Window Cleaning Invoice Template

Free invoice templates for window cleaners built for interior and exterior windows, screen cleaning, and track and sill cleaning. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: window cleaning invoice, window cleaning bill, or window washing invoice.

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Download Free Window Cleaning Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Window Cleaning Invoice Template

Best for:

Logo, route and property fields.

Editable Window Cleaning Invoice Template

Best for:

Edit rates, interior/exterior, add-ons.

Free Window Cleaning Invoice Template

Best for:

Panes, tracks, screens, stories, notes.

Printable Window Cleaning Invoice Template

Best for:

Totals, tax, weather note, signatures.

How to Invoice as a Window Cleaner

Quote clean, collect a deposit when needed, do the job, then invoice with proof so payment lands fast.

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In 5 Steps:

Confirm the scope with the client, including panes, interior or exterior, add-ons, height limits, and schedule.
Create an estimate, set a deposit if needed, and get written approval.
Complete the work and record any scope changes with a signed change note.
Build the invoice from the approved scope, add completed add-ons, and apply the deposit to the balance.
Send the invoice with photo proof, set the due date, and follow up until paid.

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What to Include in a Window Cleaner Invoice

These are the must-have fields for clear, compliant invoices.

Business name, logo, and contact info
Client name and service address
Invoice number
Issue date and service date
Scope summary
Itemized services table with units and rates
Subtotal, discounts, and tax on supplies (check local rules)
Deposit received and balance due
Payment terms and accepted methods
Compliance IDs: business license #, insurance policy #, and any required permit or inspection # (check local rules)

Billing Scenarios for Window Cleaners

How to label charges so every invoice makes sense the moment your clients see it.

Initial deep clean surcharge; Standard window cleaning

First-time home with heavy buildup

A first visit takes longer, so you separate the deep clean from the normal service.

Exterior window cleaning; Sill and frame wipe

Exterior-only service for a house or storefront

This sets the expectation that interiors are not included.

Screen cleaning; Track detailing

Screens and tracks added to a regular clean

Add-ons are easy to miss, so you show the extra work.

Stain removal per pane; Chemical treatment fee

Hard water stains or paint overspray on glass

Take quick photos of heavy buildup or stains before you start and after you finish, and attach them to the invoice.

High-access surcharge; Lift or rope access rental

High access or ladder work above safe reach

Extra risk and equipment should be priced clearly.

Construction debris removal; Post-construction glass cleanup

Construction dust and adhesive take extra time and care.

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What window cleaners usually bill for

List interior and exterior panes, screens, tracks and sills, ladder fees, and extras with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Exterior window cleaning

Item

Exterior glass needs a full wash

Qty × unit rate. Note pane count by level; include ladder time in quantity notes for clarity.

Interior window cleaning

Item

Interior glass needs washing

Qty × unit rate. Protect furnishings and note access limits; document pre-existing damage in the work order.

Track & sill detailing

Item

Dirt buildup in tracks/sills

Qty × unit rate. Include vacuum, brush, and wipe steps; list each opening cleaned to avoid disputes.

Screen removal & reinstall

Item

Screens must be pulled for access

Qty × unit rate. Note any brittle frames before work; reinstall and confirm fit on walkthrough.

Hard water stain removal

Item

Mineral spots or etching present

Qty × unit rate. Use approved acids or polish; test a small area and log dwell times in notes.

Post-construction glass scrape

Time

Paint, stucco, or stickers on glass

Hours × hourly rate. Use new blades, proper angles, and rinse often; photograph before-and-after for liability.

Trip/minimum charge

Item

Small jobs below the minimum

Qty × unit rate. Covers travel and setup; apply once per visit when total labor is under the threshold.

After-hours service surcharge

Item

Work requested outside normal hours

Qty × unit rate. Apply to evening, weekend, or holiday slots; show this as a separate premium line.

Screen repair/patch

Item

Taxable

Screen fabric torn or punctured

Qty × unit rate + materials Cost × (1 + markup%). Note color and mesh size; return damaged parts if requested.

Debris bagging & disposal

Item

Construction debris or sticker waste

Qty × unit rate or Pass-through as billed. Use clear bags; note disposal site or receipt number on file.

Save and reuse your window cleaning services and prices

Create a free account and save pane counts, screen rates, and extras once, so nothing gets retyped.

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Common Window Cleaner Invoicing Mistakes

Invoicing gets messy when details live in your head. Use these fixes to make charges clear and prevent disputes.

Mistake

How to fix it

Quoting one flat price without a written scope leads to arguments and unpaid extras.

Write a short scope that lists surfaces, sides, add-ons, height limits, and exclusions, and attach it to the estimate and invoice.

Not stating deposit and cancellation terms causes last minute cancellations and lost income.

Set a deposit amount and a clear cancellation window in your terms, and show the deposit applied to the final balance.

Add your business license number and insurance details, and reference any required permits or inspections; check local rules.

Take quick photos of heavy buildup or stains before you start and after you finish, and attach them to the invoice.

Using vague units like “windows” creates confusion about counts and cost.

Use clear units such as pane counts or sides cleaned, and note size thresholds that change the rate.

Forgetting travel or parking costs cuts your margin.

Add these costs in your terms and record them on the invoice so they are billed and paid.

Window Cleaning Invoice FAQs

Use our Window Cleaning Invoice Template to price panes, screens, stain removal, ladders, and route work, with terms and compliance for window washers, clear answers.

How do I price per-pane vs per-window for storefront routes?

List panes or window units as separate quantities. Add a route discount on recurring stops. Example: “Exterior panes 120 @ $2.25 = $270; Monthly route discount 10% = -$27.”

What should I include for screen removal and track cleaning?

Show these as add-ons, not bundled. Note any heavy debris. Example: “Screen remove/reinstall 18 @ $1.50 = $27; Track deep clean 18 @ $3 = $54.”

How do I bill hard water stain removal or sticker scraping?

Treat restoration as a separate service with higher rates. Add a waiver note. Example: “Glass restoration, patio doors 2 @ $45 = $90; Scraper-safe waiver on file.”

What fee covers ladder or roof access on a two-story home?

Use an access fee when ladders or roof anchors add time and risk. Example: “Second-story ladder access fee 1 @ $25 = $25; Skylight clean 2 @ $12 = $24.”

How should I charge for lift rental and permits on a mid-rise?

Break out equipment and permits as pass-throughs plus markup. Rules vary—check local rules. Example: “80’ boom lift 1 day @ $420 = $420; Permit processing 1 @ $35 = $35.”

What belongs on a post-construction clean for a builder?

Separate the initial scrape, detail pass, and debris disposal. Example: “Post-construction scrape 46 panes @ $3.50 = $161; Detail pass 4 hrs @ $55 = $220; Disposal 1 @ $15 = $15.”

Can I add a rush fee for same-day or after-hours service?

Yes. Use a clear percentage or flat fee. Example: “Same-day rush 1 @ $40 = $40; After-hours storefront 2 hrs @ $70 = $140.”

How do I handle monthly route billing and cancellations?

Bill on a set day each month with net terms. Add a same-day cancellation fee. Example: “Monthly storefront plan 1 @ $180 = $180; Cancel inside 24 hrs 1 @ $25 = $25.”