Electrician Invoice Template

Free invoice templates for electricians built for parts and labor, materials, and service call. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: electrician invoice, electrician bill, or home electrician invoice.

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Download Free Electrician Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Electrician Invoice Template

Best for:

Logo, PO, job and permit IDs.

Editable Electrician Invoice Template

Best for:

Edit rates, materials, after-hours rules.

Printable Electrician Invoice Template

Best for:

Totals, permit line, inspection, signatures.

Free Electrician Invoice Template

Best for:

Parts and labor, circuit and panel notes.

How to Invoice as an Electrician

Use this simple flow to turn finished work into fast, clean payment.

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In 5 Steps:

Capture the job details, time spent, materials used, and any travel.
Build clear line items for labor and parts with plain labels.
Add compliance items like permit or inspection fees where needed.
For material-heavy work, request a deposit before ordering and note it.
Apply the deposit to the final total, set terms, and send the invoice with payment options.

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What to Include in an Electrician Invoice

These are the must-have fields for clear, compliant invoices that get approved.

Business name, contact details, and license #
Client name and billing contact
Service address where work was performed
Invoice number
Issue date and due date with payment terms
Scope of work summary
Itemized labor with hours and rate
Itemized parts and materials with part numbers
Permit/inspection # and related fees, if applicable (check local rules)
Taxes on taxable items

Billing Scenarios for Electricians

How to label charges so every invoice makes sense the moment your clients see it.

Emergency call-out; After-hours fee

After-hours outage or safety risk

Emergency timing increases costs and sets expectations.

Diagnostic first hour; Additional labor

Troubleshooting with a first-hour minimum

Clients see the minimum and how extra time bills.

Installation labor; Customer-supplied item

Client supplies the fixture or device

Makes it clear you are not marking up parts.

Permit fee; Inspection fee

Panel or service upgrade requiring approvals

Calculate tax only on taxable items and note that tax rules vary, so check local rules.

Mileage; Travel time

Long drive to a remote site

Separates vehicle costs from on-site work.

Change order; Added materials

Captures extra scope so the final price makes sense.

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Common charges and shop fees for electricians

Itemize labor, parts, permits, trenching, and inspections with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Service call & diagnostic

Time

First visit to troubleshoot

Hours × hourly rate. Document findings and get approval before repair to stay within scope.

Dedicated circuit labor

Time

Add a new 120V or 240V run

Hours × hourly rate. Include load calc in notes and label the breaker per code.

Panel upgrade/swap (labor)

Time

Replace or upsize main panel

Hours × hourly rate. Photograph existing conditions and coordinate utility shutoff and inspection.

EV charger install labor

Time

Install Level 2 charger circuit

Hours × hourly rate. Verify panel capacity and include permit number in notes.

Fixture install (labor)

Time

Set a new or replacement light

Hours × hourly rate. Note ceiling height and box rating; test operation before leaving.

GFCI/AFCI breaker (device)

Item

Taxable

Supply required protective breaker

Unit cost × qty, add markup per policy. Match breaker series and list specs on invoice.

Light fixture (supplied)

Item

Taxable

Contractor supplies the fixture

Unit cost × qty, add markup per policy. Include brand/model so the customer knows what was provided.

Whole-home surge protector

Item

Taxable

Provide surge protection device

Unit cost × qty, add markup per policy. List UL rating and location for warranty records.

Permit & inspection handling

Item

Jurisdiction requires a permit

Pass-through as billed. Attach permit receipt and record inspection date and result.

After-hours emergency labor

Time

Nights, weekends, or holidays

Hours × after-hours rate. Explain cause of emergency and any temporary safe-up steps taken.

Save and reuse your electrical rates and parts

Create a free account and save labor rates, part prices, and permit items once, so nothing gets retyped.

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Common Electrician Invoicing Mistakes

Invoices fall apart when details are missing or unclear. Use these quick fixes to cut disputes and speed up payment.

Mistake

How to fix it

No unique invoice number, so payments get lost or rejected.

Use a unique, sequential number and keep a simple log so you can track status.

Vague scope leaves room for debate and slows payment.

Write a plain-English scope that states what was done and any limits or exclusions.

Show deposit received on the invoice and subtract it from the total to display the true balance due.

Calculate tax only on taxable items and note that tax rules vary, so check local rules.

Jargon-heavy labels confuse clients and stall approvals.

Use simple labels and add a short note when a term is not obvious.

Sending the invoice days after the job kills momentum.

Send it the same day while the work is fresh, with clear terms and accepted payment methods.

Electricians Invoice FAQs

Residential and commercial electrical billing made simple: service calls, permits, change orders, materials markup, retainage, and emergency rates with concrete line item examples, clear answers.

How should I price a service call on the invoice?

Use a trip fee, hourly labor, and parts. Example line items: Trip fee $45; Labor 1.5 hrs @ $120/hr = $180; 1 GFCI outlet $24.

Should I charge a diagnostic fee for no-power calls?

Yes. Make it creditable if they approve repairs. Example: Diagnostic 1 hr @ $120/hr = $120; If approved, apply −$120 to repair ticket.

How do I bill permits and inspections for a panel upgrade?

List jurisdiction fees at cost and your admin time as labor. Rules vary—check local rules. Example: Permit fee $165; Admin 0.5 hr @ $110/hr = $55; Inspection recheck trip $45.

What belongs in the “materials” section of my invoice?

Every part you purchased for the job, plus reasonable markup. Example: 50 ft 12/2 NM-B @ $0.95/ft = $47.50; Breaker 20A $14; Materials markup 15% = $9.23.

Progress billing on a commercial build-out: what stages work best?

Bill rough-in, trim/finish, and final test. If you’re an electrical contractor under a GC, show retainage. Example: Rough-in 40% = $8,000; Retainage 10% = −$800.

How should I show after-hours emergency rates?

Use a minimum callout plus an overtime multiplier. Example: Emergency minimum 2 hrs @ $150/hr = $300; Ladder fee $25; Material: contactor $39.

Change orders during a remodel: how do I capture extras?

Add a new line with scope, date, and approval name. Example: CO-002 Add 2 can lights, Labor 1.5 hrs @ $120/hr = $180; Materials $36; Owner approval: J. Davis.

EV charger installs: what deposit and lead-time terms help cash flow?

Take a materials deposit and set a scheduling window. Example: Deposit 50% materials = $425; Balance due at rough-in; Restocking fee 15% if canceled.