How do I handle accessorial charges on an invoice?
Always list them as their own line items. Fuel surcharges, detention, layovers, or lumper fees should stand alone with notes. That transparency avoids disputes and ensures you actually get paid for the extras.
What’s the best way to invoice brokers or 3PLs?
Keep it reference-heavy. Always include the load number, Bill of Lading, and carrier info. Brokers and 3PLs often match invoices against those fields. Templates with space for all three make payments faster.
Do I need a Bill of Lading number on my invoice?
Yes. It links the invoice to the freight and proves delivery. Most brokers won’t pay without it.
When should I use a template vs a generator?
Templates are fine for one-off deliveries. If you invoice every week, a generator is faster, cleaner, and less error-prone.
How should payment terms be set for transport work?
Most carriers run net 30. If you want quicker pay, state it upfront. Always show due date, accepted methods, and late fees.
Can I include detention or layover fees?
Yes. Add them with the date and reason. Clear details prevent arguments.
