3D Printing Services Invoice Template

Free invoice templates for 3D Printing Services built for materials, print time, and finishing. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: 3d printing invoice, 3d printing bill, or 3d print invoice.

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Download Free 3D Printing Services Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom 3D Printing Services Invoice Template

Best for:

Logo, PO, tolerance and spec notes.

Editable 3D Printing Services Invoice Template

Best for:

Edit material, layer height, supports.

Printable 3D Printing Services Invoice Template

Best for:

Totals, tax, approvals, signatures.

Free 3D Printing Services Invoice Template

Best for:

Material, infill, hours, and finish.

How to Invoice as a 3D Printing Service Provider

Quote fast, lock specs, collect a deposit, track the job, then bill the true totals with zero surprises.

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In 5 Steps:

Confirm scope from the client’s files or brief, capture specs, and send a priced estimate for approval.
Create the invoice from the estimate with clear lines and request a deposit before booking machine time.
Start work after the deposit clears and track actual machine hours, material used, and any add-ons.
Update the invoice with actuals, apply the deposit to the balance, and note any approved changes.
Attach a delivery note and simple warranty or care guide, then send the final invoice with payment options.

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What to Include in a 3D Printing Service Provider Invoice

These fields make your invoice clear, professional, and compliant.

Business name, address, email, and phone
Client or company name and billing address
Invoice number and issue date
Due date and payment terms
Quote or PO number
Project name plus model file names and versions
Material type and color specification
Finish level, layer height, and tolerance specification
Tax ID or business registration number and sales tax basis, check local rules
Deposit received and remaining balance

Billing Scenarios for 3D Printing Service Providers

How to label charges so every invoice makes sense the moment your clients see it.

Machine time; Material usage

Client supplies a ready-to-print file

Shows the two main cost drivers and keeps pricing transparent.

CAD modeling; File repair

Client needs file prep or design help

Separates creative work from production so scope is clear.

Support removal; Surface finishing

Finishing requested beyond basic cleanup

Communicates that finishing steps add time and skill.

Rush surcharge; Priority booking

Rush turnaround requested

Reference the quote or PO number and keep your line order consistent with the approval.

Batch setup fee; Per-part print

Large batch with identical parts

Amortizes setup and shows the unit price for easy approval.

Diagnostic; Reprint

Documents cause and extra work so the reprint is understood.

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Common charges and fees for 3D printing services

Itemize materials, print time, machine hours, finishing, and post processing with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

CAD Modeling & Design Prep

Time

Customer needs a printable model

Hours × hourly rate. Capture requirements up front and include basic DFM so prints succeed the first time.

File Repair & Optimization

Time

STL has errors or weak features

Hours × hourly rate. Fix non-manifolds, wall thickness, and orientation to reduce failures and material waste.

Print Setup & Slicing

Time

New job or material profile

Hours × hourly rate. Includes orientation, supports, and test slice; note profile used for repeatability.

Machine Print Time

Time

Billing by machine hours

Hours × hourly rate. Log actual machine hours per job for transparent T&M on long prints.

Printed Part (FFF)

Item

Taxable

Thermoplastic filament part delivered

Qty × part rate or volume × rate. List material and color in the description for traceability.

Printed Part (Resin)

Item

Taxable

UV-cured resin part delivered

Qty × part rate or volume × rate. Note resin type and layer height to lock specs.

Support Removal & Cleanup

Time

Supports need manual removal

Hours × hourly rate. Includes clipping, sanding nubs, and solvent rinse where applicable.

Surface Finishing & Sanding

Time

Higher cosmetic grade required

Hours × hourly rate. Define finish target (e.g., paint-ready) and record grit range for consistency.

Heat-Set Inserts (each)

Item

Taxable

Threaded brass inserts installed

Qty × unit cost × (1 + markup%). Specify insert size; installation labor can be added as time if extensive.

Rush Print Turnaround

Item

Deadline compresses lead time

Qty × rush rate. Applies to expedited queueing or after-hours; confirm cutoff time in writing.

Save and reuse your 3D printing rates and fees

Create a free account and save material pricing, print time rates, and finishing charges once, so nothing gets retyped.

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Common 3D Printing Service Provider Invoicing Mistakes

Billing gets messy when details live in your head. Use these fixes to keep cash flowing and avoid disputes.

Mistake

How to fix it

Putting all work on one line hides cost drivers and triggers pushback.

Split labor, materials, and add-ons into separate lines and describe each in plain language.

Not locking specs like material, color, strength, and tolerance leads to rework and delays.

Add a short spec block on the invoice and get written approval before you start.

Require a deposit before you reserve machine time and state exactly how you will apply it to the final balance.

Reference the quote or PO number and keep your line order consistent with the approval.

Ignoring taxes or waste handling fees makes totals look wrong and invites nonpayment.

State the tax basis and any required fees in the totals area and note to check local rules.

Forgetting ownership or confidentiality terms creates IP risk for both sides.

Include a simple statement about who owns the models and any nondisclosure terms, and link to your full terms.

3D Printing Services Invoice FAQs

Bill like a pro for FDM, SLA, SLS. Capture machine time, materials, support removal, finishing, rush, and reprints. Fewer disputes, faster pay, clear answers.

How do I price machine time versus material?

Charge both. List printer time and material used. Example: “FDM machine time, 6.2 hrs @ $20/hr = $124” and “PLA filament, 180 g @ $0.06/g = $10.80.”

What belongs in a setup fee for a new build plate?

Cover slicing, bed prep, and test print. Use a flat rate. Example: “Build setup, single plate, fixed = $25.”

How do I bill for support removal and finishing work?

Treat it as labor. Price per hour or per part. Example: “Support removal and sanding, 1.5 hrs @ $35/hr = $52.50.”

What should a 3D printing invoice include?

Client info, part names, material, layer height, color, quantities, and print tech. Add labor, shipping, tax, and terms. Example: “SLA Resin Draft, 3 parts, 0.1 mm, Gray, subtotal = $162.”

How do I charge for CAD repair or design help?

Bill design time separate from printing. Use hourly or a quick fixed block. Example: “STL repair and thickening, 0.75 hr @ $60/hr = $45.”

Can I add rush printing or after-hours fees?

Yes. Spell out the turnaround and the premium. Example: “Rush queue jump, 24-hour turnaround, 20% of print subtotal = $38.40.”

What’s the right way to price multiple iterations of a prototype?

Bill each version’s print time and materials, plus a small reuse credit if settings carry over. Example: “Iteration v2 reuse credit = −$10; FDM time, 4.1 hrs @ $20/hr = $82.”

How do I handle reprints when a part fails?

If it’s our print fault, no charge. If the file is unprintable or out-of-tolerance by design, bill at cost. Example: “Client design reprint, material only, ABS 120 g @ $0.08/g = $9.60.”