Free invoice templates for UX/UI Designers built for billable hours, deliverables, and licensing fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
List design hours, revisions, prototypes, licensing, and care plans with professional invoice line items.
Creative work gets messy at billing time. Use these fixes to make charges clear and prevent disputes.
Bill for wireframes, prototypes, research, and handoff with correct terms, markups, and fees. Use the UX/UI Designer Invoice Template for clear answers.
Package the sprint and audit as a fixed fee with clear deliverables. Add time for stakeholder interviews and heuristics. Example: “Discovery Sprint (5 days): $4,000; UX Audit Report: $1,200.”
Yes. List stipends and recruiting fees as pass-throughs with receipts. Example: “Usability Test Incentives: 5 users @ $75 = $375; Recruiter Fee: flat $250.”
Tie payments to artifacts: architecture, UI kit, and final screens. Release source files at each paid milestone. Example: “Milestone 2: UI Kit + 12 Screens: $3,500 due on delivery.”
State the included rounds, then price extras per hour or per screen. Add a change-request line. Example: “Included: 2 rounds; Additional Revision: 1.5 hrs @ $130 = $195; Change Request: new dashboard: fixed $600.”
Yes. Call out non-owned costs like fonts, icons, photos, and plugins. Example: “Font License: Inter Pro Team, annual: $199; Stock Photos: 3 @ $15 = $45.”
Price the system separately from page design. Include tokens, components, and documentation time. Example: “Design System: tokens, 30 components, docs: 40 hrs @ $140 = $5,600.”
Add a handoff block plus a QA window after launch. Track bug triage and design tweaks by hour. Example: “Dev Handoff: specs + redlines: $650; Post-launch QA Support: 6 hrs @ $125 = $750.”
State that ownership transfers on paid-in-full, with portfolio rights for the UX designer or product designer. If compliance or licensing is involved, rules vary—check local rules. Example: “IP Transfer on final payment; Portfolio Use Retained; Excludes third-party licenses.”
