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Tree Service Invoice Template

Free invoice templates for tree services built for tree removal, trimming and pruning, and stump grinding. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: tree service invoice, tree service bill, or tree removal invoice.
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Download Free Tree Service Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Printable Tree Service Invoice Template

Best for:
Totals, site map note, signatures.

Editable Tree Service Invoice Template

Best for:
Edit rates, stump grind, debris fees.

Custom Tree Service Invoice Template

Best for:
Logo, permit and disposal fields.

Free Tree Service Invoice Template

Best for:
Tree count, DBH, equipment, haul-away.

How to Invoice as a Tree Service Provider

This workflow moves you from estimate to paid with clear steps and receipts.
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In 5 Steps:
  1. Send a written estimate that confirms scope, schedule, and any permit needs, and request a deposit if required.
  2. Collect the deposit and note it on the job record before scheduling the crew.
  3. Track crew time, equipment use, disposal loads, and approved changes while on site.
  4. Build the invoice from the work log, apply the deposit, and attach photos and any permit or inspection IDs.
  5. Deliver the invoice with payment options and a due date, then follow up until paid.
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What to Include in a Tree Service Provider Invoice

These are the must-have fields for clear, compliant invoices.
These are the must-have fields for clear, compliant invoices.
  • Invoice number
  • Invoice date
  • Client name and service address
  • Business name, address, and contact
  • License/Certification # (check local rules)
  • Permit/Inspection # (if required)
  • Job/Work order #
  • Scope summary
  • Payment terms and due date
  • Taxes and rates applied

Billing Scenarios for Tree Service Providers

How to label charges so every invoice makes sense the moment your clients see it.

1.
Emergency service call; After-hours rate
Emergency storm response at night
Shows the premium for urgent, off-hour work.
2.
Removal labor; Debris disposal
Standard tree removal with haul-away
Separates the cutting from the disposal so the total makes sense.
3.
Stump grinding; Utility locate fee
Stump grinding requested after removal
Flags the add-on work and the safety check cost.
4.
Crane rental; Operator time
Large tree requires a crane
Use clear units like hours, equipment hours, cubic yards, or loads, and multiply by the rate.
5.
Travel charge; Mileage
Property outside your service zone
Sets expectations for extra drive time and distance.
6.
Brush chipping; Haul-away reduction
Credits the client for keeping logs and prices the chipping work.
Credits the client for keeping logs and prices the chipping work.
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Standard charges and fees for tree services

Itemize removal, trimming, stump grinding, crane time, haul off, and disposal with professional invoice line items.

Charge or Service
Unit
Taxable
When to use
How to show it
Tree Pruning & Shaping
Time
Seasonal canopy work
Qty × hourly rate. Note species, objectives, crew size, and cleanup scope for clarity.
Hazardous Tree Removal
Time
Dead or dangerous tree
Qty × hourly rate. Specify rigging approach, drop zone limits, and if wood stays or goes.
Stump Grinding
Item
After removal
Qty × unit rate. Record stump count, diameters, grind depth, and backfill or seed instructions.
Brush Chipping On-Site
Time
Heavy brush volume
Qty × hourly rate. State chip destination and safety buffer; list equipment used.
Debris Haul-Off & Disposal
Item
Customer wants debris gone
Qty × unit rate. Document dump fees as pass-through and note destination yard or facility.
Crane Setup & Lift Assist
Time
Tall or confined lifts
Qty × hourly rate. Include mobilization window, lift distance, and rigger requirements.
Permit Filing & Traffic Control
Item
Street/sidewalk impacts
Pass-through as billed. Add admin time as Time if separate; reference permit number.
Utility Clearance Coordination
Item
Lines near canopy
Pass-through as billed. Log ticket number and utility contact; schedule impacts noted.
Emergency/After-Hours Call-Out
Item
Storm or nights/weekends
Qty × call-out rate. Covers rapid mobilization; ongoing work billed as Time or Item.
Firewood Delivery
Item
Taxable
Sell seasoned rounds
Qty × unit rate. Customer keeps product; include species, length, and stacked/loose notes.
Save and reuse your tree service rates and fees
Create a free account and save removal rates, trimming prices, stump fees, and crane time once, so nothing gets retyped.
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Common Tree Service Invoicing Mistakes

These slipups slow payment and spark disputes. Use these fixes to keep jobs clean and cash flowing.

Mistake
How to fix it
Bundling all charges into one line makes totals look arbitrary and invites pushback.
Split costs into logical buckets with quantities and brief notes. Keep wording consistent from estimate to invoice.
Leaving out permit or inspection identifiers can delay payment or trigger fines.
Add the identifiers in the header and on the job record, and write “check local rules” where requirements differ.
Show the original total, the deposit applied, and the remaining balance on the face of the invoice.
Show the original total, the deposit applied, and the remaining balance on the face of the invoice.
Use clear units like hours, equipment hours, cubic yards, or loads, and multiply by the rate.
Use clear units like hours, equipment hours, cubic yards, or loads, and multiply by the rate.
Using vague scope notes creates disputes over what was included.
Name the tree or area, the specific work, and the expected result in plain language.
Applying tax incorrectly to labor, materials, or fees risks noncompliance and rework.
Check local rules, separate taxable and non-taxable items, and show each tax rate used.

Tree Service Invoice FAQs

Use our Tree Service Invoice Template for removals, pruning, stump grinding, cranes, permits, and haul-away. Line items, markups, and terms that get you paid, clear answers.

How should an arborist price a crane-assisted removal?

Break out crane mobilization and hourly standby so clients see the cost driver. Add labor as its own line. Example: Crane rental: 4 hours @ $225/hr = $900.

Do I list stump grinding as its own line or bundle it?

List it separately. Depth, root flare, and access change the price. Example: Stump grinding: 22" oak to 12" depth = $180.

Can I add a trip fee for rural or hard-to-access jobs?

Yes. A tree contractor can charge a flat mobilization or per-mile rate. Example: Trip fee: 40 miles @ $1.25/mile = $50.

How do I show storm or emergency rates for after-hours calls?

State the multiplier or premium and the time window. Keep regular rates visible for comparison. Example: Emergency response: 1.5x standard, 3 hours @ $120/hr = $540.

Who pays for permits and utility shutdown coordination?

Pass permit and shutdown costs through at cost, plus admin if disclosed. Rules vary—check local rules. Example: City tree removal permit: $95.

What’s the cleanest way to price debris disposal and haul-away?

Choose a unit clients grasp: load, cubic yard, or dump ticket. Note whether chipping is onsite or hauled. Example: Green waste disposal: 1.5 loads @ $110/load = $165.

Can I charge a minimum for small pruning or a single limb?

Yes. The minimum covers crew, bucket, and chipper setup for your tree care company. Example: Service minimum: bucket setup and safety check = $175.

How do I handle progress billing on multi-day removals?

Use clear milestones like mobilization, canopy down, and stump complete. Put dates and amounts in terms. Example: Progress draw #1: 50% mobilization on $5,000 job = $2,500.

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