What should a contractor invoice include?
A solid invoice lists client details, job site, scope of work, labor, and materials. Add any permit or license numbers. End with totals, tax, balance due, and clear payment terms. That way your client knows exactly what they’re paying for and you keep clean records.
How do taxes work on contractor invoices?
It depends where you work. In the U.S., some contractor services are taxable, some not. In Canada, add GST, HST, or PST. In the U.K., charge VAT if you’re registered. Always show tax on its own line and check local rules before sending the invoice.
Do contractor invoices need permit or license numbers?
If the work requires a permit or licensed trade, yes. Adding the number makes your invoice professional and keeps your records aligned with inspections and insurance.
When should I use a template instead of software?
Use a template for a one-time job. If you manage crews or multiple sites, invoicing software makes things faster and reduces errors.
What’s the best way to send a contractor invoice?
PDF is reliable. Email it with a payment link for quicker turnaround. Always include due dates and terms so clients know when to pay.
How do contractor invoices help with records?
They’re proof of what was done and what’s owed. Organized invoices help track income, expenses, deductions, and client history.
