Download Free Plumber Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Editable Plumber Invoice Template

Best for:

Edit rates, materials, after-hours surcharges.

Free Plumber Invoice Template

Best for:

Parts and labor, fixture and line notes.

Custom Plumber Invoice Template

Best for:

Logo, PO and work authorization fields.

Printable Plumber Invoice Template

Best for:

Totals, permit line, inspection, signatures.

How to Invoice as a Plumber

Keep it clean, fast, and traceable from first call to paid in full.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Do a quick site check, confirm the scope, and get written approval with a deposit if required.
Track time, parts, and any permit or inspection details while you work.
Create the invoice the same day and itemize labor and materials with brief notes or photos.
Apply the deposit to the total and show the remaining balance with payment options.
Send the invoice, set reminders, and close the job once payment clears and warranty info is noted.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Plumber Invoice

Use these fields so your invoice is clear, complete, and compliant.

Invoice number
Invoice date
Due date and payment terms
Business name, address, phone, email
Client name and service address
License #
Permit # / Inspection # (if applicable)
Work order or estimate #
Scope of work summary
Deposit received and balance due
Tax on parts (check local rules)
Payment methods and late fee policy

Billing Scenarios for Plumbers

How to label charges so every invoice makes sense the moment your clients see it.

Emergency Service Call; After-Hours Fee

Emergency leak call after hours

Shows premium timing and response beyond normal hours.

Drain Clearing; Camera Inspection

Drain unclog with camera check

Separates the fix from the diagnostic so costs are clear.

Water Heater: 50 Gal; Haul Away Old Unit

Water heater replacement with haul-away

Makes the equipment and disposal easy to see and price.

Access Cut-Out; Leak Repair

Hidden pipe leak that needs an access cut-out

List brand, model, finish, and key specs for major fixtures and valves.

Rough-In Labor; Final Set Labor

Two-phase job: rough-in now, final set later

Two visits and tasks are billed in their own lines and dates.

Warranty: No Charge; Diagnostic Only

Shows you did the visit but removed the charge under warranty.

Free Online Invoice

No sign-in. Save as PDF.

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Common charges and shop fees for plumbers

Itemize labor, parts, diagnostics, permits, disposal, and camera scope with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Trip & Diagnostic Fee

Item

First visit or troubleshooting

Qty × call-out rate. Covers travel and initial assessment; apply once per job for clarity.

Leak Repair Labor

Time

Leak found and repaired

Hours × hourly rate. Track active repair time; note location and parts replaced for records.

Fixture Install Labor

Time

New toilet, faucet, or sink

Hours × hourly rate. Covers removal, install, and testing; list any parts on separate lines.

Drain Cleaning / Snaking

Time

Clog or slow drain

Hours × hourly rate. Includes set-up and clear-out; document access points used.

Water Heater Replacement Labor

Time

Tank or tankless swap

Hours × hourly rate. Includes disconnect, set, reconnect, and commissioning; materials billed separately.

Water Heater Unit

Item

Taxable

New heater supplied

Qty × unit cost. Pass manufacturer model and serial in notes for warranty.

Pipe & Fittings Materials

Item

Taxable

Pipe, valves, fittings supplied

Cost × (1 + markup%). Keep labor separate; list major components for transparency.

Haul-Away & Disposal

Item

Old heater, toilet, debris

Qty × disposal rate. Covers removal and recycling/fees; photograph haul-away when required.

Permit Processing

Item

Work requiring a permit

Pass-through as billed. Attach permit number; include inspection date if scheduled.

After-Hours/Emergency Surcharge

Item

Nights, weekends, holidays

Qty × after-hours rate. Add only when work occurs outside standard hours; explain window covered.

Save and reuse your plumbing rates and fees

Create a free account and save labor rates, part prices, permits, and disposal fees once, so nothing gets retyped.

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Common Plumber Invoicing Mistakes

These slip-ups slow payment and trigger pushback, but simple tweaks prevent most of it.

Mistake

How to fix it

Bundling parts and labor into one number hides value and sparks price disputes.

Split materials and labor on separate lines with quantities and units so clients see what they paid for.

Leaving off permit or inspection numbers makes the job look non-compliant and delays payment.

Add required IDs every time and attach the approval, and if not required write “N/A” so reviewers don’t guess.

Record the deposit as a prior payment and subtract it from the total so the balance due is obvious.

List brand, model, finish, and key specs for major fixtures and valves.

Adding trip or disposal fees after the work breaks trust and invites chargebacks.

Disclose these fees in the estimate and on the invoice summary before work starts and get sign-off.

Skipping change-order approvals when the scope grows leads to unpaid extras.

Pause work, write a short change description with price and timeline, get written approval, then proceed.

Plumbers Invoice FAQs

Real plumbing billing help for emergencies, permits, parts markup, and progress draws. Use the plumbers Invoice Template to nail line items, terms, and get paid faster with clear answers.

How should a plumber bill for emergency after-hours calls?

Set a higher hourly rate and a call-out minimum. Example line item: Emergency call-out, 2 hrs @ $180/hr = $360.

What’s the right way to show trip fees and a first-hour minimum?

List the trip fee and the minimum as separate lines so no one argues the math. Example line items: Trip fee = $45; First hour labor = $150.

How do I handle parts markup on faucets, valves, and pipe?

State your markup percent in your terms and show parts as separate lines. Example line items: 3/4" ball valve, cost $28, 35% markup = $37.80; Copper fittings = $22.

Do I charge for diagnostics like leak detection or camera inspection?

Yes. Price the test even if no repair is approved. Example line item: Slab leak detection, flat rate = $195; Or Sewer camera inspection = $129.

How should permits and inspection re-trips appear?

Break out permit fees and any failed-inspection return visits. Rules vary—check local rules. Example line items: City permit reimbursed at cost = $96; Re-trip for inspection, 1 hr @ $120/hr = $120.

For water heater installs, what line items should I include?

Show equipment, labor, disposal, and code upgrades. Example line items: 50-gal gas heater = $1,050; Labor, 3 hrs @ $140/hr = $420; Haul away old unit = $45; Expansion tank = $85.

How do I price drain cleaning when the clog returns?

Spell out a return-window policy and tiered pricing for main vs branch lines. Example line items: Branch line snake, flat = $175; Return within 14 days, no charge; Main line hydro jet = $425.

How do I bill change orders when drywall or concrete cutting gets added?

Open a new section for added scope with labor, materials, and patch policy. Example line items: Concrete sawcut, 12 ft @ $18/ft = $216; Trenching, 4 hrs @ $135/hr = $540.