Dry Cleaning and Laundry Invoice Template

Free invoice templates for dry cleaners and laundry services built for itemized garments, stain treatments, and pickup and delivery fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: dry cleaning invoice, dry cleaning bill, or laundry invoice.

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Custom Dry Cleaning and Laundry Invoice Template

Best for:

Logo, barcode, route and locker fields.

Editable Dry Cleaning and Laundry Invoice Template

Best for:

Edit services, rush, delivery, notes.

Printable Dry Cleaning and Laundry Invoice Template

Best for:

Totals, ticket number, signatures.

Free Dry Cleaning and Laundry Invoice Template

Best for:

Items, stains, starch, crease, due date.

How to Invoice for Dry Cleaning and Laundry

Keep a simple flow from drop-off to pickup so customers see what they owe and why.

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In 5 Steps:

Log each order with an item count and chosen services, then confirm turnaround and pricing.
For large or specialty work, take a deposit and issue a claim ticket tied to the order.
Clean, press, and package the items, noting any approved extras like spot treatment.
Total the work by item or weight, add surcharges, pickup or delivery, and tax per rules.
Apply any deposit, show the balance due, and collect payment at pickup or delivery.

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What to Include in a Dry Cleaning and Laundry Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, phone, email
Business license #
Customer name and contact
Invoice number and invoice date
Order tag / claim ticket #
Item count by type
Service type and unit (per item or per pound)
Ready date / pickup date
Care consent for stain/spot treatment and pre-existing damage notes
Subtotal, surcharges, discounts, tax (check local rules), total due, payment terms

Billing Scenarios for Dry Cleaners

How to label charges so every invoice makes sense the moment your clients see it.

Wash-Dry-Fold (x lb); Minimum Order Fee

Wash-dry-fold by weight with a minimum order

You charge by weight and still need to meet the shop minimum.

Rush Service; Express Surcharge

Same-day or rush cleaning

Fast turnaround takes priority labor and machine time.

Spot Treatment; Extra Handling

Stain treatment requested after drop-off approval

Special chemicals and extra steps add cost.

Pickup Fee; Delivery Fee

Pickup and delivery order

Check local rules, set your tax settings, and show taxable and non-taxable amounts clearly.

Specialty Cleaning; Preservation/Packaging

Specialty item cleaning (comforter, drapes, leather, or wedding dress)

Delicate items need special processes and packing.

Button Replacement; Hem Repair

Sewing and adjustments are separate skilled work.

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Garment charges and service fees for dry cleaning and laundry

Itemize garments, stain treatments, and pickup and delivery with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Dry clean garment

Item

Standard dry cleaning per piece

Qty × unit rate. List garment type and care code for traceability.

Launder & press shirt

Item

Button-down shirts needing washing and pressing

Qty × unit rate. Note starch preference and collar style for consistency.

Wash-dry-fold (per lb)

Item

Bulk laundry priced by weight

Weight × rate per lb. Weigh bags on intake and log bag ID.

Stain pre-treatment

Item

Visible stains needing targeted treatment

Qty × add-on rate. Photograph stains and record chemistry used for accountability.

Bedding/comforter cleaning

Item

Quilts, duvets, blankets, or comforters

Qty × unit rate. Record size/fill and inspect seams before processing.

Leather/suede cleaning

Item

Jackets, bags, or skirts in leather/suede

Qty × unit rate. Get written consent on color/texture risks before cleaning.

Hemming & minor repairs

Time

Pants, skirts, seams, buttons, small fixes

Hours × hourly rate. Document measurements and thread/finish choices on ticket.

Pickup & delivery fee

Item

Scheduled or on-demand route service

Qty × fee. Apply once per stop; confirm window and access notes.

Rush service surcharge

Item

Same-day or priority turnaround

Qty × surcharge. Confirm promised ETA on ticket and tag bag as rush.

Reusable laundry bag

Item

Taxable

Selling a branded or mesh customer bag

Qty × cost × (1 + markup%). Provide care tag and replace if defective.

Save and reuse your garment prices and services

Create a free account and save garment prices, treatment fees, and pickup and delivery once, so nothing gets retyped.

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Common Dry Cleaning and Laundry Invoicing Mistakes

Real orders get messy fast. These fixes keep bills simple, legal, and dispute-proof.

Mistake

How to fix it

Leaving off the claim ticket number causes mix-ups and slows pickup.

Put the order tag on the invoice and the bag. Verify they match at pickup.

Blending weight-based and per-item charges into one lump sum hides pricing and triggers disputes.

List weight-based lines and per-item lines separately, then total them.

Inspect at drop-off, note damage and care risks, and get initials before work begins.

Check local rules, set your tax settings, and show taxable and non-taxable amounts clearly.

Failing to record and apply a deposit leaves the customer confused about the balance.

Capture amount, date, and method, and subtract it from the total on the final bill.

Skipping a ready date or pickup window leaves expectations unclear and invites chargebacks.

Set a realistic ready date during intake and update the order if delays occur.

Dry Cleaning & Laundry Invoice FAQs

Price by item or pound, add rush and stain fees, list alterations, delivery minimums, taxes, and liability terms for garment care, clear answers.

How do I bill a mixed order with shirts by item and laundry by pound?

Use two sections. List pressed items per piece, then wash-and-fold by weight. Example: “Men’s Shirt, launder & press: $3.00 ea x 6 = $18.00” and “Wash-and-Fold: 12 lb @ $1.75/lb = $21.00.”

What should a rush order fee look like for same-day service?

Add a dated rush line tied to pickup time. Price as a flat fee or percentage. Example: “Rush Service (in by 9, out by 5): $8.00.”

How do I charge for stain treatment when results aren’t guaranteed?

Show stain work as a service, not an outcome. Add a note that results vary. Example: “Stain Treatment: wine on silk blouse: $6.00 (results not guaranteed).”

Do I add surcharges for silk, beaded, leather, or suede items?

Yes. Specialty fabrics or trims take longer and often need a specialist. Example: “Dress: Silk, hand finish: $18.00” plus “Delicate/Beaded Surcharge: $5.00.”

How should pickup and delivery be priced for residential routes?

Set a minimum order and a trip fee below that minimum. Offer free delivery over a threshold. Example: “Route Delivery: $4.00 (waived on orders over $30).”

Where do I show missing buttons, minor repairs, or alterations?

Put cleaning and tailoring on separate lines so the customer sees both. Example: “Pants: Dry Clean: $7.00” and “Hem: Original finish: $12.00.”

What terms cover lost or damaged garment claims?

State your claim window, liability cap, and reliance on care labels. Rules vary—check local rules. Example: “Claims within 48 hours; liability limited to depreciation schedule; items cleaned per manufacturer label.”

Do I need to charge sales tax or environmental fees?

Many states tax cleaning or laundry differently, and some add solvent or bag fees. Rules vary—check local rules. Example: “Sales Tax: 6.5% = $2.47” and “Environmental Fee: $0.50.”