Download Free Welder Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Editable Welder Invoice Template

Best for:

Edit rates, rods, gas, travel, and cuts.

Custom Welder Invoice Template

Best for:

Logo, WPS fields, PO and job number.

Printable Welder Invoice Template

Best for:

Totals, tax, inspection, signatures.

Free Welder Invoice Template

Best for:

Hours, materials, weld type, and notes.

How to Invoice as a Welder

Use a simple flow that shows the work, the proof, and the balance due without surprises.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Confirm scope, rates, minimums, and any travel or after-hours premiums before starting.
Track labor hours, materials, consumables, travel, and rentals as you work.
Add required compliance notes and attach drawings, photos, and approvals.
For custom builds, issue a deposit invoice and collect the retainer before buying materials.
On completion, send the final invoice, apply the deposit, and include any approved changes.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Welder Invoice

These are the must-have fields for clear, compliant invoices that get paid on time.

These are the must-have fields for clear, compliant invoices that get paid on time.

Business name, address, and contact info
Client name, billing address, and contact
Invoice number and issue date
Job site or service location
Work order or drawing reference
PO or Job number
Welder certification ID and procedure/WPS ID
Permit or inspection report number (check local rules)
Deposit or retainer received and remaining balance
Payment terms, due date, late fees, and accepted methods

Billing Scenarios for Welders

How to label charges so every invoice makes sense the moment your clients see it.

Emergency call-out fee; Field rate (per hour)

On-site mobile welding after hours

This separates the premium from the labor so the overtime is clear.

Steel plate or pipe (spec, qty); Cut/fit and weld labor

Custom fabrication with material purchase

Clients see parts versus labor, which makes pricing easy to approve.

Equipment rental (generator or lift); Delivery and pickup

Equipment rented for the job

Rental and delivery are pass-through costs that should be visible.

NDT inspection (third party); Touch-up repairs

Client requires third-party inspection

Pause, write a brief change summary with estimated hours and parts, get a signature or written OK, then continue.

Preheat or PWHT; Fuel or power surcharge

Heat treatment is required

Heat treatment adds time and energy use that should be itemized.

Travel time; Mileage

Travel is nonproductive time and vehicle costs that need their own lines.

Free Online Invoice

No sign-in. Save as PDF.

Create a Free Account

☝️ Risk-free 30-day trial.

Standard charges and fees for welders

Itemize parts and labor, materials, service call, shop minimums, and travel with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Mobile welding call-out

Item

First visit to site or emergency

Qty × call-out rate. Covers travel, setup, and the first hour so you start clean on time and cost.

On-site welding labor

Time

Field welds or repairs on location

Hours × hourly rate. Track from arrival to sign-off to tie labor to site work clearly.

Shop fabrication labor

Time

Parts built in the shop

Hours × hourly rate. Include layout, jigging, and QA so the build is documented.

Materials: steel/aluminum

Item

Taxable

Customer keeps fabricated piece

Cost × markup factor. List alloy, thickness, and heat numbers for traceability.

Hardware & fasteners

Item

Taxable

Bolts, anchors, inserts supplied

Cost × markup factor. Note size, grade, and count to match drawings.

Cutting, grinding & prep

Time

Torch, plasma, or grinder prep

Hours × hourly rate. Separate from welding time to show how the fit-up gets done.

Subcontract: galvanizing/coating

Item

Vendor-applied zinc or paint

Pass-through as billed. Attach vendor invoice and lead time to set expectations.

Permit & inspection coordination

Item

When permits or special inspections apply

Qty × admin rate. File forms and schedule inspector to avoid rework.

After-hours service premium

Item

Nights, weekends, or holidays

Qty × premium rate. Apply with labor lines to flag off-hours impact.

WPS development & test

Time

Procedure writing and test coupons

Hours × hourly rate + test fees as billed. Document procedure and certify weld quality.

Save and reuse your welding rates and fees

Create a free account and save labor rates, material pricing, and service call fees once, so nothing gets retyped.

Create a Free Account

☝️ Risk-free 30-day trial. No card.

Common Welder Invoicing Mistakes

Real jobs get messy, but a few clean habits stop disputes and speed up payment.

Mistake

How to fix it

Bundling setup with welding time hides real effort and leads to pushback.

Track setup and teardown separately and show the hours for each so the pace of work is obvious.

Leaving out compliance IDs makes the invoice look noncompliant and slows payment.

Include your welder cert ID and the procedure or WPS ID, and add any required permit or job reference number where needed, check local rules.

List material type, size, grade, and quantity, and reference heat numbers or mill certs when available.

Pause, write a brief change summary with estimated hours and parts, get a signature or written OK, then continue.

Forgetting to apply the deposit overstates the balance.

Show the original total, the deposit received, and the new amount due so the math is clear.

Vague payment terms delay cash flow.

State the due date, accepted methods, any late fee, and where to send payment.

Welders Invoice FAQs

Line items for weld length, callout minimums, material markup, permits, inspections, and retainage for US welding contractors and metal fabricators. Welders Invoice Template clear answers.

How do mobile callout minimums work for on-site repairs?

Most welding contractors use a two-hour minimum plus travel. Example line item: “Mobile callout, 2-hour minimum @ $120/hr = $240; Travel, 18 miles @ $1.25/mi = $22.50.”

Can I bill per inch or per foot of weld?

Yes. Price by joint type and position. Example line item: “Fillet weld, 40 ft 1/4 in @ $6/ft = $240; Overhead surcharge, 40 ft @ $1/ft = $40.”

How should material markup and consumables appear on the invoice?

Break out steel, fillers, gas, and shop supplies with markup shown. Example line items: “A36 plate, 120 lb @ $1.20/lb + 20% markup = $172.80; MIG wire and gas, flat $25.”

What counts as setup and mobilization time?

Loading, site check, generator setup, leads, and safety prep count. Example line item: “Mobilization and setup, 1.5 hr @ $110/hr = $165.”

Do I charge different rates for shop work vs field work?

Yes. Shop rates are lower than field rates. Example line items: “Shop welding, 3 hr @ $95/hr = $285; Field welding, 2 hr @ $120/hr = $240.”

How do I handle permits, hot work, and fire watch fees?

List permit costs and fire watch as pass-throughs or labor. Rules vary—check local rules. Example line items: “City hot work permit, actual cost $45; Fire watch, 2 hr @ $60/hr = $120.”

How do I bill certified work, inspections, and test reports?

If a CWI, NDT, or AWS stamp is required, add it as a separate charge. Rules vary—check local rules. Example line items: “CWI visual inspection, pass-through $150; Certified stamp fee, $25.”

How do progress billing and retainage work on GC jobs?

Use milestones and hold retainage until final approval. Example line items: “Milestone 1, shop fabrication 40% = $4,000; Retainage 10% held = $1,000; Balance due this draw = $3,000.”