Download Free Concrete Contractor Invoice Templates

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Custom Concrete Contractor Invoice Template

Best for:

Logo, PO and pour schedule fields.

Editable Concrete Contractor Invoice Template

Best for:

Edit mix, rates, saw cuts, change orders.

Printable Concrete Contractor Invoice Template

Best for:

Totals, cure note, signatures.

Free Concrete Contractor Invoice Template

Best for:

Yardage, forms, finish, pump fees.

How to Invoice as a Concrete Contractor

Keep it simple, document the pour, and show the math so clients pay fast.

Free Online Invoice Generator

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In 5 Steps:

Confirm the scope and schedule with the client, including slab size, thickness, finish, and who handles prep.
If required, issue a deposit invoice for mobilization and materials before ordering or booking.
After the milestone or pour, pull delivery tickets, time sheets, equipment logs, and approved change orders.
Build the invoice with separate lines for labor, materials by mix and yards, equipment, permits, and surcharges, and attach proof.
Apply the deposit, set payment terms and due date, add payment options, and send.

Free Online Invoice Generator

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What to Include in a Concrete Contractor Invoice

These are the must-have fields for clear, compliant invoices.

Your business name, address, phone, and email
Contractor license # and insurance certificate reference
Client billing name, email, and phone
Jobsite address and project reference
Invoice number, issue date, and due date
Purchase order or work order #, if provided
Scope summary with slab area, thickness, and finish type
Permit/inspection # and any test or compaction report ID (check local rules)
Mix design/PSI, supplier delivery ticket #s, and total cubic yards
Payment terms, deposit received, balance due, tax applied (check local rules), and warranty period

Billing Scenarios for Concrete Contractors

How to label charges so every invoice makes sense the moment your clients see it.

Pump Truck Rental; Small-Load Surcharge

Small slab requiring a pump

Pump and minimum-load fees are supplier or equipment costs, not crew labor.

Demolition & Haul-Off; New Slab - Materials & Labor

Driveway replacement with demo and haul-off

Separating removal from new work makes scope and permit closeout clear.

Cold-Weather Protection; Heating/Blankets Rental

Cold-weather pour below recommended temps

Extra materials and gear keep the concrete curing correctly in low temps.

Stamping Labor; Color Hardener/Release Agent

Decorative stamped patio with color

Confirm what is taxable for your trade, then apply tax only to the correct items and state the rate clearly.

After-Hours Premium; Lighting/Generator Rental

Night or weekend pour to avoid traffic

Off-hour work changes crew rates and needs temporary power and lighting.

Subgrade Repair - Labor; Base Gravel & Compaction

Stabilizing the base is required to meet spec and prevent settlement.

Free Online Invoice

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Standard charges and materials for concrete contractors

Itemize yardage, pump fees, finish type, rebar or mesh, saw cuts, joints, curing, and permits with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Site visit & layout

Time

First measure and stake

Hours × hourly rate. Verify dimensions and elevations to lock scope before digging.

Excavation & subgrade prep

Time

Cut, grade, compact

Hours × hourly rate. Excavate, grade, and compact to spec for a stable base.

Forming & stripping

Time

Build forms to spec

Hours × hourly rate. Build, brace, and later strip forms with safe cleanup.

Rebar & tie wire

Item

Taxable

Add reinforcement

Qty × unit cost. Supply bars and ties per plan. Materials stay in the work.

Ready-mix concrete supply

Item

Taxable

Order the pour

Qty × unit cost. Deliver mix per spec and additives as required. Materials remain in place.

Placement & finish labor

Time

Place and finish

Hours × hourly rate. Place, screed, float, edge, broom or trowel to finish specified.

Concrete pump truck

Item

Reach pour area

Pass-through as billed. Coordinate pump to improve access and pace.

Haul-off & disposal

Item

Remove spoils/debris

Cost × fees as billed. Dispose at approved facility and retain receipts.

After-hours pour premium

Item

Beat heat or traffic

Qty × premium rate. Use for night or early pours to meet conditions.

Permit & inspection coordination

Item

Handle approvals

Hours × admin rate or pass-through fees. Pull permits and schedule inspections to stay compliant.

Save and reuse your concrete rates and materials

Create a free account and save yardage pricing, pump fees, and rebar costs once, so nothing gets retyped.

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Common Concrete Contractor Invoicing Mistakes

Real jobs get messy; these fixes keep your paperwork clean and prevent disputes.

Mistake

How to fix it

Bundling materials, labor, and equipment in one lump hides quantities and sparks disputes.

Break out each component with units and rates so the math is obvious and traceable.

Leaving out permit or inspection identifiers delays sign-off and payment.

Show permit/inspection numbers and test references on the document; if unsure, check local rules.

Record deposits as payments on account and show the credit on the final invoice so totals reconcile.

Confirm what is taxable for your trade, then apply tax only to the correct items and state the rate clearly.

Not attaching supplier delivery tickets leaves yardage and mix unverified.

Attach or reference all ticket numbers and keep copies with the invoice as proof of quantity and mix.

Writing a vague scope with no thickness, PSI, or finish leads to change disputes.

State the area, thickness, finish, and mix design on the invoice and link to any approved change order.

Concrete Contractors Invoice FAQs

Line-by-line help for concrete bids and billing: pours, rebar, pump time, short-loads, retainage, and permit fees. Concrete Contractors Invoice Template tips, clear answers.

How do you price a driveway pour?

Price by square foot or cubic yard, then add prep and finish. Example: Ready-mix 3500 PSI, 12 yd³ @ $145 per yd³, $1,740; Base prep, 1,000 sq ft @ $0.75, $750; Rebar #4, 500 ft @ $0.80, $400.

What belongs on a change order when the homeowner upsizes the slab?

List the scope change, added materials, extra labor, and any equipment time. Example: Thickness increase 4 in to 5 in, add 3 yd³ @ $145, $435; Extra finish crew, 4 hr @ $65, $260; Pump time, 1 hr @ $175, $175.

Can I charge standby time if the inspector or ready-mix truck is late?

Yes, note the reason and the rate. Example: Pump standby, 1.5 hr @ $145 per hr, $217.50; Finish crew standby, 1 hr @ $60 per hr, $60.

How do I pass through short-load or weekend delivery fees from the plant?

Add the supplier fee as a separate line and note any markup policy. Example: Short-load fee, 3 yd³ delivery, $150; Saturday plant surcharge, flat, $75.

How should progress billing look on a foundation job?

Bill by milestones with clear percentages and allow for retainage if required. Example: Mobilization, 10%, $1,200; Forms and rebar set, 30%, $3,600; Pour and finish, 40%, $4,800; Strip, saw cuts, cleanup, 20%, $2,400; Retainage, 10%, -$1,200.

Which finish upgrades should get their own lines?

Anything beyond standard broom should be separate. Example: Integral color, 12 yd³ @ $22 per yd³, $264; Stamped pattern, 800 sq ft @ $4, $3,200; Sealer, 10 gal @ $28, $280.

How do I handle weather delays and a re-mobilization?

Record lost time, materials to protect the pour, and the return trip. Example: Re-mobilization, crew and pump, $450; Blankets, 12 @ $12, $144; Accelerator admixture, 8 yd³ @ $9 per yd³, $72.

Do I add permits and inspection fees or roll them into pricing?

List them separately so owners and GCs see the actual costs. Rules vary, check local rules. Example: City concrete permit, flat, $95; Special inspection, 2 hr @ $110, $220.