Asphalt and Sealcoating Invoice Template

Free invoice templates for asphalt and sealcoating contractors built for materials, labor, and crack filling. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: asphalt sealing invoice, asphalt sealing bill, or sealcoat invoice.

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Download Free Asphalt and Sealcoating Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Asphalt and Sealcoating Invoice Template

Best for:

Logo, PO and property fields.

Editable Asphalt and Sealcoating Invoice Template

Best for:

Edit rates, patch, crack fill.

Printable Asphalt and Sealcoating Invoice Template

Best for:

Totals, cure time, signatures.

Free Asphalt and Sealcoating Invoice Template

Best for:

Area, tons, binder, seal, striping.

How to Invoice for Asphalt and Sealcoating

Measure right, price by unit, and show approvals so the client sees the path from estimate to final.

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In 5 Steps:

Measure the surface and document scope by section, including prep, coats, repairs, and striping needs.
Set unit rates for labor, materials, equipment, disposal, and list payment terms with any required deposit.
Create the invoice with quantities by unit, attach photos or a sketch, and add permit or locate info if needed.
Collect the deposit and schedule the work, noting cure times and access limits for the site.
On completion, record actual quantities, apply the deposit, add approved change orders, and send the final with warranty.

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What to Include in an Asphalt and Sealcoating Invoice

These fields keep your invoice clear, comparable, and compliant.

Business name, address, phone, and email
Contractor license number and tax ID
Client name and billing address
Service location address
Invoice number
Issue date and due date
Payment terms, accepted methods, and late fee
Scope summary with unit measures such as square feet, tons, and linear feet
Permit or inspection number or utility locate ticket number, check local rules
Warranty and maintenance terms

Billing Scenarios for Asphalt and Sealcoating Contractors

How to label charges so every invoice makes sense the moment your clients see it.

Sealcoating two coats; Crack sealing hot pour

Sealcoat a driveway or lot with cracks present

Shows surface protection separate from crack repair so quantities and rates are clear.

Asphalt overlay 1.5 in; Edge milling transitions

Resurface an aged lot and mill edges at tie-ins

Separates overlay tonnage from milling so both are measured and priced correctly.

Patching sawcut and replace; Base repair aggregate

Fix a pothole that needs base repair

Makes excavation and replacement distinct so labor, materials, and disposal stay transparent.

Subgrade prep grading; Asphalt install per ton

Install new asphalt with grading and compaction

Tax only the items required by law and note your tax ID. When in doubt, check local rules.

Striping stalls and arrows; Stencils ADA or No Parking

Repaint lines and symbols after sealing

Clarifies layout work after coating so reopening can be scheduled with cure time.

After hours premium; Traffic control

Explains labor premium and safety staffing needed to reduce downtime.

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Standard charges and fees for asphalt and sealcoating

Itemize tons placed, crack fill, seal coats per square foot, traffic control, patch cuts, and cure times with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Site assessment & layout

Time

New job walk or layout

Qty × hourly rate. Document measurements, drainage, and scope to prevent disputes and align expectations.

Mobilization & traffic control

Item

Cones, signs, flaggers set

Lump sum per visit. Covers crew roll-out and safe work zone setup; note standards followed.

Base repair & compaction

Time

Soft spots under asphalt

Qty × hourly rate. Excavate, add base, and compact to spec to stop future failure.

Hot-mix asphalt patching

Time

Potholes or failed areas

Qty × hourly rate. Sawcut edges, tack, place lifts, compact to thickness for a durable repair.

Asphalt mix material

Item

Taxable

Tons delivered/used

Qty × unit cost × (1 + markup%). Record plant tickets for pass-through accuracy.

Crack sealing labor

Time

Active cracks before sealcoat

Qty × hourly rate. Clean, heat, and fill to reduce water intrusion and extend pavement life.

Rubberized crack fill material

Item

Taxable

Pounds of sealant used

Qty × unit cost × (1 + markup%). Track batch/lot for warranty records.

Sealcoat application

Time

Protective coat on sound pavement

Qty × hourly rate. Two coats where required; maintain wet film thickness per manufacturer spec.

Sealer concentrate

Item

Taxable

Gallons of sealer used

Qty × unit cost × (1 + markup%). Note mix ratio and sand load for consistency.

Line striping & stencils

Time

Re-mark stalls, arrows, ADA

Qty × hourly rate. Layout to plan; confirm counts, widths, and ADA compliance before paint.

Save and reuse your asphalt and sealcoat rates and fees

Create a free account and save tonnage rates, crack fill, seal coat packages, and traffic control once, so nothing gets retyped.

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Common Asphalt and Sealcoating Invoicing Mistakes

Invoice pain is usually about unclear scope, missing IDs, or the math not matching the site. Use these simple fixes to keep payments moving and clients calm.

Mistake

How to fix it

Bundling prep, materials, and finish into one line hides scope and causes disputes.

Break out tasks and units so anyone can verify quantities against the site. Keep notes short and specific.

Missing measurements for area or length leads to underbids and chargebacks.

Measure square feet, tons, and linear feet with simple math shown. Round only at the subtotal and keep calculations visible.

Show the deposit as a negative amount and state the remaining balance clearly. Include the date received and method.

Tax only the items required by law and note your tax ID. When in doubt, check local rules.

No permit, inspection, or utility locate reference slows approvals and payment.

Add the permit or ticket number and any inspection date. Include the contact who issued it.

Using vague phrases like work as needed delays approvals and invites scope creep.

Use plain task names and list units and quantities. Add a one sentence site note about access limits or weather timing if relevant.

Asphalt & Sealcoating Invoice FAQs

Price crack fill, two-coat seal, striping, mobilization, ADA, traffic control, and weather delays the right way. Line items, terms, markup, timing, clear answers.

How do I bill crack filling and patching on the same job?

List each step. Show linear feet for cracks and tons or square feet for patches. Example: “Crack seal 600 LF @ $1.30/LF = $780” and “Infrared patch 120 SF @ $8.50/SF = $1,020.”

What should be on a sealcoating invoice for a commercial lot?

Include surface prep, number of coats, sand or latex add, barricades, and cure time. Add square feet and unit price. Example: “Sealcoat two coats, 24,000 SF @ $0.18/SF = $4,320; Sand add 10% = $432.”

How do I price line striping by stall or foot?

For stalls, price per space. For long lines or curbs, price per linear foot. Example: “Re-stripe 85 stalls @ $12 each = $1,020” and “Curb paint 300 LF @ $1.10/LF = $330.”

Do I charge a mobilization or trip fee for small driveways?

Yes, when set-up time outweighs production. Use a flat mobilization line. Example: “Mobilization and clean-up, 1 trip = $150.”

How do I handle change orders when the owner adds areas on paving day?

Create a same-day add with quantities and unit pricing. Get a signature before work. Example: “Add: Crack seal additional 200 LF @ $1.40/LF = $280.”

Can I bill a deposit and progress draws by phase?

Yes. Typical is 30% to schedule, then by milestones like patching complete or first coat down. Example: “Deposit 30% = $2,100; Progress draw on patching completion = $1,750.”

What about permits, traffic control, and ADA items?

Rules vary—check local rules. List them as separate cost codes to keep audits clean. Example: “City permit = $85; MUTCD traffic control, 1 day = $350; ADA stencil set 6 stalls @ $25 = $150.”

How do I show weather delays or rescheduling fees?

Add a note on cure-time and a reschedule line if the client requests a weekend slot. Example: “Weather standby, 1 day = $200” or “Weekend reschedule fee = $300.”