Free invoice templates for freelance developers built for billable hours, project milestones, and expenses. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
Include hours, milestones, expenses, and support with professional invoice line items.
Invoices stall when details are vague or missing. Fix these simple issues now and prevent pushback.
Line items for sprints, change orders, retainers, and IP transfer. How to price rush, tools, tax, and late fees. clear answers.
Bill hourly with a cap and deliverables. Example line item: “Discovery & Tech Audit – 8 hrs @ $120/hr – $960.”
Use fixed-fee milestones tied to acceptance. Example: “Milestone 2: API Integration – 40% of project – $3,500.”
Yes. Treat them as change orders with new scope, rate, and timeline. Example: “Change Order #3 – Add Stripe Subscriptions – 6 hrs @ $140/hr – $840.”
Set a monthly bucket with overage rates and rollover rules. Example: “Maintenance Retainer – 10 hrs/mo – $1,200; Overage @ $130/hr.”
You can pass through at cost or markup 10–20% for procurement. Example: “Mapbox Usage – $60 + 15% procurement fee – $69.”
Net 15 or Net 30 with 1–2% monthly late fee is common. Rules vary—check local rules. Example: “Payment Terms: Net 15; Late Fee 1.5%/mo after 5-day grace.”
Use a rush multiplier or after-hours premium. Example: “Rush Delivery <48 hrs – 1.5x rate – 5 hrs @ $180/hr – $900.”
List the transfer deliverables and rights granted, plus any buyout. Example: “IP Assignment + GitHub Repo Transfer – one-time fee – $750.”
