Video Editor Invoice Template

Free invoice templates for video editors built for editing hours, revision rounds, and stock media licenses. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: video editor invoice, video editor bill, or film editor invoice.

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Download Free Video Editor Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Video Editor Invoice Template

Best for:

Logo, PO and project codes.

Editable Video Editor Invoice Template

Best for:

Edit scope, captions, audio cleanup.

Printable Video Editor Invoice Template

Best for:

Totals, approvals, signatures, dates.

Free Video Editor Invoice Template

Best for:

Hours, deliverables, rounds, specs.

How to Invoice as a Video Editor

Keep the money simple by moving from signed scope to deposit to clear line items to a clean final balance.

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In 5 Steps:

Confirm scope, deliverables, included revision rounds, and rates in writing.
Send a deposit invoice to book time and lock in the start date.
Track edit hours, asset costs, and approvals as you move from rough cut to final.
Share review links and send a milestone invoice once the client approves a phase.
On final delivery, apply the deposit to the balance and issue the final invoice with payment terms.

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What to Include in a Video Editor Invoice

These fields keep your invoice clear, professional, and compliant.

Invoice number
Issue date and due date
Your business name, contact info, and tax ID
Client legal name and billing details
Project title and SOW or PO number
Scope summary and usage or licensing terms
Itemized services
Itemized expenses with receipt references
Deposit received and applied amount
Payment terms, accepted methods, currency, and tax note (check local rules)

Billing Scenarios for Video Editors

How to label charges so every invoice makes sense the moment your clients see it.

Project deposit; Nonrefundable booking fee

New client booking that needs a retainer

A deposit reserves your time and reduces risk before work begins.

Editing hours; Assistant editor hours

Editing billed by time

Time-based lines match actual effort and keep the math honest.

Rush fee; Weekend work

Client requests a fast turnaround

Speed pushes other jobs aside, so the premium is shown clearly.

Additional revision round; Change order

More changes after the included revision rounds

Separate labor from expenses and attach or reference receipts for anything you purchased.

Stock music license; Stock footage license

Paid assets added to the edit

Licensed items are pass-through costs that must be documented.

Social cut 15s; 9:16 export

Each deliverable takes time to adapt and export, so list them separately.

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What video editors usually bill for

Itemize editing hours, revision rounds, stock media licenses, and deliverables with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Edit Session

Time

Cutting footage into story

Qty × hourly rate. Log changes and keep bins tidy so timelines stay clean and reusable.

Color Grading Pass

Time

Matching shots and look

Qty × hourly rate. Calibrate displays and export a short test to confirm style before full pass.

Sound Mix & Cleanup

Time

Fixing noise and balancing

Qty × hourly rate. Normalize dialogue and add room tone for consistent playback.

Motion Graphics & Titles

Time

Building titles or GFX

Qty × hourly rate. Share a style frame first to lock direction and avoid rework.

Captions & Subtitles

Item

Adding closed captions

Qty × per-minute rate. Follow platform specs and proofread against final audio.

Media Ingest & Prep

Time

Offloading and organizing media

Qty × hourly rate. Verify checksums and set project structure to speed later work.

Revision Round

Item

Client change request

Qty × per-round rate or hourly. Define what counts as a round to prevent scope creep.

Rush / After-Hours Surcharge

Item

Deadline outside business hours

Qty × surcharge. Confirm new due date in writing and note impact on quality control.

Deliverable Export

Item

Master or platform export

Qty × per-deliverable rate. Specify codec, resolution, frame rate, and naming so files pass QC.

Client Hard Drive Media

Item

Taxable

Providing a physical delivery drive

Cost × (1 + markup%). Label drive with project ID and include a simple receipt.

Save and reuse your edit rates and deliverables

Create a free account and save hourly edit rates, revision tiers, stock licenses, and export packages once, so nothing gets retyped.

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Common Video Editor Invoicing Mistakes

Creative work stalls when the money is fuzzy. Use these fixes to keep approvals quick and payments on time.

Mistake

How to fix it

Leaving off the due date and terms slows payment and invites delays.

Set a clear due date and net terms on every invoice. Add late fee and accepted methods in plain language.

Using vague descriptions causes scope fights and write-offs.

Reference the signed scope and describe what this invoice covers in a single, tight summary.

Ask for the required reference before invoicing and place it near the project title.

Separate labor from expenses and attach or reference receipts for anything you purchased.

Applying tax incorrectly on services or digital goods creates compliance risk.

Show tax as its own line only when required and check local rules before charging it.

Not stating file retention makes you the unpaid archive.

State how long you store media and exports, and offer paid archiving or handoff options.

Video Editors Invoice FAQs

Line items, edit rounds, stock licensing, rush and overtime, aspect ratio deliverables, retainers, and kill fees for video post. Get faster approvals and clear answers.

How should I price the rough cut vs the fine cut?

Bill the rough cut for structure and selects, then the fine cut for polish, timing, and audio. Example: “Rough cut, 8 hrs @ $85/hr = $680; Fine cut, 6 hrs @ $85/hr = $510.”

What’s the right way to show revision rounds?

Define what counts as a round and cap them. Example: “Revisions: 2 rounds included; Round 3, 2 hrs @ $85/hr = $170.” Note any change-requested scenes as change orders.

Can I charge per finished minute?

Yes, common for promos and explainers. Example: “Edit fee, $400 per finished minute × 3 minutes = $1,200.” List adders like captions and SFX separately.

How do I bill stock footage and music licenses?

Pass through the exact license cost plus your sourcing time. Example: “Music license, Artlist, 1 track = $59; Sourcing, 1 hr @ $85/hr = $85.” Keep license links on the bill; rules vary—check local rules.

Client asked for vertical and square versions. How do I price that?

Treat each aspect ratio as a deliverable. Example: “9:16 social cut, 1.0 finished min @ $300/min = $300; 1:1 export, 2 versions @ $50 each = $100.” Call out new graphics reflow if needed.

What’s fair for rush or after-hours work?

Add a rush multiplier or an evening/weekend premium. Example: “Rush fee, 25% of edit subtotal = $225; After-hours, 3 hrs @ $100/hr = $300.” Put the due date on the bill.

Do ingest, proxies, and backups belong on the bill?

Yes, they’re real post tasks. Example: “Ingest & proxies, 250 GB @ $0.25/GB = $62.50; Project backup, flat = $25.” A post-production editor should also note long transfers.

How do retainers work for ongoing channel edits?

Set a monthly block of hours with rollover rules. Example: “Retainer, 20 hrs @ $80/hr = $1,600; Overage, billed at $90/hr.” Include a usage report each month.