Dog Trainer Invoice Template

Free invoice templates for Dog Trainers built for session fees, training packages, and travel charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: dog trainer invoice, dog trainer bill, or dog training invoice.

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Download Free Dog Trainer Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Dog Trainer Invoice Template

Best for:

Logo, progress and program fields.

Printable Dog Trainer Invoice Template

Best for:

Plan, consent, signatures, dates.

Editable Dog Trainer Invoice Template

Best for:

Edit packages, add board-and-train, extras.

Free Dog Trainer Invoice Template

Best for:

Session type, goals, behavior notes, rate.

How to Invoice as a Dog Trainer

Keep it simple from booking to paid with clear steps and one tidy bill.

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In 5 Steps:

Confirm the training plan with the client, including session type, length, location, and rate.
Collect a booking deposit and record it as a prepayment on the job.
After each session, log time, location, and any equipment or reports delivered.
Create the invoice with clear lines for services and extras and attach your terms.
Apply the deposit to the balance, add any taxes if required, and send with payment options.

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What to Include in a Dog Trainer Invoice

These are the must have fields for clear, compliant invoices.

Business name, address, and contact info
Client name, address, and contact info
Invoice number and issue date
Trainer license or certification ID if applicable
Business license or registration ID if required
Dog details: name, breed, age, and ID tag or microchip
Service description and session dates
Payment terms and due date
Deposit received and remaining balance
Tax on services and goods, check local rules

Billing Scenarios for Dog Trainers

How to label charges so every invoice makes sense the moment your clients see it.

Initial consult; Behavior assessment

First time behavior assessment

Shows the upfront evaluation that sets the plan.

Private session; In home visit

Private in home session

Separates training time from where it occurs.

Travel fee; Mileage

Travel beyond service radius

Covers time and fuel for out of area trips.

Group class package; Prepaid deposit

Group class package with prepayment

List services and extras separately so clients see what they paid for.

Board and train; Daily care

Board and train program

Breaks out training and boarding care.

Cancellation fee; Short notice

States the charge tied to the policy.

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What dog trainers usually bill for

Itemize session fees, training packages, travel, and add ons with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Private Training Session

Time

One-on-one coaching booked

Qty × hourly rate. Note goals, location, and homework so progress is trackable.

Initial Behavior Assessment

Time

First visit with new dog

Session length × hourly rate. Include history, triggers, safety plan, and recommended pathway.

Group Class Enrollment

Item

Client enrolls in class

Qty × fixed price. List class name, start date, and attendance/cancellation policy.

Day Training Visit

Time

Trainer works dog solo

Hours × hourly rate. Summarize what was trained and send a same-day recap to the owner.

Leash Reactivity Coaching

Time

Leash reactivity program session

Hours × hourly rate. Log triggers, distances, and criteria so desensitization stays consistent.

Puppy Socialization Session

Time

Puppy under 6 months

Hours × hourly rate. Confirm vaccine records and cover handling, novelty, and calm settling skills.

Board-and-Train Package

Item

Tax Varies

Dog staying for program

Package total × milestone %. Boarding and pro training bundled; include intake, dates, and daily care notes.

Travel/Trip Fee

Item

Service beyond base radius

Trips × flat rate. Covers drive time and fuel within stated service area.

Training Equipment (Clicker/Long Line)

Item

Taxable

You supply training gear

Units × cost × (1 + markup%). List brand/model and pass along any manufacturer warranty.

Cancellation/No-Show Fee

Item

Late cancel or missed slot

Qty × fixed fee. Applies inside your stated window; document time and policy reference.

Save and reuse your training rates and packages

Create a free account and save session prices, package rates, and travel fees once, so nothing gets retyped.

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Common Dog Trainer Invoicing Mistakes

Invoicing can slip under pressure. A few simple fixes keep money clean and disputes rare.

Mistake

How to fix it

Using vague service names that hide what happened, which slows approval and payment.

Use plain names that match the plan and include session length and date.

Not recording deposits, which leads to overcharging and disputes.

Show the amount received and the remaining balance, then apply it before sending the final bill.

Include the dog's name and a unique ID like microchip or tag on every invoice.

List services and extras separately so clients see what they paid for.

Not stating payment terms and due date, which delays cash flow.

Add clear terms with a due date and late fee policy, and keep them consistent across invoices.

Charging the wrong tax on services or goods, which risks penalties.

Check local rules, tax services and items as required, and show tax on a separate total.

Dog Trainers Invoice FAQs

Pricing private sessions, board-and-train, travel, gear, taxes, and policies for U.S. trainers. Get the Dog Trainers Invoice Template and faster payouts with clear answers.

How do I bill for a 6-session obedience package vs drop-in sessions?

Use a package line with quantity and per-session rate, plus a note on expiration. Example line item: Obedience package - 6 sessions @ $80 = $480.

What do I charge for travel to the client's home?

Set a flat trip fee or per-mile rate starting from your base. Example line item: Mobile training travel - 18 miles @ $0.75 = $13.50.

Should I add a behavior assessment fee for aggression cases?

Yes. As a canine behaviorist or handler, include a required evaluation before training. Example line item: Initial behavior assessment - 90 minutes @ $150 = $150.

How do group class rosters and per-dog pricing show up on the invoice?

List each dog or use quantity to track seats, then attach attendance dates. Example line item: Puppy group class - 8 spots @ $30 = $240.

What is a fair cancellation and no-show policy?

State a cutoff time and a fee. Example line item: Late cancel fee - 50 percent of session @ $90 = $45.

How do I bill board-and-train with progress payments?

Use a weekly rate with a deposit, then milestone charges. Example line item: Board-and-train week 1 - 7 days @ $140/day = $980.

Do I charge sales tax on training services?

Rules vary—check local rules. If taxable, tax only the taxable parts. Example line item: Sales tax - 6.25 percent on $200 = $12.50.

Can I bill for equipment I supply, like long lines or treat pouches?

Yes. List gear as products with quantity and markup. Example line item: 30 ft long line - 1 @ $22 = $22.