What should a Commercial and Industrial invoice include?
Add your business name, address, and tax ID. Include client details, invoice number, and project or PO number. Itemize labor, parts, or bulk goods with quantities and rates. Show shipping, discounts, and tax. Finish with subtotal, tax, and total due. Add payment terms, accepted methods, and notes like delivery schedule or warranty coverage.
How do taxes work on industrial invoices?
In the US, apply state sales tax to taxable goods and services. In Canada, charge GST/HST or GST plus PST, depending on the province. In the UK, add VAT if registered and list your VAT number. Show tax rates, amounts, and total due. For resale or wholesale, collect and keep exemption certificates.
Do I need project or compliance details?
Yes. Include purchase order numbers, job codes, or site IDs for large accounts. List batch codes, part SKUs, or lot numbers for manufactured goods. For farm invoices, add crop type or weight. For security, log guard names, hours, and site location. These details help clients match invoices to records.
Should I use a template or a generator?
A template works for simple, one-time jobs. It’s fast and flexible. Use a generator when you bill often, repeat clients, or need detailed records. The tool saves client data, recalls common items, calculates tax, and sends invoices with payment links.
How should I set payment terms?
For large contracts, net 30 or net 60 is common. For smaller jobs, set payment due on delivery or net 7. Always list deposit rules, shipping costs, and late fees. Accept card, bank transfer, or check. Add account info or a payment link for speed.
How do I handle deposits and progress billing?
Show deposits as separate line items and subtract them from the final bill. For long projects, use progress billing—issue invoices at set milestones with job percent complete or hours worked. Note payment schedule and due dates clearly to keep both sides aligned.
