Download Free Logistics Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Logistics Invoice Template

Best for:

Logo, PO, PRO, BOL and account IDs.

Editable Logistics Invoice Template

Best for:

Edit freight class, accessorials, fees.

Printable Logistics Invoice Template

Best for:

Totals, signatures, ship and delivery.

Free Logistics Invoice Template

Best for:

Mode, lanes, dims, weight, terms.

How to Invoice for Logistics

A simple flow from job done to paid.

Free Online Invoice Generator

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In 5 Steps:

Confirm the signed rate, scope, payer, and who approves extras before the move.
Collect needed approvals and any required deposit, then set planned dates.
Complete the shipment, record miles, hours, and weight, and gather POD and backup.
Create the invoice from the job record, attach backup, and apply the deposit to the balance.
Send with payment options, set follow-ups, and reconcile when paid.

Free Online Invoice Generator

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What to Include in a Logistics Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number and issue date
Your business name, address, contact, and tax ID
Client/consignee name, address, and contact
DOT/MC # and SCAC (or relevant carrier IDs)
Reference numbers: BOL/PRO, PO, shipment ID, container #
Service period and delivery date (or flight/sailing dates)
Payment terms, due date, and accepted methods
Currency and remit-to/bank details
Insurance certificate reference and liability limits
Tax treatment statement and legal notes (check local rules)

Billing Scenarios for Logistics Providers

How to label charges so every invoice makes sense the moment your clients see it.

Linehaul (LTL); Liftgate & Residential Access

LTL shipment with residential delivery and liftgate service

Shows the base transport plus special access so the client sees what each part costs.

Linehaul (FTL); Detention (per hour)

Full truckload where loading ran over the free time

Separates the trip from time-based delays so overtime is clear.

Port Drayage; Chassis Usage (per day)

Container drayage needing a rented chassis

Distinguishes the port move from equipment rental so days and rates are transparent.

Cross-Dock Handling; Last-Mile Delivery

Inbound freight cross-docked, then delivered locally

State the unit for each charge, such as per mile, per hour, per pallet, or per container. Use the same units shown on the rate confirmation.

Air Freight; Fuel & Security Surcharge

International air shipment with fuel and security surcharges

Breaks out base air rate from mandatory carrier surcharges to match the airway bill.

Customs Brokerage; Duties & Taxes (reimbursed)

Separates your service fee from government charges so reimbursement is straightforward.

Free Online Invoice

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Accessorials and billing charges for logistics providers

Itemize freight, fuel, pickup and delivery, warehousing, and accessorials with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Base linehaul

Item

Any linehaul move

Miles × linehaul rate or lane rate. Use GPS or tariff miles for consistency.

Fuel surcharge

Item

Fuel-linked pricing

Miles × fuel index factor. Tie updates to a published index kept on file.

Additional stop fee

Item

Extra pickup or delivery

Stops × stop rate. Add for each extra pickup or drop beyond the first.

Detention time

Time

Driver held at site

Hours × detention rate. Start after free time; capture in/out times on BOL.

Layover fee

Time

Overnight hold required

Days × layover rate. Use when driver must hold overnight due to shipper or receiver.

Liftgate service

Item

Truck needs liftgate

Qty × liftgate rate. Apply when power tail is required at pickup or delivery.

Inside delivery

Item

Carry inside past threshold

Qty × inside rate. Use when driver carries freight beyond the door or to room-of-choice.

Residential delivery surcharge

Item

Home pickup or drop

Qty × residential rate. Add for home addresses; note limited access and smaller equipment.

Hazardous materials handling

Item

Regulated hazmat freight

Qty × hazmat rate. Includes placards and paperwork; ensure driver and vehicle qualifications documented.

New pallet provided

Item

Taxable

Carrier supplies pallet

Units × pallet cost. Pass through when carrier supplies pallet; keep SKU and count on file.

Save and reuse your logistics rates and accessorials

Create a free account and save freight, fuel, pickup and delivery, and accessorial fees once, so nothing gets retyped.

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Common Logistics Invoicing Mistakes

Real headaches that slow payment, with simple fixes that keep cash moving.

Mistake

How to fix it

Leaving off BOL/PRO or PO numbers stalls audits and payment.

Put all reference numbers in the header and on every page. Match them to the rate confirmation and shipping docs.

Omitting required IDs or licenses creates compliance holds.

Show carrier identifiers like DOT/MC and SCAC in the header. Add any special compliance statements as needed and check local rules.

List load, ship, and delivery dates. Attach the POD and any time stamps from pickup and drop.

State the unit for each charge, such as per mile, per hour, per pallet, or per container. Use the same units shown on the rate confirmation.

Not applying a deposit or prepayment shows an overstated balance.

Record the deposit in your system and subtract it on the final invoice as a separate credit. Show the remaining balance due clearly.

Charging the wrong tax on freight-related services leads to rework or penalties.

Confirm what is taxable and whether freight is exempt. Add a short tax note and check local rules.

Logistics Invoice FAQs

Bill linehaul, fuel, accessorials, storage, and customs the right way. Use our Logistics Invoice Template to itemize fees, markup, and terms. Get clear answers.

How should I show a fuel surcharge tied to the DOE index?

List it as a separate percentage of linehaul, updated weekly to the DOE average. Example line: “Fuel Surcharge: 18% of $700 linehaul = $126.00.”

What counts as detention vs layover, and how do I bill it?

Detention applies after free time at shipper or consignee. Layover is overnight delay. Example lines: “Detention: 2 hrs at $85/hr = $170.00” and “Layover: 1 day = $300.00.”

How do I itemize accessorials like liftgate, inside delivery, or residential service?

Put each accessorial on its own line with rate and trigger. Example: “Liftgate Service: flat $65.00,” “Inside Delivery: $45.00,” “Residential Surcharge: $35.00.”

How do I charge dimensional weight for parcel or air?

Calculate billable weight using DIM rules from the carrier. Show actual, dimensional, and billed. Example: “Actual 18 lb, DIM 32 lb, Billed 32 lb at $0.90/lb = $28.80.”

What is the clean way to bill drayage extras like chassis, demurrage, or pre-pull?

Tie each fee to dates and equipment. Example: “Chassis: 3 days at $35/day = $105.00,” “Demurrage: 2 days at $175/day = $350.00,” “Pre-pull: flat $150.00.”

How should a 3PL bill warehousing for receiving, storage, and pick-pack?

Break out receiving, storage per pallet, and pick fees per order or unit. Example: “Receiving: 40 pallets at $3 = $120.00,” “Storage: 40 pallets x 2 weeks at $12 = $960.00,” “Pick/Pack: 120 units at $0.60 = $72.00.”

How do freight forwarders show customs duty and advancement fees?

List government duty and taxes separately from your brokerage and advancement fees. Example: “Duty Advanced on Client’s Behalf: $2,480.00,” “Advancement Fee: 3% of advanced duty = $74.40,” “Entry Filing: $95.00.”

How do I price redelivery or reconsignment after a failed attempt?

Use a flat redelivery rate or mileage-based fee, plus accessorials if new conditions apply. Example: “Redelivery: 22 miles at $3.10/mile = $68.20,” “Appointment Fee: $25.00.”