Home
Features
Client Manager
Estimates
Invoicing
Company
Pricing
Our Story
Free Invoice Generator
Try It Free
Templates
How to Invoice
What to Include
Scenarios
Line Items
Mistakes
FAQs

Roofer Invoice Template

Free invoice templates for roofers built for parts and labor, materials, and tear-off and disposal fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: roofer invoice, roofer bill, or roofing contractor invoice.
Browse Templates
PDF, Word, Excel, Google Docs.
Create Online Invoice
Free Generator. No sign-in.

Download Free Roofer Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Free Roofer Invoice Template

Best for:
Squares, materials, tear-off, dump fees.

Custom Roofer Invoice Template

Best for:
Logo, permit and insurance fields.

Editable Roofer Invoice Template

Best for:
Edit pitch, layers, vents, change orders.

Printable Roofer Invoice Template

Best for:
Totals, tax, warranty, signatures.

How to Invoice as a Roofer

A simple flow from signed scope to paid-in-full that keeps costs and timing clear.
Free Online Invoice Generator
☝️ No sign-in. Save as PDF.
In 5 Steps:
  1. Confirm scope, schedule, and deposit terms in writing.
  2. Record site details, measurements, and photos before work starts.
  3. Do the job, track labor hours and materials used, and log extras as they happen.
  4. Total labor and materials, add required fees and taxes, and apply the deposit to the balance.
  5. Create the invoice, set the due date, send it, and offer card or ACH.
Free Online Invoice Generator
☝️ No sign-in. Save as PDF.

What to Include in a Roofer Invoice

These are the must-have fields for clear, compliant invoices.
These are the must-have fields for clear, compliant invoices.
  • Business name, logo, and contact info
  • Contractor license #
  • Client name and site address
  • Invoice # and issue date
  • Due date and payment terms
  • Job or PO #
  • Scope of work summary
  • Materials list with quantities
  • Labor summary with hours or roof area
  • Permit # and inspection reference
  • Tax line with rate and tax ID (check local rules)
  • Deposit received and remaining balance

Billing Scenarios for Roofers

How to label charges so every invoice makes sense the moment your clients see it.

1.
Tear-off labor; Disposal fee
Old roof tear-off with dumpster needed
Removing layers and hauling debris are separate from installing new roofing.
2.
Emergency tarp install; After-hours service
Emergency tarp service after a storm
Rapid response and crew call-out add extra cost.
3.
Decking repair; Extra materials
Hidden rotten decking found after removal
Unplanned structural fixes add time and supplies.
4.
Skylight unit; Flashing and install
Skylight added during re-roof
List the work dates and any after-hours time. Add a short note on delays or weather holds.
5.
Ridge vent kit; Vent install
Ventilation upgrade requested
Better airflow needs parts and setup beyond the standard job.
6.
Permit fee; Inspection fee
These are required costs tied to the address and permit file.
These are required costs tied to the address and permit file.
Free Online Invoice
No sign-in. Save as PDF.
Create a Free Account
☝️ Risk-free 30-day trial.

Standard charges and materials for roofers

List squares, shingle type, underlayment, tear off, haul away, and lift rental with professional invoice line items.

Charge or Service
Unit
Taxable
When to use
How to show it
Leak diagnostic & moisture scan
Time
First visit to find leaks
Time × hourly rate. Include camera, moisture meter, and attic check to pinpoint sources before work begins.
Tear-off & haul away
Item
Removing old roofing
Qty × unit rate. Covers demo, loading, and legal disposal at a recycler or landfill; keep dump tickets on file.
Shingle install labor
Time
Installing new shingles
Time × hourly rate. Includes layout, nailing, and sealing; log square count in notes for clarity.
Shingles/Tiles (materials)
Item
Taxable
Supplying roof covering
Qty × unit rate or Cost × (1 + markup%). Specify brand, color, and square count in description.
Underlayment & ice barrier
Item
Taxable
Adding membrane layer
Qty × unit rate or Cost × (1 + markup%). Note type and coverage area for warranty records.
After-hours storm response
Item
Nights, weekends, holidays
Qty × rate. Surcharge for urgent mobilization and safety setup outside normal hours; document call time.
Plywood decking (materials)
Item
Taxable
Replacing rotten sheets
Qty × unit rate or Cost × (1 + markup%). List sheet count and thickness after tear-off.
Roof vent or boot (material)
Item
Taxable
Replacing vents/pipe boots
Qty × unit rate or Cost × (1 + markup%). Note style and location for future service.
Emergency tarp & secure
Item
Tax Varies
Temporary weatherproofing
Bundle: materials + labor. Qty × rate. Fast cover to stop water; convert to repair order later.
Permit & inspection fees
Item
Jobs requiring permits
Pass-through as billed. Add permit number and inspection date; attach receipts for audit trail.
Save and reuse your roofing rates and materials
Create a free account and save squares, shingle prices, and haul fees once, so nothing gets retyped.
Create a Free Account
☝️ Risk-free 30-day trial. No card.

Common Roofer Invoicing Mistakes

You work hard on the roof. These fixes keep the money side steady and prevent disputes.

Mistake
How to fix it
No clear deposit terms set, which leads to payment fights.
State the deposit amount, due date, and when it is applied to the balance. Put it near the top and repeat on the totals.
Bundling materials and labor into one line hides costs and slows approval.
Break materials and labor into separate entries with simple notes. Use units that a homeowner understands.
Show tax by line where required and only on taxable items. Check local rules.
Show tax by line where required and only on taxable items. Check local rules.
List the work dates and any after-hours time. Add a short note on delays or weather holds.
List the work dates and any after-hours time. Add a short note on delays or weather holds.
Missing license number and full contact info makes cautious clients hold payment.
Add your license number, phone, and email in the header. Keep them updated in your template.
No warranty terms or limits creates false expectations after the job.
State the warranty length, what it covers, and how to claim. Point out any manufacturer coverage.

Roofers Invoice FAQs

How to bill tear-offs, decking replacements, permits, dumpsters, steep-slope upcharges, and progress draws. Use the Roofers Invoice Template, line items, markups, and terms. clear answers.

How should a roofing contractor structure a deposit and progress billing?

Take a deposit to lock materials, then bill by milestones like tear-off, dry-in, and final. Example: “Deposit: 30% = $3,600,” “Milestone 1: Tear-off complete: $4,200,” “Final: $4,200.”

What line items cover unforeseen plywood replacement after tear-off?

List sheets, unit price, and labor so the GC or homeowner sees the scope. Example: “CDX 1/2″ plywood: 12 sheets @ $55 = $660” and “Decking labor: 6 hr @ $85 = $510.”

How do I price and show steep-slope or multi-story upcharges on the invoice?

Add a separate line for the safety and labor factor. Example: “Steep-slope surcharge (>8/12): 24 SQ @ $25/SQ = $600” or “Three-story access charge: flat $250.”

Can I bill for emergency tarping or temporary dry-in after a storm?

Yes. Treat it as a service call with minimum hours and materials. Example: “Emergency tarp install: 2 hr @ $125 = $250” and “6 mil poly + fasteners: $45.”

How do permits, inspections, and engineer letters appear on the invoice?

Break each out at cost plus your admin time. Example: “Roof permit: city fee $185” and “Permit admin: 1 hr @ $75 = $75.” Rules vary, check local rules.

What’s the right way to show dumpster, haul-off, and disposal fees?

List the container, tonnage, and trip. Example: “20-yd dumpster: rental + disposal = $425” and “Haul-off trip: 1 @ $95.”

How do change orders work when we add skylights, chimneys, or ventilation?

Create a signed scope with parts, flashing kits, and labor before starting. Example: “Velux FS C06 skylight: $525,” “Flashing kit: $145,” “Install labor: 3 hr @ $85 = $255.”

For insurance jobs, how do supplements and depreciation (ACV/RCV) show on the invoice?

Mirror the adjuster’s scope, then add supplements as separate lines with notes. Example: “Starter + ridge upgrade: supplement = $380” and “Recoverable depreciation: $2,150 due at completion.”

Features
Pricing
Resources
Our Story
Contact
Blog
Free Invoice Generator
Request a Feature
Product Roadmap
Terms of Use
Privacy Policy
Cookie Policy

© InvoiceQuick 2025