Download Free Yoga Instructor Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Yoga Instructor Invoice Template

Best for:

Logo, membership and autopay fields.

Editable Yoga Instructor Invoice Template

Best for:

Edit drop-in, packs, studio rent.

Printable Yoga Instructor Invoice Template

Best for:

Passes, tax, signatures, waiver note.

Free Yoga Instructor Invoice Template

Best for:

Class type, duration, headcount, rate.

How to Invoice as a Yoga Instructor

Keep it simple by confirming the booking, pricing it cleanly, handling deposits, and setting clear terms so payment flows.

Free Online Invoice Generator

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In 5 Steps:

Confirm the booking details, including session type, length, headcount, location, and date.
Price the work by adding the base session or package plus add-ons like travel, studio rental, or equipment.
Set a deposit for workshops, retreats, or first-time clients and note the cancellation window.
Send the invoice with payment options, due date, and terms, and request approval if the payer needs it.
Collect payment, apply any deposit to the final balance, and mark the invoice paid or partial.

Free Online Invoice Generator

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What to Include in a Yoga Instructor Invoice

These are the must-have fields for clear, compliant invoices.

Business name, email, phone, and billing address
Client name and billing details
Invoice number and issue date
Due date and payment terms
Service date(s), session type, and headcount
Location or virtual link
Itemized services and fees
Deposit received and remaining balance
Tax rate on taxable items (check local rules)
Compliance identifiers: tax ID, business license #, insurance policy #, certification ID, waiver or consent on file, PO or vendor ID if required

Billing Scenarios for Yoga Instructors

How to label charges so every invoice makes sense the moment your clients see it.

Private session; Travel fee

In-home private session with travel

This separates your teaching time from transit time and mileage.

Corporate session; Admin processing

Company books a class and needs PO or vendor setup

Shows the class charge and the admin time for paperwork.

Workshop deposit; Workshop balance

Workshop date held with an upfront deposit

Confirms the reservation and how the deposit reduces the final amount.

Late cancellation fee

Client cancels inside your policy window

Set a clear due date, state any late-fee policy you use, and check local rules.

Virtual session; Recording access

Live online session with optional recording access

Separates live instruction from a digital deliverable.

Equipment rental; Mat and prop cleaning

Covers gear use and cleanup time.

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Session rates and packages for yoga instructors

Show session rates, class packages, cancellations, and travel fees with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Private Session (1:1)

Time

One-on-one coaching

Hours × hourly rate. Note focus areas and goals to show progress and value.

Small Group Class

Item

3–12 students booked

Qty × fixed rate per class. Include headcount cap and location to avoid scope creep.

Virtual Session (Live)

Time

Remote lesson via video

Hours × hourly rate. List platform and recording policy to reduce support questions.

Workshop Facilitation

Item

Themed 90–180 min event

Qty × fixed rate. Include topic and max attendees so expectations are clear.

Class Package Retainer

Item

Prepay to reserve dates

Qty × fixed rate. Track remaining sessions and expiry to manage no-shows.

Travel & Setup Fee

Item

Off-site class setup

Distance × rate or Qty × fixed rate. Covers transit, load-in, and layout time.

After-Hours Surcharge

Item

Evenings, weekends, holidays

Qty × fixed rate. Apply only to affected sessions and note timeframe in terms.

Park Permit Pass-Through

Item

Outdoor class needing permit

Pass-through as billed. Attach permit receipt and date to document compliance.

Prop Kit (Sale)

Item

Taxable

Blocks/strap kit client keeps

Cost × (1 + markup%). Specify contents and brand to avoid confusion.

Yoga Mat (Sale)

Item

Taxable

Client buys and keeps mat

Cost × (1 + markup%). Note thickness and care tips to reduce returns.

Save and reuse your yoga rates and packages

Create a free account and save session prices, package rates, cancellation and travel fees once, so nothing gets retyped.

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Common Yoga Instructor Invoicing Mistakes

Clients pay faster when your invoice is clear. These simple fixes remove friction and cut down on back and forth.

Mistake

How to fix it

Vague service lines that skip type, length, or count lead to scope creep and payment disputes.

List the session type, duration, and quantity for each charge and include headcount where it affects price.

Combining services and taxable goods in one line creates tax errors and confusion.

Separate services from goods, show tax only on taxable items, and check local rules.

Add the exact date and start time for each session and keep the format consistent.

Set a clear due date, state any late-fee policy you use, and check local rules.

Missing compliance identifiers clients need for approval delays payment.

Include your tax ID and insurance details, note waivers or consents are on file, and add any PO or vendor ID provided.

Studio jargon or abbreviations confuse clients and slow sign-off.

Use plain labels and add a short note to explain any term that is not obvious.

Yoga Instructors Invoice FAQs

Bill for privates, class packs, travel, permits, rentals, retreats, and corporate sessions with clean line items, markup, and terms, clear answers.

How do I bill for private sessions vs class packs?

List each service with duration and pack terms. Example: “Private session, 60 min: $90; 5-Class Pack: $400; Pack expires in 90 days.” Use a Yoga Instructors Invoice Template to itemize sessions and pack redemptions.

What should I charge for travel to a client’s home?

Use a flat trip fee or per-mile rate. Example: “Travel, 12 miles @ $0.65/mile: $7.80” or “In-home visit fee: $15.” A yoga teacher can add “Setup/teardown, 10 min: $10” if you move furniture.

How do late cancellations or no-shows appear on the bill?

Show the policy and the charge. Example: “Late cancel <12 hrs: 50% of session: $45” or “No-show: 100%: $90.” Add “Policy accepted on intake form” in the description.

Do I collect sales tax on classes, props, or online videos?

Classes may be exempt while product sales and digital downloads can be taxable. Rules vary, check local rules. Example: “Yoga mat: $30; Sales tax 8.25%: $2.48; Class, 60 min: $0 tax.”

How do I price a corporate yoga program with headcount minimums?

Set a base fee plus per-person over the minimum. Example: “On-site corporate class, 60 min (min 10): $200; 8 extra attendees @ $15: $120; Total: $320.” Include “Parking reimbursement: actuals” if the employer validates.

Can I pass through studio rental or park permit fees?

Yes. Mark them as reimbursable expenses with receipts. Example: “Studio rental: $50; City park permit: $28; Admin markup 10%: $7.80.” Rules vary, check local rules.

What’s the right way to take deposits for retreats or workshops?

Add a nonrefundable deposit and a balance due date. Example: “Retreat deposit: $250 paid; Balance: $750 due May 1; Refund cutoff: 30 days before start.” A studio owner should list “Shared room upgrade: $100” as an add-on.

How do I handle co-teaching splits and guest teacher payouts on an invoice?

Bill the client your full fee, then show the payout as a separate line. Example: “Instructor fee: $600; Guest teacher payout @ 40%: $240; Net due: $360.” If you pay a contractor, keep their details off the client copy.