Download Free Windshield Repair Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Windshield Repair Invoice Template

Best for:

Logo, insurance claim and calibration fields.

Editable Windshield Repair Invoice Template

Best for:

Edit rates, multi-chip pricing, mobile fee.

Free Windshield Repair Invoice Template

Best for:

Chip or crack type, location, resin, cure notes.

Printable Windshield Repair Invoice Template

Best for:

Vehicle, glass code, tax, signatures.

How to Invoice as a Windshield Repair Technician

Keep it simple: document the work, itemize the charges, apply any deposit, and make payment clear.

Free Online Invoice Generator

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In 5 Steps:

Inspect the damage, decide on repair or replacement, and capture quick photos and measurements.
Confirm scope and rates in writing, including mobile service, calibration needs, and any special-order parts, then take a deposit if parts are ordered.
Do the work and log units as you go, like chip count, crack length, materials used, travel time, and test results.
Build the invoice from your log, add taxes where required, and attach before-and-after photos plus warranty terms.
Apply the deposit, note any insurance details, set a pay-by date, and send the invoice with easy ways to pay.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Windshield Repair Technician Invoice

These are the must-have fields for clear, compliant invoices; check local rules.

These are the must-have fields for clear, compliant invoices; check local rules.

Invoice number and issue date
Business legal name, contact, and Tax ID
Technician name and certification ID (if applicable)
Customer name and contact
Vehicle details (year, make, model, VIN)
Service location (shop or mobile address)
Insurance details (insurer and claim #, if any)
Itemized charges (labor, materials, fees)
Taxes and totals per local rules
Payment terms, due date, and warranty summary

Billing Scenarios for Windshield Repair Technicians

How to label charges so every invoice makes sense the moment your clients see it.

Chip repair & first chip; Resin and materials

Single rock chip repair at the shop

Shows the core repair and the consumables used.

Chip repair & first chip; Additional chip(s)

Three chips found in one visit

Separates the base service from discounted add-ons.

Crack repair: 12–24 in; Surface prep and cleanup

Crack repair over 12 inches

Ties pricing to measured length and captures prep time.

Mobile service; Mileage surcharge

Mobile job outside your normal radius

Show a clear tax line and apply it only where required; check local rules. Keep parts and labor separated so tax is easy to calculate.

Windshield replacement & glass; Installation labor

Repair fails and full windshield replacement is required

Keeps parts and skilled labor as separate lines.

ADAS camera calibration; Scan report

Documents a safety-critical step and its proof.

Free Online Invoice

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Standard charges and fees for windshield repair shops

Itemize chip repair, crack repair, resin, labor, mobile service, and cleanup with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Rock Chip Repair (First)

Item

Single chip or combo break

Qty × fixed rate. Drill if needed, inject resin, cure, then pit fill and polish to restore strength and clarity.

Additional Chip, Same Windshield

Item

Extra chip on same visit

Qty × add-on rate. Use after the first repair to handle multiple chips efficiently on one vehicle.

Long Crack Repair to 6 in

Item

Repairable crack to 6 inches

Qty × fixed rate. Stabilize the ends, inject resin along the crack, then cure and finish per ROLAGS.

Crack Stop Drill & Fill

Item

Stop a spreading crack

Qty × unit rate. Micro-drill at the tip, create a relief point, inject resin, and cure to halt propagation.

Moisture Evacuation & Dry-Out

Item

Break shows moisture or dirt

Qty × unit rate. Vacuum, apply gentle heat, and use desiccant tabs so resin bonds properly.

Mobile Service Trip Fee

Item

On-site or curbside visit

Qty × call-out rate. Covers travel time, fuel, and vehicle setup for mobile repairs.

After-Hours Emergency Service

Item

Evenings, weekends, or holidays

Qty × after-hours rate. Prioritize urgent safety repairs outside standard shop hours.

Repair Resin & Supplies

Item

Taxable

Materials consumed in repair

Cost + markup. Charge for resin, pit filler, curing tabs, bits, and polish used on the job.

Rain Repellent Treatment

Item

Taxable

Add visibility and bead water

Qty × product rate. Apply hydrophobic coating to the windshield surface after repair.

Insurance Claim Administration

Time

Direct bill to insurer requested

Hours × admin rate. Document damage, submit photos and forms, and coordinate payment with the carrier.

Save and reuse your windshield repair rates and fees

Create a free account and save chip and crack pricing, labor rates, mobile fees, and materials once, so nothing gets retyped.

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Common Windshield Repair Invoicing Mistakes

Real work moves fast, and sloppy invoices cost you time and money. Use these fixes to stay clear, compliant, and paid on time.

Mistake

How to fix it

Bundling everything into one lump sum invites pushback and slows payment.

Itemize labor, materials, and fees with quantities and rates so people see what they are paying for. Keep unit counts tied to the work log.

Skipping before-and-after photos makes damage disputes hard to win.

Attach quick photos and a one-line note on location and size for traceability. Store them with the invoice for easy reference.

Always include year, make, model, and VIN from the windshield tag or registration. Double-check entries before sending.

Show a clear tax line and apply it only where required; check local rules. Keep parts and labor separated so tax is easy to calculate.

Forgetting to apply the deposit makes the invoice look inflated.

Subtract the deposit on the final invoice and display the remaining balance due. Reference the original receipt for clarity.

Vague or missing warranty terms create false expectations and callbacks.

State how long the repair is covered, what is covered, and what voids coverage in plain language. Put the warranty summary on the invoice and the full terms on file.

Windshield Repair Invoice FAQs

Billing for chip fixes, crack stops, OEM vs aftermarket glass, ADAS calibration, mobile trip fees, and warranty terms, plus clean line items and faster payouts. Use our Windshield Repair Invoice Template for clear answers.

How should I price a single rock chip vs a long crack?

Price the first chip as a flat rate, then add a smaller fee per extra chip. Cracks can be tiered by length. Example line items: “Chip repair, first chip: $95” and “Additional chip: $35” and “Crack repair up to 6 in: $129.”

What do I include when I travel to the customer?

Add a mobile service fee plus actual parking or tolls. A clear trip line keeps your margin. Example: “Mobile service fee: $25” and “Parking reimbursement: $8.”

How do I list ADAS camera recalibration after a windshield swap?

Put calibration as its own line with method and documentation. Include static or dynamic and a scan reference. Example: “ADAS camera recalibration (dynamic): $195” and “Pre/post scan report: $30.”

How do I show OEM vs aftermarket glass pricing and markup?

List brand, part number, and your markup so the driver or fleet manager sees the value. Warranty terms can differ. Example: “Windshield, OEM Pilkington FW1234: $410” and “Glass markup 20%: $82.”

What should appear on the invoice for an insurance job?

Include carrier, claim number, deductible, vehicle VIN, NAGS part, and labor hours. Add assignment of benefits if you use one. Example: “Insurance: State Farm claim 12345” and “Deductible applied: $100” and “NAGS DW2040: $275” and “Install labor 2.0 hr: $180.”

What if I find rust on the pinch weld after removal?

Use a change order. Bill for corrosion prep time and consumables. Example: “Pinch weld rust remediation 1.5 hr: $135” and “Urethane primer: $12.”

Do rain sensors, mirror mounts, and moldings get itemized?

Yes. Itemize R&I and any kits so parts don’t eat your labor. Example: “Rain sensor R&I: $25” and “Rearview mirror reattachment: $15” and “Molding kit: $48.”

How do I show safe drive-away time and warranty on the invoice?

Document urethane brand, temperature, and SDAT so the customer knows when it’s safe. Add leak or stress crack warranty terms. Example: “Urethane: SikaTack Elite, SDAT 30 min at 70°F” and “Water leak warranty 12 months.”