Download Free Warehousing Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Warehousing Invoice Template

Best for:

Logo, lot, bin and account fields.

Printable Warehousing Invoice Template

Best for:

Totals, inbound or outbound, signatures.

Editable Warehousing Invoice Template

Best for:

Edit rates, picks, shrink, count fees.

Free Warehousing Invoice Template

Best for:

Storage, pallets, skids, handling, dates.

How to Invoice for Warehousing

A simple flow that turns warehouse activity into a clean, payable invoice.

Free Online Invoice Generator

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In 5 Steps:

Confirm scope and rates with the client, including storage units, handling, minimums, and payment terms.
Log inbound and outbound activity with dates, counts, approvals, and who requested the work.
Build the invoice from your WMS or template, grouping storage, handling, and extras by unit and date range.
Add any required deposit or first-month prepayment and show it clearly on the invoice.
Apply the deposit to the balance, attach inventory and proof of work, send, and offer card or ACH.

Free Online Invoice Generator

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What to Include in a Warehousing Invoice

These are the must-have fields for clear, compliant warehousing invoices.

Warehouse business name, address, and contact
Client name and billing address
Invoice number and issue date
Service period: storage start and end dates
Warehouse location ID or address
Client reference: PO/BOL/ASN
Inventory reference: SKU/lot/serial or attachment ID
Rate schedule or agreement ID
Deposit or prepayment noted and remaining balance
Payment terms, due date, and late fees
Compliance identifiers: license or bond number, insurance certificate: check local rules
Tax treatment note for services and materials: check local rules

Billing Scenarios for Warehousing Teams

How to label charges so every invoice makes sense the moment your clients see it.

Receiving & Putaway; Inbound Handling

New receipt and putaway

Covers unloading, checking, and shelving incoming goods.

Pallet Storage (per pallet); Storage Days

Monthly pallet storage

Shows how many pallets sat in the warehouse and for how long.

Pick & Pack; Carton Fee

Order pick and pack

Separates pick labor from packing supplies for each order.

Cross-Dock Transfer; Outbound Handling

Cross-dock transfer same day

Reference the client’s IDs in the invoice and attach the inventory detail or WMS export for traceability.

Cycle Count Service; Inventory Audit

Inventory cycle count or audit

Bills time spent counting and reconciling stock on request.

After-Hours Access; Expedited Handling

Covers staffing and facility costs to open early or late.

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Storage and handling fees for warehouses

Itemize storage days, pallet moves, handling, pick and pack, and inventory counts with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Pallet storage

Item

Ongoing pallet space reserved

Qty × rate × days. Count standard pallets by week or month and document any oversized or stacked exceptions.

Inbound receiving (per pallet)

Item

Truck unload with BOL

Qty × rate. Verify counts against BOL and note damages before putaway for clean claims.

Outbound handling (per pallet)

Item

Pallets staged and loaded

Qty × rate. Includes pick-from-location and staging; exclude freight charges to keep billing clean.

Each/Case pick

Item

Order requires unit picks

Units × rate. Separate from packing materials; record lot/expiry when applicable for traceability.

Pack-out labor

Time

Build cartons or mailers

Hours × hourly rate. Include inserts/void fill as materials on separate lines to keep tax compliant.

Container devanning

Time

Floor-loaded container unload

Hours × hourly rate. Use a minimum billable block and capture detention time as a separate line if needed.

Cross-dock transfer

Item

Receive and ship same day

Qty × rate. No storage incurred; capture label print or re-palletizing as separate items.

Cycle count audit

Time

Inventory verification needed

Hours × hourly rate. Note variance method and keep adjustments authorized by client contact.

Return processing (RMA)

Time

Customer returns arrive

Hours × hourly rate. Include inspection/sorting in notes; scrap or restock decisions documented by SKU.

Pallet (sold)

Item

Taxable

Customer keeps pallets

Qty × cost × (1 + markup%). List pallet grade/type; pass-through as billed when supplied by carrier.

Save and reuse your warehouse storage and handling

Create a free account and save storage rates, handling fees, and pick and pack charges once, so nothing gets retyped.

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Common Warehousing Invoicing Mistakes

Real headaches, simple fixes that keep invoices clean and prevent disputes.

Mistake

How to fix it

Bundling storage and handling into one line hides what was done and triggers pushback.

Break out services by type and unit so the client can match charges to activity, and keep headings consistent across invoices.

Leaving off the service period makes storage look inflated and causes disputes.

Always show start and end dates for storage and work performed, matched to the counts that generated the charges.

Use one unit per line and show the conversion in notes if you had to translate between pallets, cases, and eaches.

Reference the client’s IDs in the invoice and attach the inventory detail or WMS export for traceability.

Skipping liability limits and insurance notes can create claims you never priced for.

State liability limits, insurance coverage, and exceptions in terms and notes, and attach the governing agreement. Check local rules.

Not stating rate validity, minimums, or accessorial rules leads to surprise invoices and write-offs.

Cite the effective rate table, any minimums, and when extras apply, and include the agreement ID on every invoice.

Warehouse Services Invoice FAQs

Receiving, pick-pack, pallet storage, labeling, returns, minimums, EDI fees, and after-hours charges, structure your Warehouse Services Invoice Template line items, markups, and terms with clear answers.

How do I bill for inbound receiving by pallet and SKU?

Charge per pallet and add a per-SKU or per-case touch if sorting is required. Example: “Inbound receiving: 8 pallets @ $14 = $112; SKU sort: 60 cases @ $0.25 = $15.”

What should be on a warehouse invoice for pick and pack?

Show per-order pick fees plus per-unit pack, materials, and any gift-wrap or inserts. Example: “Pick: 250 orders @ $1.25 = $312.50; Pack: 900 units @ $0.35 = $315; Mailers: 900 @ $0.12 = $108.”

How do I price storage—per pallet, bin, or cubic foot?

Pick one metric and state start/stop dates, plus pro-rates. Example: “Storage: 42 pallet positions, 09/01–09/30 @ $18 = $756; Pro-rated overflow: 6 days @ $18/position = $108.”

How do I invoice for long-term storage and monthly minimums?

Flag inventory aged past your threshold and add the minimum charge if usage falls short. Example: “Long-term storage surcharge: 90+ days, 12 pallets @ $8 = $96; Monthly minimum true-up: $1,000 minimum less $780 usage = $220.”

How should returns processing show on the invoice?

Break out per-return handling and any refurb, reboxing, or disposal. Example: “RMA processing: 120 returns @ $2.00 = $240; Repack: 45 units @ $0.60 = $27; Disposal: 18 units @ $1.50 = $27.”

Can I charge for special projects like kitting, labeling, or FBA prep?

Yes—bill hourly or per-unit and list materials separately. Example: “Kitting project: 7 hrs @ $48 = $336; Labels: 1,000 @ $0.04 = $40; Polybags: 500 @ $0.09 = $45.”

How do after-hours dock appointments, detention, or missed appointments show up?

List each accessorial with date and carrier reference. Example: “After-hours receiving: 09/12 @ $85 flat; Detention: Trailer ABC123, 65 min @ $1.50/min = $97.50; No-show fee: $50.”

What about shrinkage allowance and inventory adjustments?

State the allowed percent and show adjustments with a note from the cycle count. Example: “Shrinkage allowance: 0.5% of average on-hand, credited; Adjustment: SKU X123, -18 units from cycle count #447 = -$72 at $4 cost.”