Free invoice templates for Airbnb Hosts built for nightly rates, cleaning fees, and occupancy taxes. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
List nightly rates, cleaning fees, occupancy taxes, and deposits with professional invoice line items.
Real issues that slow payment and spark disputes, with simple fixes that prevent headaches.
Line items for cleaning, pet fees, pool heat, taxes, and deposits made simple for short-term rental owners and property managers. Get clear answers.
Use the Airbnb Hosts Invoice Template and list each task as its own line. Example line items: Cleaning fee $120, Linen restock 4 sets x $8 = $32, Turnover labor 2 hrs x $30 = $60.
Yes. Add it as its own line with city and state noted. Example: Texas state lodging tax 6% on $900 = $54, Austin city hotel tax 9% on $900 = $81. Rules vary—check local rules.
Spell out the item, parts, and labor. Add proof notes if needed. Example: Wine-stained duvet replacement $85, Laundry labor 0.5 hr x $30 = $15.
State the window and rate in your house rules. Bill per hour or half hour. Example: Late checkout 1.5 hrs x $25 = $37.50.
If disclosed before the stay, yes. Show nights and count. Example: Pet fee 3 nights x $20 = $60, Extra guest 2 nights x $15 = $30.
Group these as optional add-ons. Price per day or per bundle. Example: Pool heat 3 days x $25 = $75, Hot tub service 1 visit $40, Firewood bundle 2 x $12 = $24.
State when you deduct, what proof you require, and payout timing. Example: Security deposit deduction—broken lamp replacement $45, Processing fee $10. Rules vary—check local rules.
Show base rent, then the discount as a negative line. Example: Base rate 7 nights x $200 = $1,400, Weekly discount −10% = −$140, Subtotal $1,260.
