How do I bill for both time and materials in tech work?
List labor hours with your rate, then add hardware, licenses, or other materials separately. Clients can see what is time versus tools.
What’s the best way to invoice long projects like app builds?
Break it into milestones. Invoice after each stage with notes on what was delivered. This keeps payments steady and avoids end-of-project disputes.
How should I handle recurring IT services on invoices?
Set up a recurring invoice. List the service contract, monthly hours, and any extra charges. This saves time and gives clients predictable bills.
Do I need to charge tax on IT services?
In the U.S., many services are not taxed, but hardware and software often are. In Canada, use GST, HST, or PST. In the U.K., VAT applies if registered. Always show tax as its own line.
How do I show support tickets or service calls on an invoice?
Itemize each call. Add the date, issue type, and time spent. This proves the work was done and keeps records clear for both sides.
How do I invoice for licenses or subscriptions I resell?
List the software name, number of seats, and license period. Mark them clearly as pass-through costs so clients know they are direct charges.
