Screen Printing Invoice Template

Free invoice templates for screen printers built for garment costs, setup fees, and color count charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: screen printing invoice, screen printing bill or silkscreen invoice.

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Download Free Screen Printing Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Screen Printing Invoice Template

Best for:

Logo, PO fields, job and art IDs.

Free Screen Printing Invoice Template

Best for:

Garment, colors, screens, setup fees.

Printable Screen Printing Invoice Template

Best for:

Totals, tax, proofs, signatures.

Editable Screen Printing Invoice Template

Best for:

Edit sizes, runs, rush, and add-ons.

How to Invoice as a Screen Printer

A simple flow from quote to handoff with proof, deposit, and a clear balance.

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In 5 Steps:

Confirm the job scope and send a written estimate the client approves.
Collect a deposit before ordering blanks or burning screens.
Record the approved artwork, color refs, and print specs in your work order.
Print, note actual counts, and add any approved changes to the invoice.
Deliver, apply the deposit, add tax and shipping if needed, and request the balance.

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What to Include in a Screen Printer Invoice

These are the must-have fields for clear, compliant invoices that speed up payment.

These are the must-have fields for clear, compliant invoices that speed up payment.

Business name, address, email, phone, and Tax ID
Client name, billing address, and ship-to address
Invoice number and issue date
Payment due date and payment terms
Purchase order or work order number
Quote or estimate number
Artwork proof approval reference or link
Print specs summary (garment style, color, sizes, print locations)
Deposit received and remaining balance due
Sales tax treatment and resale certificate number if tax-exempt (check local rules)

Billing Scenarios for Screen Printers

How to label charges so every invoice makes sense the moment your clients see it.

Screen setup per color; Print run per piece

New order with multiple print locations or colors

This separates one-time prep from per-unit printing so the math reads clean.

Handling fee per box; Print run per piece

Client supplies garments

Covers receiving, counting, and the extra risk when stock is not yours.

Color change fee; Additional color per piece

Color change or extra color after approval

Accounts for ink swap time and extra passes added mid-job.

Specialty ink upcharge; Test print

Specialty inks or effects

Call out size tiers and garment mix in the specs and show how the price is calculated.

Rush fee; After-hours surcharge

Rush turnaround inside your standard lead time

Offsets overtime and schedule shuffles to meet the date.

Finishing: fold & bag; Hang tag application

Separates finishing labor from printing so totals stay honest.

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Standard charges and fees for screen printing shops

Itemize garment costs, setup fees, color counts, proofs, and rush charges with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Production print run

Item

Printing the job per piece

Qty × unit rate. Note print locations, colors, and any second hits for opacity.

Garment blanks

Item

Taxable

Supplying tees, hoodies, or hats

Qty × cost × (1 + markup%). List brand, style, color, and sizes for accuracy.

Press setup (per color)

Item

New job or color changeover

Count × setup rate. Covers press calibration, registration, and test pulls before production.

Screen burning (per screen)

Item

Creating exposed screens

Count × per-screen rate. Includes emulsion, exposure, and taping; screens remain in shop inventory.

Art & file prep

Time

Cleaning files or resizing art

Hours × hourly rate. Vectorize, align, and scale art so it prints clean at the requested size.

Color separations

Time

Spot-color or CMYK/process work

Hours × hourly rate. Build separations and trapping to match proofs on press.

Specialty ink add-on

Item

Puff, metallic, HD, or shimmer

Qty × add-on rate. Note cure needs and hand-feel so expectations are clear.

Sample strike-off

Item

Customer wants a printed sample

Each × rate. Produce a single sample for approval before the full run.

Rush/after-hours fee

Item

Deadline inside normal lead time

Job × rush rate. Moves job to the front of the queue and schedules overtime if needed.

Polybag + size sticker kit

Item

Taxable

Retail-ready packaging supplies

Qty × kit cost. Materials only; list bag type and sticker style to match retail specs.

Save and reuse your printing rates and fees

Create a free account and save garment prices, setup fees, and color counts once, so nothing gets retyped.

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Common Screen Printer Invoicing Mistakes

Real jobs move fast, which makes misses easy. Use these fixes to stay clear and prevent disputes.

Mistake

How to fix it

Printing without a written art proof approval leads to reprint disputes and delays.

Attach a proof with colors and locations, and require a dated sign-off before production.

Letting scope change without written approval creates unpaid work and thin margins.

Pause, send a short change summary with the new price and timeline, and get a sign-off.

State a standard spoilage allowance and explain how shortages or overages are handled.

Call out size tiers and garment mix in the specs and show how the price is calculated.

Skipping deposit terms or failing to apply the deposit confuses the balance due.

State the deposit percent and due date on the estimate, record the amount received, and subtract it on the final invoice.

Leaving tax rules vague on goods vs services triggers returns and payment holds.

Spell out what is taxable, show the tax line clearly, and check local rules.

Screen Printing Invoice FAQs

Build clean bills for tees, hoodies, and merch: screens, art time, ink upcharges, rush, spoilage, tax, and approvals. Screen Printing Invoice Template tips, clear answers.

How do you price multi-color prints across front and back?

Charge by color, location, and quantity. Example: Front chest 2-color at $1.80 each x 100 = $180; Back 3-color at $2.40 each x 100 = $240; Blank tees at $4.25 x 100 = $425.

What belongs on the invoice for screen setup and film?

List screen setup per color and any film output. Example: Screen setup 4 colors @ $20 = $80; Film positives 4 @ $12 = $48.

Do you charge for Pantone color matching and underbase?

Yes. Note a mix fee and the white underbase if printing on darks. Example: Pantone match fee $25; Underbase add $0.60 per print x 150 = $90.

How do rush orders and after-hours printing show up?

Add a rush percentage or flat fee and note the turnaround. Example: Rush production 25% of print subtotal $310 = $77.50; After-hours press time 2 hrs @ $60 = $120.

Can I supply my own garments, and what happens if you misprint?

Yes, but the silkscreen shop should disclaim spoilage. Example: Customer-supplied hoodies 72 pcs, Spoilage allowance 3% = 2 pcs not replaced; Print charge $2.75 x 70 billable = $192.50.

Do you bill for art time, mockups, and revisions?

Bill hourly or flat. Example: Artwork cleanup 1.5 hrs @ $65 = $97.50; Digital proof 1 round included; Extra revisions 2 @ $20 = $40.

What’s the policy for samples or print proofs before full run?

Charge for one press sample or a short run. Example: Pre-production sample 1 piece setup reuse $0, Print test $15, Blank tee $4.25, Ship $8.

How do shipping, split shipments, and drop-ship fees appear on the invoice?

Add pick/pack per box and carrier charges. Example: Split ship 3 boxes @ $6 = $18; UPS Ground $42; Drop-ship handling $10.