Download Free Flooring Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Flooring Invoice Template

Best for:

Logo, warranty and PO fields.

Editable Flooring Invoice Template

Best for:

Edit rates, stairs, underlayment.

Printable Flooring Invoice Template

Best for:

Totals, lot codes, signatures.

Free Flooring Invoice Template

Best for:

Area, material, labor, trim, removal.

How to Invoice as a Flooring Contractor

Keep it simple from measure to money: confirm scope, take a deposit, install, then apply the deposit and collect the balance.

Free Online Invoice Generator

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In 5 Steps:

Measure all areas, confirm material, pattern, and prep scope, then lock the final scope with the client.
Build the invoice from labor, materials, prep, and fees, then total costs and taxes per rules.
Send the invoice with your quote attached, request the deposit, and note payment terms.
Schedule delivery, acclimation, and install dates, and record lead times and site access notes.
On completion, confirm the punch list, apply the deposit to the total, and offer clear ways to pay.

Free Online Invoice Generator

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What to Include in a Flooring Contractor Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, phone, and email
Client name and service address
Invoice number and issue date
Job or PO number
Contractor license number and insurance details
Permit or inspection number (if applicable)
Payment terms, due date, and accepted methods
Deposit received amount and date
Tax breakdown for materials vs labor (check local rules)
Warranty period and key terms

Billing Scenarios for Flooring Contractors

How to label charges so every invoice makes sense the moment your clients see it.

Flooring Removal; Disposal Fee

Old flooring needs removal and haul-away

Covers extra labor time and dump costs not included in install.

Subfloor Repair; Self-Leveling Compound

Subfloor is damaged or uneven

Surface prep takes extra materials and time to ensure a flat, safe install.

Moisture Test; Vapor Barrier

High moisture readings were found

Prevents product failure by treating moisture before install.

Furniture Moving; Appliance Disconnect/Reinstall

Heavy furniture or appliances must be moved

Show units and quantities next to each charge and attach the takeoff or floor plan snapshot.

Stair Install; Trim/Transitions

Stairs, trims, and transitions are required

Stairs and finish pieces are slow, detailed work billed per piece.

After-Hours Labor; Rush Surcharge

Overtime or compressed timelines raise labor costs.

Free Online Invoice

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Standard charges and fees for flooring contractors

Itemize square footage, materials, labor, removal, installation, and trim with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Flooring install labor

Time

Installing plank, tile, or wood

Hours × hourly rate. Note rooms and square footage to scope work clearly.

Subfloor prep & leveling

Time

Low spots or uneven subfloor

Hours × hourly rate. Separate materials on their own lines to keep tax clean.

Tear-out & haul-away

Item

Removing existing flooring

Square feet × rate or Hours × hourly rate. Include disposal notes and material type removed.

Moisture testing

Item

Before wood or glue-down installs

Per test × rate. Record readings and method; attach results for warranty purposes.

Furniture move & reset

Item

Rooms need clearing and reset

Rooms × rate. List heavy items and placement so you return everything correctly.

LVP materials

Item

Taxable

Supplying luxury vinyl plank

Qty × unit cost × (1 + markup). Match style, wear layer, and SKU on the invoice.

Engineered hardwood materials

Item

Taxable

Supplying engineered wood planks

Qty × unit cost × (1 + markup). Document species, grade, and thickness for warranty.

Underlayment roll

Item

Taxable

Cushioning or sound control needed

Qty × unit cost × (1 + markup). Note type and coverage; keep roll count aligned to rooms.

Adhesive & thinset (materials)

Item

Taxable

Glue-down, tile, or stair work

Qty × unit cost × (1 + markup). Specify manufacturer and open time for install notes.

Transition strip

Item

Taxable

Thresholds between floor types

Qty × unit cost × (1 + markup). List color/finish and locations for punch-list clarity.

Save and reuse your flooring rates and materials

Create a free account and save square-foot prices, material lists, and trim fees once, so nothing gets retyped.

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Common Flooring Contractor Invoicing Mistakes

Real jobs get messy; these fixes keep invoices clean, fast to approve, and hard to dispute.

Mistake

How to fix it

Combining materials and labor into one lump line creates confusion and invites pushback.

Separate materials and labor on different lines with quantities and units so totals are easy to verify.

Skipping written change approval leads to unpaid extras and tense calls.

Record each change with a description, date, price impact, and client signoff before work continues.

Show the deposit as a credit on the final invoice and state the remaining balance clearly.

Show units and quantities next to each charge and attach the takeoff or floor plan snapshot.

Charging tax incorrectly triggers client disputes and compliance risk.

Check local rules and separate taxable and non-taxable amounts in the totals section.

Leaving out warranty details causes callbacks and unclear expectations.

State the warranty period, what’s covered, and maintenance requirements, and point to the product manufacturer’s terms.

Flooring Invoice FAQs

Real-world billing help for installers: square foot pricing, waste, leveling, stairs, moisture, demo, haul-off, retainage, and markups. Use our Flooring Invoice Template for clear answers.

How do I price square footage with a waste factor?

Add waste by pattern and material. Show it as a separate calc. Example: “LVP install: 900 sq ft @ $3.25 = $2,925; Waste 7%: 63 sq ft @ $3.25 = $205.25.”

What should be on a hardwood refinishing invoice?

List grit sequence, stain, coats, and dust control. Include room names. Example: “Refinish oak: 600 sq ft @ $4.00 = $2,400; Oil-based poly, 3 coats: lump sum $300; Stair treads: 12 @ $55 = $660.”

How do I handle subfloor repairs found after tear-out?

Use a change order with time and materials. Note photos and quantities. Example: “Subfloor patch: 5 sheets 3/4" ply @ $58 = $290; Labor: 6 hrs @ $65 = $390.”

How should I charge for stairs and nosings?

Price per step plus nosing or cap. Call out landings separately. Example: “Carpet stairs: 13 steps @ $45 = $585; Nosing metal: 13 @ $12 = $156; Landing: 18 sq ft @ $3.50 = $63.”

How do I show material markup and leftover boxes?

List materials at unit price, then show a markup line. Add restock or leave-behind clearly. Example: “Waterproof LVP: 40 boxes @ $55 = $2,200; Contractor markup 15% = $330; Unopened returns: 6 boxes credit @ $55 = -$330.”

What’s the right way to bill demo, haul-off, and furniture moving?

Keep each task separate. Note landfill fees and heavy items. Example: “Demo tile: 350 sq ft @ $2.25 = $787.50; Haul-off: 2,000 lb @ $0.09 = $180; Move appliances: 3 each @ $25 = $75.”

Can I add a moisture test and vapor barrier if slab readings are high?

Yes. Show testing, product, and coverage. Example: “RH test: 2 rooms @ $45 = $90; Vapor barrier: 900 sq ft @ $0.80 = $720; Premium adhesive: 6 buckets @ $48 = $288.”

How do progress billing, retainage, and prevailing wage work on commercial projects?

Bill by milestones: mobilization, demo, prep, install, punch. Show retainage and wage compliance lines. Example: “Progress 2: 30% complete = $18,000; Retainage 10% = -$1,800; Prevailing wage add: 160 labor hrs @ $7 = $1,120; rules vary—check local rules.”