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Consignment Shop Invoice Template

Free invoice templates for Consignment Shops built for consigned items, commission rates, and taxes. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: consignment shop invoice, consignment shop bill, or resale invoice.
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Download Free Consignment Shop Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Consignment Shop Invoice Template

Best for:
Logo, consignor ID, settlement fields.

Editable Consignment Shop Invoice Template

Best for:
Edit rates, fees, markdowns.

Printable Consignment Shop Invoice Template

Best for:
Totals, terms, signatures, dates.

Free Consignment Shop Invoice Template

Best for:
Item, consignor, split, SKU, payout.

How to Invoice as a Consignment Shop

Turn sales into clear payouts with a simple intake to settlement flow.
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In 5 Steps:
  1. Intake the items and terms, assign SKUs, set commission and the settlement period.
  2. Collect any intake fee or deposit and note how it will be applied later.
  3. Track each sale by SKU with sale date, buyer tax, and payment method.
  4. At settlement, total sales, subtract commission and approved fees, and apply any deposit.
  5. Create the statement, show net payout, list unsold or returned items, and send payment.
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What to Include in a Consignment Shop Invoice

These are the must-have fields for clear, compliant invoices.
These are the must-have fields for clear, compliant invoices.
  • Invoice/Settlement Statement #
  • Issue date
  • Consignment agreement # and settlement period
  • Shop legal name, address, contact
  • Shop tax ID
  • Consignor name and contact
  • Itemized SKUs with descriptions and condition grades
  • Commission rate / split
  • Sales tax treatment note (check local rules)
  • Payout summary and payment method

Billing Scenarios for Consignment Shops

How to label charges so every invoice makes sense the moment your clients see it.

1.
Sale price; Commission
Single item sold during the period
Shows the sale and the shop's share so the payout is obvious.
2.
Marketplace fee; Payment processing fee
Online marketplace order with platform fee
Separates third-party costs from your commission to avoid confusion.
3.
Authentication fee; Intake fee
Luxury item requiring authentication
Explains extra handling needed before sale so the charge feels fair.
4.
Cleaning fee; Repair fee
Item cleaned or repaired before listing
Place the rate near the top and keep any tiering or caps clear and simple.
5.
Return; Restocking fee
Customer return within policy
Reverses the sale and shows the cost of processing the return.
6.
Storage fee; Handling fee
Covers space and labor used when items sit past the agreed date.
Covers space and labor used when items sit past the agreed date.
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Commission rates and payouts for consignment shops

List consigned items, commission rates, payouts, and taxes with professional invoice line items.

Charge or Service
Unit
Taxable
When to use
How to show it
Consignment intake & tagging
Time
When an item is accepted
Hours × hourly rate; includes inspection, barcoding, and contract entry to keep records tight.
Listing/processing fee (per item)
Item
For each item you list
Qty × unit rate; covers listing setup and category data so items publish cleanly.
Photography & editing
Time
When pro photos are needed
Hours × hourly rate; shoot on neutral backdrop and retouch lightly to lift sell-through.
Authentication service
Item
For designer or collectible
Qty × unit rate; document brand cues and attach certificate or log reference for trust.
Cleaning/steaming
Item
Prep garments or gear
Qty × unit rate; light stain lifts and steaming before shoot reduce returns.
Minor repairs/alterations
Time
Fix buttons, hems, zips
Hours × hourly rate + materials at cost; get pre-approval on scope to avoid disputes.
Packing materials
Item
Taxable
Ship or bag sold items
Units × cost × (1 + markup%); boxes, tissue, tape itemized as supplies kept by the customer.
Local pickup service
Time
Schedule a home pickup
Hours × hourly rate + mileage as itemized; includes loading and handling paperwork.
Storage after term
Item
When consignment term ends
Units × daily rate; charge per item per day after the grace period with clear cutoff dates.
No-sale return handling
Item
Return unsold consignments
Qty × unit rate; covers pulling, packaging, and check-out with consignor for clean closeout.
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Create a free account and save commission rates, item prices, and payout rules once, so nothing gets retyped.
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Common Consignment Shop Invoicing Mistakes

Payouts stall and trust slips when invoices are unclear. Use these fixes to keep statements clean and disputes rare.

Mistake
How to fix it
Mixing sales and fees into one line hides what happened and stalls payouts.
Use separate lines for sales, commission, and each fee. Make totals easy to scan.
Leaving out the settlement period creates disputes over what is included.
Always show the start and end dates on the document and match them to the agreement.
Include the agreement number on every statement and keep it consistent across systems.
Include the agreement number on every statement and keep it consistent across systems.
Place the rate near the top and keep any tiering or caps clear and simple.
Place the rate near the top and keep any tiering or caps clear and simple.
Ignoring sales tax treatment confuses consignors about net versus gross.
State who collects and remits tax and how it affects payouts. Add a short note to check local rules.
Forgetting to apply deposits or prepaid fees skews the final payout.
Track deposits at intake and apply them at settlement with a visible running balance.

Consignment Shops Invoice FAQs

Real-world consignment billing for intake fees, commission splits, markdowns, marketplace deductions, and payouts for resale shops and boutiques. Concrete line items, terms, and clear answers.

How should I show the commission split on the invoice?

List the sale price, your commission percentage, and the consignor payout. Example: “Vintage coat: Sold $100; Store commission 40%: $40; Consignor payout: $60.”

What do I bill for item intake, cleaning, or authentication?

Use a service line with a short note. Example: “Intake & tagging: $3 per item x 10 = $30; Cleaning/pressing: $8; Luxury bag authentication: $15.”

How do markdown schedules affect the consignor payout?

Show the final sale price after markdown, then apply the split. Example: “Markdown cycle 2 price: $60; Commission 50%: $30; Consignor payout: $30.”

Do I charge sales tax on the commission or on the whole sale?

Most states tax the retail sale to the buyer, not the split to the consignor. On your seller record, show “Sales tax on $100: $9,” then “Commission 40%: $40.” Rules vary—check local rules.

How do I handle credit card fees on consigned sales?

If your policy deducts processing, show it as an expense before the split. Example: “Card fee 3% of $100: $3; Net sale: $97; Commission 40%: $38.80; Consignor payout: $58.20.”

What if the consignor picks up items early?

Charge an early-withdrawal or restocking fee if stated in your contract. Example: “Early pickup fee: $5 per item x 4 = $20” added to the consignor’s account.

How should I bill lost or damaged items?

Follow your policy: payout based on agreed valuation or charge a fee if negligence is excluded. Example: “Damage allowance at 60% of tag: $36 on tagged $60.” Rules vary—check local rules.

Can I deduct online marketplace fees from payouts?

Yes if disclosed. Show the platform fee as an expense: “Marketplace fee 12% of $80: $9.60; Shipping label: $7.95; Net before split: $62.45.”

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