Contractor Invoice Template

Bill by milestones tied to percent complete. Show previous billed, current draw, and balance to finish. Example: “Framing complete: 25% of contract = $18,750; Less prior billed $10,000; Current due $8,750.”

List scope, unit costs, markup, added days, and signatures from client and construction manager. Attach supporting quotes. Example: “CO-004: Add two can lights: Materials $180, Labor 2 hrs @ $85 = $170, GC fee 15% $52.50, Total $402.50.”

Display retainage as a separate deduction on each draw, then a release line at substantial completion. Spell the percent. Example: “Retainage 10% on Current Draw ($3,200) = -$320; Retainage Release on Final = $3,200.”

Most builders pass them through with standard overhead and profit. If you mark up, note it. Example: “City permit fee $1,150 + Admin/OP 10% $115 = $1,265.” Rules vary—check local rules.

Show the trade invoice as a line, then add your fee as a separate line or percent column. Keep it clean. Example: “Electrical rough-in (sub) $6,400; GC overhead/profit 15% $960; Total $7,360.”

Reconcile at selection. Show allowance amount, actuals, and variance. Example: “Tile allowance $2,500; Actual $2,980; Over by $480 due this draw.”

Use a mobilization line plus time-based rentals. Note the rate and days. Example: “Mobilization and site setup $750; 20-yd dumpster 2 weeks @ $185/wk = $370; Skid steer rental 3 days @ $210 = $630.”