Home
Features
Client Manager
Estimates
Invoicing
Company
Pricing
Our Story
Free Invoice Generator
Try It Free
Templates
How to Invoice
What to Include
Scenarios
Line Items
Mistakes
FAQs

App Developer Invoice Template

Free invoice templates for app developers built for project milestones, development hours, and change requests. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: app developer invoice, app developer bill, or app dev invoice.
Browse Templates
PDF, Word, Excel, Google Docs.
Create Online Invoice
Free Generator. No sign-in.

Download Free App Developer Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Printable App Developer Invoice Template

Best for:
Totals, approvals, dates, signatures.

Custom App Developer Invoice Template

Best for:
Logo, PO, build and release IDs.

Editable App Developer Invoice Template

Best for:
Edit scope, sprints, store fees.

Free App Developer Invoice Template

Best for:
Platforms, features, hours, deliverables.

How to Invoice as an App Developer

A simple, repeatable flow from deposit to final handoff.
Free Online Invoice Generator
☝️ No sign-in. Save as PDF.
In 5 Steps:
  1. Confirm scope and estimate, then set the deposit and payment terms.
  2. Send a deposit invoice tied to the contract and wait for payment before starting.
  3. Track work by milestone or sprint and log approved changes.
  4. Issue progress invoices with dates and a short summary of delivered work.
  5. Send the final invoice, apply the deposit, and state handoff on payment.
Free Online Invoice Generator
☝️ No sign-in. Save as PDF.

What to Include in an App Developer Invoice

These are the must-have fields for clear, compliant invoices.
These are the must-have fields for clear, compliant invoices.
  • Your business name, address, email, phone
  • Client billing name, address, contact email
  • Invoice number
  • Issue date
  • Due date and net terms
  • Contract or PO number
  • Project or app name
  • Service period or sprint dates
  • Tax ID or business registration (check local rules)
  • Payment instructions and currency

Billing Scenarios for App Developers

How to label charges so every invoice makes sense the moment your clients see it.

1.
Project Deposit; Applied at Final Invoice
New build kickoff deposit
Secures your time and covers setup costs.
2.
Sprint 3 Development; Sprint 3 QA
Sprint-based progress billing
Ties work to a clear period and tasks.
3.
Change Order #12; Extra Hours
Change request after sign-off
Separates new scope from the base agreement.
4.
App Store Submission; Developer Program Fee
App store submission and fees
Include your tax ID and show the tax rate or a note that no tax applies. Check local rules.
5.
Monthly Retainer; Overages
Monthly maintenance plan
Sets a steady base and flags extra usage.
6.
Emergency Support; After-Hours Surcharge
Reflects premium response outside normal hours.
Reflects premium response outside normal hours.
Free Online Invoice
No sign-in. Save as PDF.
Create a Free Account
☝️ Risk-free 30-day trial.

What app developers usually bill for

Itemize milestones, development hours, change requests, testing, and store submissions with professional invoice line items.

Charge or Service
Unit
Taxable
When to use
How to show it
Discovery workshop
Time
New build or major pivot
Hours × hourly rate. Align goals, scope, risks, and success metrics before code starts.
UI screen design
Item
New screens or redesign
Qty × per-screen rate. Deliver clickable comps users and developers can trust.
iOS app development
Time
Native iPhone/iPad build
Hours × hourly rate. Ship features to spec with unit tests and code review.
Android app development
Time
Native Android build
Hours × hourly rate. Match platform patterns and device constraints for stability.
Backend API development
Time
New services or endpoints
Hours × hourly rate. Document endpoints and versioning to keep clients stable.
Third-party integration
Item
Payment, auth, or maps
Qty × per-service rate. Include sandbox setup and production keys in handoff.
Testing & QA
Time
Pre-release or regression
Hours × hourly rate. Run test cases, file bugs, and verify fixes across devices.
App store submission
Item
Prepare release build
Qty × fixed rate. Create listings, sign builds, and resolve store review feedback.
Change request
Time
Out-of-scope feature
Hours × hourly rate. Track via change order to protect timeline and budget.
After-hours emergency support
Time
Production outage
Hours × after-hours rate. Stabilize first, then document root cause and follow-ups.
Save and reuse your app dev rates and milestones
Create a free account and save hourly rates, milestone fees, and change requests once, so nothing gets retyped.
Create a Free Account
☝️ Risk-free 30-day trial. No card.

Common App Developer Invoicing Mistakes

Real issues that slow pay or spark disputes, with simple fixes you can apply fast.

Mistake
How to fix it
Writing vague descriptions makes clients question the value.
Use plain language, reference feature names or ticket IDs, and include the service period.
Leaving off the contract or PO slows approvals and payments.
Add the contract title or PO number near the header on every invoice.
Add start and end dates or the sprint number for the work billed.
Add start and end dates or the sprint number for the work billed.
Include your tax ID and show the tax rate or a note that no tax applies. Check local rules.
Include your tax ID and show the tax rate or a note that no tax applies. Check local rules.
Forgetting payment terms slows cash flow.
Add a clear due date, net terms, and late fee policy in the header and near the total.
Ignoring IP and license terms creates ownership disputes.
Add a short note that IP transfers or a license is granted when the invoice is paid in full.

App Developers Invoice FAQs

Real-world billing for mobile builds, API integrations, sprints, change orders, retainers, test devices, and after-hours fixes. Clear line items, markup, and terms, clear answers.

How do I bill sprints on a time-and-materials project?

Track hours per role and ship a sprint summary. Example line: “Sprint 3 development: 82 hrs @ $135/hr = $11,070; PM: 10 hrs @ $90/hr = $900.”

What should I include on my invoice for a fixed-fee app build?

List the milestone, acceptance criteria, and any exclusions. Use the App Developers Invoice Template to itemize deliverables. Example line: “Milestone 2: User auth + OAuth: fixed fee = $18,000.”

How do change orders show up so clients don’t confuse them with scope?

Number each change order and tie it to the approved request. Example line: “CO-004: Add push notification scheduling: 16 hrs @ $140/hr = $2,240.”

Can I pass through third-party services like Firebase, Twilio, or Apple Developer fees?

Yes. Show them as pass-through with receipts plus your admin markup if applicable. Example line: “Twilio SMS usage: $312.40 + 10% admin = $343.64.”

How do milestone payments work when the client delays acceptance testing?

Set “substantial completion” as the trigger, not just sign-off. Example line: “Milestone 3 payable at substantial completion: 40% of contract = $24,000.”

What’s a fair maintenance retainer after launch?

Offer tiers by monthly hours and SLAs so founders and product managers can pick. Example line: “Growth Care: up to 12 hrs/mo dev & QA: $2,400/mo, overage @ $150/hr.”

How do I charge for emergency hotfixes outside business hours?

Define after-hours and a premium rate for urgent fixes. Example line: “Emergency hotfix, Sat 9–11 pm: 2 hrs @ $225/hr = $450.”

What late fee and payment terms belong on the invoice?

Spell out net terms, late fee, and pause rights. Example line: “Terms: Net 15; 1.5% monthly late fee; work pauses if balance > 15 days.”

Features
Pricing
Resources
Our Story
Contact
Blog
Free Invoice Generator
Request a Feature
Product Roadmap
Terms of Use
Privacy Policy
Cookie Policy

© InvoiceQuick 2025