Free invoice templates for wedding photographers built for hours of coverage, editing and retouching, and travel fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
Itemize hours of coverage, second shooter, editing, albums, and travel with professional invoice line items.
Invoices get ignored when details are fuzzy. Use these fixes to prevent disputes and get paid on time.
Itemize coverage, second shooter, albums, travel, permits, and rush edits for faster payment using our Wedding Photographer Invoice Template. clear answers.
Use a nonrefundable retainer to hold the date, then milestone payments. Common split: 30% retainer at booking, 70% due 7 days before the wedding. Example line items: Retainer to reserve 10/12/2025: $900; Final balance: $2,100.
List your hourly overage rate in the contract and on the bill. Start the clock when coverage exceeds the booked hours. Example line item: Overtime coverage: 2 hours x $250 = $500.
Tax usually applies to tangible goods like albums and prints. Digital-only delivery may be untaxed, rules vary, check local rules. Example line items: 12x12 album: $600; Sales tax 7%: $42.
Break each cost out so the couple sees the math. Include miles or airfare, hotel nights, parking, and per diem. Example line items: Round-trip airfare: $380; Hotel: 2 nights x $150 = $300; Mileage: 80 miles x $0.67 = $53.60.
Price it as an add-on either hourly or flat. Name the shooter and hours to avoid confusion. Example line items: Second shooter, Jamie R., 6 hours x $75 = $450; Assistant: 6 hours x $30 = $180.
Personal use for the couple is typically included. Vendors need a commercial license from your photography studio or photojournalist. Example line items: Commercial license for florist web and social, 12 months: $200.
Most shooters deliver edited JPGs only. If you offer RAWs, set a clear fee and delivery method. Example line items: RAW file package, full gallery: $350; External drive media: $45.
Keep the nonrefundable retainer and list a reschedule or cancellation fee if you offer date moves. Spell out notice windows. Example line items: Nonrefundable retainer retained: $900; Reschedule fee within 30 days: $300.
