Towing Invoice Template

Free invoice templates for towing services built for service call, mileage charges, and storage fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: towing invoice, towing bill, or tow truck invoice.

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Download Free Towing Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Towing Invoice Template

Best for:

Logo, truck ID, photos, release and impound terms.

Editable Towing Invoice Template

Best for:

Edit rates, per-mile, after-hours, storage fees.

Printable Towing Invoice Template

Best for:

Black-and-white totals, taxes, time, signatures.

Free Towing Invoice Template

Best for:

Miles, hook fee, origin, destination, vehicle ID.

How to Invoice for Towing

Turn the tow into a clear, payable bill by capturing the story of the job from call to release.

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In 5 Steps:

Confirm the call details, destination, payer, and expected arrival.
Secure written or recorded authorization and collect a deposit for long-distance or specialty recovery if needed.
Complete the job while recording timestamps, odometer, mileage, equipment used, and any wait time.
Build clean line items that mirror the work and attach photos and notes for proof.
Apply any deposit, add taxes and compliance info, then send the invoice and take payment.

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What to Include in a Towing Invoice

These are the must-have fields for clear, compliant invoices that get approved fast.

These are the must-have fields for clear, compliant invoices that get approved fast.

Invoice number and date
Business name, address, phone, and email
Tow license # and DOT/MC # if required (check local rules)
Driver name and truck ID or plate
Client name and contact
Pickup location and time
Drop-off or storage location and time
Vehicle details: year, make, model, color, VIN, and plate
Authorization name, signature, and role
Incident or case number if provided
Odometer readings and total mileage
Payment terms, deposit received, and balance due

Billing Scenarios for Towing Companies

How to label charges so every invoice makes sense the moment your clients see it.

Hook-up fee; Per-mile tow

Local tow with short mileage

Shows the base to connect the vehicle and the distance moved.

Winch-out recovery; Recovery labor

Vehicle stuck in mud, snow, or a ditch

Covers pulling the vehicle to a safe spot and the time on the controls.

After-hours surcharge; Gate/release fee

Tow or vehicle release outside business hours

Compensates for off-hours scheduling and opening the lot.

Flatbed transport; Dolly use

All-wheel-drive or low-clearance vehicle needs special equipment

Write the unit for each charge such as per mile, per day, or per 15 minutes. If rules vary or taxes apply, note it and check local rules.

Vehicle storage (per day); Lien/admin processing

Impound or hold while paperwork clears

Explains daily storage and the admin work to release the vehicle.

Service call fee; Roadside service labor

Separates arrival cost from on-site work like a jump or lockout.

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Service calls and labor rates for towing services

Charge for service call, mileage, hook up, winch out, after hours, and storage at set rates with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Base hook fee

Item

First dispatch for a tow

1 × base rate; covers hookup and safety checks before rolling.

Mileage towed

Item

Distance beyond included miles

Miles × per-mile rate; record odometer or GPS for clear backup.

Winching/recovery time

Time

Stuck, off-road, or overturned

Time × hourly rate; use rated gear and document recovery photos.

Dollies/wheel-lift add-on

Item

AWD, locked wheels, or tight access

Qty × add-on rate; prevents drivetrain damage and claims.

Flatbed upgrade

Item

Low clearance, luxury, or damaged

1 × upgrade rate; required by many OEMs for safe transport.

After-hours/holiday call-out

Item

Nights, weekends, or holidays

1 × surcharge; covers crew availability outside standard hours.

Storage (per day)

Item

Vehicle held in your yard

Days × daily rate; note in/out times and release paperwork.

Fuel delivery (gas/diesel)

Item

Taxable

Customer ran out of fuel

Units × cost × (1 + markup%); list octane/type as delivered.

Battery replacement (part)

Item

Taxable

Dead battery requires swap

Battery cost × (1 + markup%); record core return if applicable.

Battery install & test

Time

Installing replacement battery

Time × hourly rate; includes system test and old-battery handling.

Save and reuse your towing rates and fees

Create a free account and save call fees, mileage, hook ups, and storage rates once, so nothing gets retyped.

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Common Towing Invoicing Mistakes

Towing is fast and messy, which makes billing easy to dispute. Use these fixes to keep payments smooth and stress low.

Mistake

How to fix it

Leaving out pickup and drop-off details causes delays and disputes about where and when the vehicle moved.

Capture complete addresses with timestamps for both ends and add them to the header. Use your dispatch log to confirm times.

Missing vehicle identifiers makes it hard to prove chain of custody and slows release.

Record year, make, model, color, VIN, plate, and any unique marks. Add clear photos and note preexisting damage.

Use separate lines for base connection, distance, equipment, labor, and surcharges. Each line should map to a specific action or requirement.

Write the unit for each charge such as per mile, per day, or per 15 minutes. If rules vary or taxes apply, note it and check local rules.

Skipping authorization creates nonpayment risk when a third party contests the bill.

Get a signed consent or recorded approval with name and role before moving the vehicle. Store it with the invoice.

Omitting license and required notices can trigger fines and cause payers to reject the invoice.

Include your tow license, DOT or MC numbers if required, and any mandated notices on the invoice. Verify requirements and check local rules.

Towing Invoice FAQs

Bill hook-up, loaded miles, winching, storage, and gate fees the right way for roadside, accident, and impound jobs, fast, defensible, clear answers.

Can I bill a higher rate for loaded miles than unloaded travel?

Yes. Many tow operators set a lower “deadhead” rate for driving to the scene and a higher rate once the vehicle’s on the hook. Example: Travel to scene 12 mi × $2.00 = $24; Loaded miles 18 mi × $5.00 = $90.

How do I show a winch-out from a ditch vs a standard tow?

Break out recovery time separate from hook-up. Example: Hook-up fee = $85; Winching/Recovery 35 min × $3.00/min = $105.

What storage charges are typical after an accident tow?

Daily storage kicks in after a grace period, with different rates for inside vs outside. Example: Outdoor storage 3 days × $35 = $105; Admin/lot fee = $25.

When should I add a second-truck or spotter fee?

Any recovery needing a second wrecker, rotator, or traffic spotter gets its own line. Example: Second truck support 1.0 hr × $150 = $150; Spotter 0.5 hr × $60 = $30.

How do I handle after-hours and holiday rates on the bill?

Use a time-based uplift and show it clearly. Example: After-hours surcharge 25% on labor ($160) = $40; Holiday call-out flat = $75.

Do I charge a gate fee for releasing a vehicle after normal hours?

Yes, if your posted terms allow it. Example: Gate fee (after-hours release) = $65; Storage day partial = $20.

What belongs on a police rotation tow invoice?

List police case number, scene time, cleanup, and any impound admin. Example: Scene time 48 min × $2.50/min = $120; Debris cleanup materials = $18; Impound admin = $35.

How do I show roadside services when the customer doesn’t need a tow?

Bill the service minimum plus parts. Example: Jump-start service call = $75; Battery test = $15; Shop supplies = $6.