Freight Broker Invoice Template

Free invoice templates for freight brokers built for line haul charges, fuel surcharges, and accessorial charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: freight broker invoice, freight broker bill, or LTL broker invoice.

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Download Free Freight Broker Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Freight Broker Invoice Template

Best for:

Logo, MC, SCAC, PRO and PO fields.

Editable Freight Broker Invoice Template

Best for:

Edit fuel, detention, TONU, extras.

Printable Freight Broker Invoice Template

Best for:

Totals, BOL ref, signatures, dates.

Free Freight Broker Invoice Template

Best for:

Load, carrier, rate, lane, and terms.

How to Invoice as a Freight Broker

Move from approved rate to paid invoice in five clear steps.

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In 5 Steps:

Confirm load details and pricing with the customer and get written approval.
Collect a deposit if required and note the amount on the job.
Dispatch and complete the load, then collect POD, BOL, and any receipts.
Build the invoice from the rate confirmation, add approved accessorials, and apply the deposit as a credit.
Send the invoice with backup docs, set payment terms, and follow up until paid.

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What to Include in a Freight Broker Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number and issue date
Broker legal name, address, and contact
Broker MC # and USDOT # (if applicable)
Surety bond or trust reference (BMC-84/85)
Shipper/bill-to company and address
Consignee name and delivery address
Load and customer references (Load #, PO #, BOL #, PRO #)
Pickup and delivery dates and time windows
Commodity description with pieces, weight, and NMFC class (if LTL)
Payment terms, remit-to details, and tax field (check local rules)

Billing Scenarios for Freight Brokers

How to label charges so every invoice makes sense the moment your clients see it.

Linehaul; Fuel Surcharge

Full truckload with fuel charge

Shows the base move and the indexed fuel add-on.

Liftgate Service; Residential Delivery

LTL delivery needing a liftgate at a home

Covers extra equipment and home access.

TONU; Dry Run

Truck ordered then canceled after arrival

Recovers costs when a truck is used but the load does not move.

Detention (per hour); Layover

Wait time beyond the free period

Copy the customer's PO, load, BOL, or PRO exactly as given.

Reconsignment; Redelivery

Address change after pickup

Covers new routing and the second delivery attempt.

Hazmat Handling; Paperwork Fee

Includes safety handling and required documentation work.

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What freight brokers usually bill for

List carrier costs, broker fees, accessorials, detention, and BOL references with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Linehaul freight charge

Item

Line moved as booked

Qty × contracted rate. Mirror the signed rate confirmation to keep the paper trail tight.

Fuel surcharge

Item

Fuel escalator applies

Qty × surcharge rate. Use the same index basis noted on the rate con for clean audits.

Dock detention time

Time

Driver held at dock

Hours × hourly rate. Start and stop times must match in/out stamps or ELD screenshots.

Layover day

Time

Driver waits overnight

Days × daily rate. Note cause and date; attach carrier invoice for transparency.

TONU (truck ordered not used)

Item

Truck canceled after dispatch

1 × flat rate. Include pickup date and cancellation time so approvals are quick.

Lumper service

Item

Unloaders required by facility

Pass-through as billed. Attach lumper receipt and record facility name for proof.

Redelivery

Item

Second delivery attempt

1 × redelivery fee. List failed attempt date/time and new appointment to avoid disputes.

Reconsignment/reroute

Item

Address change after pickup

1 × reroute fee. Note old vs. new destination and any mileage or carrier adders.

Liftgate service

Item

No dock at site

1 × accessorial fee. Capture shipper/consignee request in writing before dispatch.

Pallets purchased for load

Item

Taxable

New pallets needed

Qty × unit cost. Pass-through with receipt; note size and count kept by consignee.

Save and reuse your broker fees and accessorials

Create a free account and save carrier costs, broker fees, detention, and accessorials once, so nothing gets retyped.

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Common Freight Broker Invoicing Mistakes

Invoices fall apart when details are missing or vague. Use these fixes to keep cash moving and disputes low.

Mistake

How to fix it

Leaving off your broker MC number leads to AP holds and slow payment.

Put your legal name and MC number in the header every time. Add your USDOT if applicable.

Not attaching proof documents triggers deductions and back and forth.

Attach the signed POD and BOL plus receipts or emails that show approvals for extras.

State flat amount or per mile and name the mileage source.

Copy the customer's PO, load, BOL, or PRO exactly as given.

Charging tax wrong on freight creates disputes.

Check local rules. Show what is taxed and why.

Not showing a deposit credit makes the balance look inflated.

List the deposit as a credit and display the remaining amount due.

Freight Brokers Invoice FAQs

Get paid fast on loads, accessorials, FSC, TONU, drayage, and split bills. Line items, approvals, markup, and terms for U.S. brokers, clear answers.

How do I bill detention and layover?

List both with times and rates. Rules vary: check local rules and your shipper contract. Example: “Detention: 3 hours @ $75/hr = $225” and “Layover: 1 day flat = $300.”

What accessorials should I itemize for LTL vs FTL?

Call out liftgate, residential, limited access, inside delivery, and appointment fees. For FTL, add stop-off and driver assist. Example: “Liftgate: $85,” “Residential Delivery: $45,” “Stop 2: $75.”

How do I charge a fuel surcharge?

Use a posted index or a per-mile FSC from your rate confirmation. Show the math. Example: “Fuel Surcharge: 14% of $1,200 linehaul = $168.”

How should I handle lumper fees and proof?

Require a receipt or BOL note before billing the shipper. Pass through at cost or add your agreed markup. Example: “Lumper (receipt #44721): $180 + 10% admin = $198.”

Can I bill TONU and what proof do I need?

Yes, if the carrier was dispatched and the load fell through. Attach timestamps or facility cancelation. Example: “TONU: Flat $250.”

How do I structure a multi-stop load with split billing?

Break out linehaul by leg, then list stop fees per location. If two shippers share, show each share. Example: “Leg 1 Linehaul: $600,” “Stop Fee—Chicago: $50,” “Shipper A Share: 60%.”

What terms should I include for blind shipments or reconsignment?

Note the approved party, masked details, and any reconsign fee. Get written approval before the change. Example: “Reconsignment: $125 + extra 40 miles @ $2.25/mi = $90.”

How do I show drayage, chassis, demurrage, and per diem on port moves?

List each fee separately with dates. Port rules vary—check terminal rules. Example: “Drayage: $450,” “Chassis: $35/day x 3 = $105,” “Demurrage: 2 days @ $175 = $350,” “Per Diem: 1 day = $150.”