Free invoice templates for voice actors built for session fees, usage fees, and revisions. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
Itemize session fees, usage, revisions, pickups, and licensing with professional invoice line items.
If billing feels messy, unclear info is usually the cause. Use these fixes to prevent disputes and speed up payment.
Line items for session fees, usage, pickups, buyouts, Source-Connect, and kill fees. Use our Voice Actors Invoice Template to bill faster with clear answers.
Charge a session fee plus usage based on where the audio runs. Example: “Session fee (1 hr): $250” and “Broadcast usage - regional TV, 13 weeks: $1,200.”
Set a one-hour minimum, then bill in 30-minute blocks. Example: “Session minimum (1 hr): $300” and “Overage (30 min): $150.”
No. Client rewrites are paid pickups, your mistakes are free fixes. Example: “Pickup - script change up to 75 words: $75” and “Talent error correction: $0.”
Yes when you provide editing, noise control, or mastering. Example: “Home studio - recording, cleanup, mastering: $60 per finished minute” or “Studio flat: $50 per session.”
Price higher than limited usage and define platforms. Example: “Buyout - all media, worldwide, in perpetuity: $3,000” and “Session fee (2 hrs): $500.”
Yes. Add a live direction rate and any connection costs. Example: “Live direction - Source-Connect (per hour): $150” and “Connection fee: $25.”
Set windows and percentages. Example: “Cancel inside 24 hours: 50% of session = $200” or “Kill fee after recording: 75% of total = $900.”
State no training or synthesis rights unless licensed. Example: “AI/model training rights: not granted” or “Synthetic voice license - web only, 12 months: $1,500.” Rules vary—check local rules.
