Fabrication Invoice Template

Free invoice templates for fabricators built for parts and labor, materials, and welding charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: fabrication invoice, fabrication bill, or metal fabrication invoice.

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Custom Fabrication Invoice Template

Best for:

Logo, PO, drawing and revision fields.

Editable Fabrication Invoice Template

Best for:

Edit hours, parts, coatings, rush fees.

Printable Fabrication Invoice Template

Best for:

Totals, tax, inspection, signatures.

Free Fabrication Invoice Template

Best for:

Material, cut list, welds, finish, notes.

How to Invoice as a Fabricator

Keep the money side as precise as the parts, from quote to delivery.

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In 5 Steps:

Confirm scope, drawings, specs, and materials with the client and assign a job or PO number.
Track setup time, machine time, labor hours, and materials against that job.
Create a deposit invoice before cutting and collect the deposit to fund materials.
On completion, itemize parts, labor, finish, and extras, then attach delivery or pickup details.
Apply the deposit, add taxes and shipping if any, set the due date, and send the final invoice.

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What to Include in a Fabricator Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, and contact info
Client name and billing address
Invoice number and issue date
Job or PO number
Project title and drawing or revision number
Itemized description with quantity, unit, rate, and line total
Subtotal, taxes, and grand total
Deposit received and balance due
Payment terms, due date, and late fee policy
Compliance info: license or certification IDs, permit or inspection #, material cert or lot #, check local rules

Billing Scenarios for Fabricators

How to label charges so every invoice makes sense the moment your clients see it.

Shop minimum/setup; Cutting and forming

Small one-off below your shop minimum

Covers setup and basic ops when the job is tiny.

Handling and verification; Fabrication labor

Client provides raw material

Shows intake checks and work time when material is supplied.

Powder coating; Prep and masking

Finish added after the quote

Finishing is separate work with its own costs.

Rush fee; Overtime labor

Expedited turnaround needed

Show the deposit as a separate negative line and present the true balance due.

Field install labor; Travel and mileage

On-site install or field welding

Offsite work is slower and requires travel time.

Crating and packaging; Freight

Protects parts and shows carrier charges.

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Standard charges and fees for fabrication shops

Itemize labor, materials, cut lists, weld time, and finishing with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Shop Labor – Cutting & Welding

Time

Cutting, fit-up, and welding

Hours × hourly rate. Note weld process, WPS, and tolerances on the ticket for traceability.

CNC Laser/Plasma Cutting

Time

Programmed plate or sheet cuts

Machine hours × hourly rate. Attach DXF and nesting reference to align scope with delivered parts.

Forming & Rolling

Time

Brake bends or roll forming

Hours × hourly rate. Include bend count, radius, and scrap handling to avoid rework.

CAD Drawings & Nesting

Time

You create shop drawings

Hours × hourly rate. Reference revision, material spec, and cut list to lock scope.

Steel/Aluminum Materials

Item

Taxable

You supply raw stock

Qty × unit cost × (1 + markup%). Include alloy, thickness, and MTR requirement if applicable.

Hardware & Fasteners

Item

Taxable

Bolts, anchors, inserts

Qty × unit cost × (1 + markup%). List grade/finish and counts to match install.

Mobile Welding Trip & Setup

Item

On-site welding call-out

Per visit × call-out rate. Covers travel, unloading, and setup; log onsite time separately.

Field Install – Crew

Time

You install fabricated work

Crew hours × hourly rate. Note access limits, lifts needed, and safety coordinator contact.

Finish: Powder Coat/Galvanize

Item

Coating before delivery

Area or vendor invoice × (1 + markup%). Specify color/spec (e.g., RAL, ASTM A123) and prep requirements.

Hot Work Permit Pass-Through

Item

Site requires permit/fire watch

Pass-through as billed. Attach permit copy and note fire watch hours for compliance.

Save and reuse your fabrication rates and fees

Create a free account and save labor rates, material pricing, and welding fees once, so nothing gets retyped.

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Common Fabricator Invoicing Mistakes

Custom work leaves room for confusion, but simple tweaks keep payments smooth and disputes rare.

Mistake

How to fix it

Lumping labor and materials into one total erodes trust and invites questions.

Split labor and materials with clear units and rates, then subtotal each so costs make sense.

Skipping tolerances, finish, or grade on the invoice sparks disputes over quality.

Reference the approved drawing and list key specs in the notes so acceptance is clear.

State what is taxable and apply tax only to those items, then note your basis and check local rules.

Show the deposit as a separate negative line and present the true balance due.

Leaving out change orders makes added work look like overbilling.

Cite each change order with its number and date and group related charges so the extra scope is obvious.

Using vague part names causes receiving and accounting mismatches.

Use specific part numbers and, when relevant, heat or lot numbers and link to the PO or drawing.

Fabrication Invoice FAQs

Real-world billing for metal shops and welding contractors. From shop rates and cut fees to MTRs, NRE, and retainage. Fast, practical, clear answers.

How should I bill CAD/CAM programming and setup time?

Charge engineering separately from machine time. Use a minimum block if needed. Example: “CAD/CAM Programming – 1.5 hr @ $95/hr = $142.50; Press Brake Setup – 0.5 hr @ $90/hr = $45.”

What counts as NRE or tooling on a custom run?

Anything you build once to make parts: jigs, fixtures, special dies. Keep it its own line. Example: “NRE Fixture Build – one-time charge = $350.”

How do I itemize material with heat numbers and MTRs?

List the alloy, size, and reference the heat number. Add MTRs as a charge if requested. Example: “A36 Plate 3/8" x 48" x 96" – 1 sheet @ $540; MTR & Traceability – $25.”

Do I charge for drops or scrap?

Yes, if you had to buy full sheets or bars. Note any scrap allowance. Example: “304 SS Sheet 4'x8' – full sheet @ $780; Drop Retained – noted; Scrap Allowance 5% – included.”

Can I add a rush fee for same-week turnaround?

Yes. Spell out the expedite and the target ship date. Example: “Expedite Fee – 30% of labor = $210; Promised Ship Date: Oct 3.”

How do progress billing and retainage work on larger jobs?

Bill by milestone: material buy, fab complete, finish, install. If a GC holds retainage, show it clearly. Example: “Milestone 2 – Fabrication Complete = $6,800; Retainage 10% = -$680; Amount Due = $6,120.”

What should I include when charging for on-site install and field welding?

List travel, per diem, equipment, and labor separately. Include lift or crane rentals. Example: “Field Welding – 6 hr @ $110/hr = $660; Scissor Lift Rental – 1 day = $185; Travel – 60 mi @ $0.70 = $42.”

How do I handle customer-supplied material and liability?

Add a waiver line and separate labor from material. Note “no warranty on customer material.” Example: “Customer-Supplied 6061-T6 Plate – $0; Fabrication Labor – 5 hr @ $95/hr = $475; Handling/Intake – $25.”