMS Rebuild Kit

Installing four new tires with sensor service

This separates tire cost from the required sensor service so pricing feels fair.

Single Tire; Road Hazard Protection

Replacing one tire after an unrepairable puncture

The main tire is required while the protection plan is clearly optional.

Flat Repair - Patch/Plug; Rebalance

Fixing a repairable flat and rebalancing

Shows labor to fix the tire and the extra step to keep the ride smooth.

Seasonal Changeover; Tire Storage

Swapping mounted winter and summer sets with storage

Capture who approved the change, plus date and time, and store the note or signature with the invoice.

Mobile Service Call; After-Hours Surcharge

Dispatching mobile tire service after hours

Makes the convenience fee and the time-based surcharge easy to accept.

Oversize Tire Surcharge; Low-Profile Surcharge

Flags the extra labor so the higher price does not surprise the customer.

Free Online Invoice

No sign-in. Save as PDF.

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Standard charges and fees for tire shops

Itemize tires, mounting, balancing, alignment, valve stems, and disposal fees with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

New Tire (per wheel)

Item

Taxable

Replacing worn or damaged tire

Qty × unit price; note size, load, and speed rating for an exact match.

Mount & Balance

Item

Installing tire onto wheel

Qty (wheels) × rate; include standard balance and document torque specs on the work order.

Road Force Balance

Item

Vibration after standard balance

Qty × rate; record road force numbers to justify corrective weights or tire repositioning.

TPMS Sensor (part)

Item

Taxable

Sensor failed or missing

Cost × (1 + markup%); match frequency and protocol to vehicle, keep IDs in job notes.

TPMS Programming/Relearn

Item

After sensor replace or rotate

Time × hourly rate; perform relearn per make, verify light clears before delivery.

Valve Stem/TPMS Service Kit

Item

Taxable

During tire replacement/service

Cost × (1 + markup%); replace stem or kit to prevent leaks and comebacks.

Tire Rotation

Item

Uneven wear or maintenance visit

Qty × rate; follow pattern per drivetrain, re-torque lugs after short test drive.

Flat Repair Labor

Item

Nail/screw in repairable zone

Time × hourly rate; patch from inside per guidelines and document repair location.

Patch/Plug Material

Item

Taxable

Materials for flat repair

Cost × (1 + markup%); list kit type used and keep batch info where required.

Tire Disposal/Recycling Fee

Item

When replacing customer tires

Qty × rate; dispose per local rules and keep receipts for audit trail.

Save and reuse your tire menu and services

Create a free account and save tire SKUs, service prices, and shop fees once, so nothing gets retyped.

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Common Tire Shop Invoicing Mistakes

Billing gets messy fast when details go missing. Use these fixes to cut disputes and speed up payment.

Mistake

How to fix it

Bundling parts and labor into one line hides what the customer is paying for and invites pushback.

List parts and labor on separate lines with quantities and unit rates. Make totals add up cleanly.

Leaving out tire size and DOT codes kills traceability and weakens warranty support.

Record size, load and speed ratings, and the DOT code for each tire installed. Add a note that tires were registered if required.

Itemize disposal, environmental, and shop supply fees along with tire taxes. Check local rules.

Capture who approved the change, plus date and time, and store the note or signature with the invoice.

Forgetting to apply the deposit overbills the customer and slows collection.

Show the deposit as a separate credit and display the new balance due clearly.

Vague payment terms cause confusion and late payments.

State the due date, accepted payment methods, any late fee, and any warranty limits in plain language.

Tire Shops Invoice FAQs

Price mounting, balance, TPMS, disposal fees, road hazard, fleet terms, and roadside service with clean line items, markups, and payment terms - clear answers.

How should I bill for mounting, balancing, and valve stems on a four-tire job?

List each service per tire so totals are obvious. Example: “Mount & Balance (4) $80,” “Valve Stems (4) $12,” “Wheel Weights $6.” Package price can sit on its own line.

What’s the right way to show TPMS rebuilds and programming fees?

Split parts and labor. Example: “TPMS Rebuild Kits (4) $24,” “TPMS Programming 0.5 hr @ $120/hr $60.” If sensor replacement is needed, add “TPMS Sensor (1) $79.”

Can I charge a tire disposal or environmental fee?

Yes, if your state allows it. Rules vary—check local rules. Example: “Tire Disposal Fee (4) $12,” “Environmental Shop Fee 3% of labor $4.80.”

After-hours roadside tire service—how do I present trip, labor, and mileage?

Break out the call. Example: “After-Hours Service Call $95,” “Mobile Mount/DisMount 1.0 hr @ $140/hr $140,” “Mileage 22 mi @ $2/mi $44.” Add “Safety Cones/Lighting $10” if used.

How do I handle alignment when it’s recommended but not required?

Use a separate recommendation line. Example: “Four-Wheel Alignment: Recommended $109.” If approved, move it to approved services and mark the date/time of consent.

What should a fleet or dealer PO include on the invoice?

Show PO, unit number, and tax status. Example: “PO #48271, Unit 12-7, Tax Exempt,” plus “Fleet Rate: Mount/Balance (4) $72.” Add “Net 30, Late Fee 1.5%/mo.”

How do I bill for seized or broken lug nut/stud replacement found during install?

Note the discovery and get approval. Example: “Lug Stud (2) $18,” “Lug Nuts (2) $6,” “Hub Cleanup & Anti-Seize 0.3 hr @ $120/hr $36.” Attach a quick photo if policy allows.

Should nitrogen fill, bead seal, or corrosion cleanup be separate lines?

Yes. These are add-ons, not included in basic mounting. Example: “Nitrogen Fill (4) $12,” “Bead Seal (2) $10,” “Wheel Face Corrosion Cleanup 0.2 hr @ $120/hr $24.”