Delivery Invoice Template

Free invoice templates for delivery services built for delivery fees, mileage charges, and tolls. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: delivery invoice, delivery bill, or package delivery invoice.

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Download Free Delivery Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Delivery Invoice Template

Best for:

Logo, account and route ID fields.

Editable Delivery Invoice Template

Best for:

Edit zones, rush, wait time, extras.

Printable Delivery Invoice Template

Best for:

Totals, POD ref, signatures, dates.

Free Delivery Invoice Template

Best for:

Stops, weight, distance, service type.

How to Invoice as a Delivery Driver

Turn finished runs into clean, payable invoices that cover the route, reimbursables, and the deposit.

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In 5 Steps:

Confirm the run details and rate type, and note the client PO and any deposit terms.
Track pickups, drop offs, times, mileage, wait time, and proof of delivery.
Build charges from your rate, adding rush or timing premiums when they apply.
Add reimbursables like tolls, parking, or ferry fees, then apply tax where required (check local rules).
Send a deposit invoice if needed, then issue the final invoice, apply the deposit, and set payment terms.

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What to Include in a Delivery Driver Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, and contact info
Client name and billing address
Invoice number
Invoice date
Due date and payment terms
PO or order reference number
Pickup and drop off details (addresses and times)
Proof of delivery reference or attachment
Compliance and tax IDs (DOT or MC or local license; check local rules)
Payment instructions and remittance details

Billing Scenarios for Delivery Drivers

How to label charges so every invoice makes sense the moment your clients see it.

Base rate; Per mile charge

Standard point to point run

Shows the core service and the distance so the total makes sense.

Rush fee; Priority dispatch

Rush or priority delivery

Flags expedited handling so it is not confused with your normal rate.

After hours surcharge; Weekend or holiday surcharge

After hours, weekend, or holiday

Marks premium timing separate from the service itself.

Additional stop; Route planning

Multi stop route on one ticket

Write plain descriptions that a non driver can read in one pass. Keep internal codes off the client copy.

Wait time; On site delay

Wait time at pickup or drop

Separates time lost on site from the transport charge.

Reattempt fee; Return trip

Explains extra miles and handling caused by an unsuccessful handoff.

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What delivery services usually bill for

Price delivery fees, mileage, wait time, tolls, and rush charges with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Standard local delivery

Item

Single pickup to one drop

Base trip + (miles × rate). Confirm pickup, drop, and delivery window.

Rush/priority delivery

Item

Need it delivered fast

Priority fee × rate. Flag as expedited and share ETA expectations.

Extra stop (multi-drop)

Item

Add a second or more stop

Stops × rate. Add full addresses in route order for clarity.

Attempted delivery/return trip

Item

No access or bad address

Per attempt × rate. Document reason and time; reschedule as needed.

Wait time

Time

Loading or access delays

Minutes × hourly rate/60. Note any grace period; track start and stop times.

Stairs/inside delivery

Item

Carry beyond curbside

Flights or rooms × rate. Confirm site access and responsibility before moving.

Oversize/overweight handling

Item

Bulky or heavy pieces

Pieces × handling rate. Use proper help or gear; record size and weight.

Liftgate service

Item

No dock or forklift on site

Uses × rate. Required for heavy pallets; verify truck is equipped.

Packaging materials

Item

Taxable

Need boxes or padding supplied

Cost × (1 + markup%). List box, padding, or cold packs kept by customer.

Tolls and parking pass-through

Item

Road/bridge/parking fees

Pass-through as billed. Attach receipts and note locations on the route.

Save and reuse your delivery rates and fees

Create a free account and save delivery fees, per mile rates, wait time, and rush charges once, so nothing gets retyped.

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Common Delivery Invoicing Mistakes

Real work gets messy, but these simple fixes keep invoices clear and prevent disputes.

Mistake

How to fix it

Not attaching proof of delivery slows approvals and puts payment at risk.

Attach a clear proof of delivery photo or signed slip and reference the POD number on the invoice.

Bundling reimbursables into the rate hides costs and erodes trust.

List tolls, parking, and ferry fees as reimbursables and keep receipts. State the policy briefly on every invoice.

Set deposit amount and due date up front and note it on the estimate and invoice. Show the applied deposit on the final invoice.

Write plain descriptions that a non driver can read in one pass. Keep internal codes off the client copy.

Leaving out compliance identifiers stalls onboarding and payouts.

Add required IDs such as DOT, MC, or local license plus your tax ID in the header. If unsure, check local rules.

Forgetting to spell out late fees and payment methods invites slow pay.

Set a due date, late fee policy, accepted methods, and exact remittance details on every invoice.

Delivery Invoice FAQs

Line items for routes, fuel, liftgate, stairs, wait time, redelivery, tolls, proof of delivery, and COIs. Faster paydays with clear answers.

How should I price multi-stop routes for small parcels?

Bill a base pickup fee, then per stop or per mile. Add a drop minimum. Example line: Route base $35, 7 stops x $6 = $42.

What belongs on a fuel surcharge line?

Tie it to a public index and list the percent. Show the math. Example line: Fuel surcharge 9% of $180 line haul = $16.20.

Do I bill wait time and detention at warehouses?

Yes, after a grace period. State the clock start and the 15-minute increment rate. Example line: Detention 35 min @ $22 per 15 min = $51.

How do I charge for failed delivery or redelivery?

Add an attempted stop fee plus miles back, then a redelivery charge. Note the reason. Example line: Attempted delivery customer closed $25, return miles 14 @ $1.10 = $15.40.

What’s the right way to show proof of delivery on the invoice?

Reference the POD number, time stamp, and signer name. Link the image or keep it on file. Example line: POD #84731 2025-06-12 3:42 PM signed “R. Patel.”

How do I bill white-glove or inside delivery with stairs?

Use a two-person crew rate plus a stair or elevator fee and packaging removal. Couriers can add assembly minutes. Example line: Two-person crew 45 min @ $2.10/min = $94.50, stairs 3 flights $30, debris removal $15.

Can I charge for tolls, parking, and limited-access sites?

Yes. Pass-through actuals with receipts and add a limited-access surcharge for schools, job sites, or ports. Example line: Tolls $11.60, limited-access site $18, parking $7.

How do I handle refrigerated or perishable shipments pricing?

Add a reefer or cold-chain fee and temperature monitoring. Logistics providers can bill pre-cool time. Example line: Refrigerated service $35, temp logging $8, pre-cool 20 min @ $1.50/min = $30.