Fire and Smoke Restoration Invoice Template

Free invoice templates for fire and smoke restoration contractors built for parts and labor, cleaning and deodorizing charges, and equipment rental fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: fire cleanup invoice, fire cleanup bill, or smoke damage invoice.

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Download Free Fire and Smoke Restoration Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Fire and Smoke Restoration Invoice Template

Best for:

Logo, insurer and RO fields.

Editable Fire and Smoke Restoration Invoice Template

Best for:

Edit rates, deodorize, HEPA, rebuild.

Free Fire and Smoke Restoration Invoice Template

Best for:

Scope, contents, materials, equipment.

Printable Fire and Smoke Restoration Invoice Template

Best for:

Totals, claim ref, signatures.

How to Invoice as a Fire and Smoke Restoration Contractor

Capture scope, time, gear, and approvals so payment moves without friction.

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In 5 Steps:

Confirm scope with the client or adjuster and set service dates before work starts.
Track labor hours, equipment days, materials, and disposal loads while you work.
Build the invoice from your rate sheet or estimating platform and attach photos, logs, and authorizations.
Collect the deposit or deductible, show it as a credit, and send the invoice with clear terms.
When payouts arrive, apply the deposit and any insurance payments, note the balance, and issue a paid receipt.

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What to Include in a Fire and Smoke Restoration Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, and contact info
Contractor license # and IICRC certification IDs
Client name and job site address
Invoice number and invoice date
Claim #, carrier, and adjuster contact
Service dates and scope of work summary
Permit/inspection # and any lead or asbestos test IDs
Itemization summary for labor, equipment, materials, and disposal
Payment terms, deposit or deductible noted, and due date
Tax treatment statement for taxable items; check local rules

Billing Scenarios for Fire and Smoke Restoration Contractors

How to label charges so every invoice makes sense the moment your clients see it.

Emergency Response Fee; After-Hours Labor

Middle-of-the-night board-up after a fire

This separates the call-out premium from the time spent on site.

Dehumidifier Daily; Air Scrubber Daily

Drying and air cleaning over several days

Equipment bills by the day until the area is cleared.

Content Pack-Out; Storage Per Week

Packing and storing salvageable contents

This shows handling labor apart from storage time.

Thermal Fogging; Ozone Treatment

Removing smoke odor in a treated area

List start and finish dates for each phase and for the overall job.

Selective Demolition; Reconstruction Labor

Tear-out of damaged drywall followed by rebuild

Demo and rebuild are separate phases with different rates.

Deductible Collected; Credit Applied

This makes the client payment clear and reduces the later balance.

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Standard charges and equipment time for fire and smoke restoration

Itemize labor, deodorizing, pack out, rebuild, equipment by day, photos, and claim numbers with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Emergency board-up & tarping

Time

After a fire is out

Qty × hourly rate. Secure openings to protect property and satisfy insurer photo docs.

Water extraction

Time

Standing water present

Qty × hourly rate. Remove water fast to limit secondary damage and mold risk.

Soot & smoke cleaning

Time

Hard surfaces are soiled

Qty × hourly rate. Clean with HEPA methods per material; document rooms and materials cleaned.

Odor removal – thermal fogging

Item

Persistent smoke odors

Units × unit rate. Fog with approved deodorizer; isolate zones and ventilate per manufacturer.

Contents pack-out & inventory

Time

Items need offsite cleaning

Qty × hourly rate. Pack, label, photo, and log chain of custody for contents.

Air scrubber rental

Item

Odor/particulate control needed

Days × daily rate. Place HEPA units; change filters on schedule and record serials.

Stain-blocking primer

Item

Taxable

Sealing smoke-stained drywall

Units × unit rate. Material only; apply over cleaned, dry surfaces before repaint.

Debris removal & disposal

Item

Fire-damaged material demoed

Weight/volume × unit rate. Include dump tickets; treat as pass-through with documentation.

Moisture/odor monitoring visit

Time

Follow-up readings required

Qty × hourly rate. Log readings, photos, and equipment settings to satisfy adjuster.

After-hours emergency response

Item

Nights, weekends, or holidays

Units × unit rate. Surcharge for mobilizing crew and gear outside standard hours.

Save and reuse your fire restoration rates and fees

Create a free account and save cleaning fees, pack-out costs, and equipment day rates once, so nothing gets retyped.

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Common Fire and Smoke Restoration Invoicing Mistakes

Real jobs move fast and get messy, but your billing does not have to. Use these quick fixes to prevent pushback and speed approvals.

Mistake

How to fix it

Bundling labor, materials, and equipment into one line hides what the client paid for.

Break them into separate lines with short notes so hours, days, and quantities are obvious.

Missing a signed authorization or work order stalls payouts.

Include the document ID in the header and attach the signed copy in your invoice packet.

Use plain labels with a one-line description that matches how a client or adjuster speaks.

List start and finish dates for each phase and for the overall job.

Charging sales tax the wrong way causes overcharge and compliance issues.

Tax only the items required and state any exemptions clearly; check local rules.

Skipping proof-of-work leads to denials because there is no evidence.

Attach dated photos, moisture readings, logs, and reports so each charge has clear support.

Fire & Smoke Restoration Invoice FAQs

Bill board-up, pack-out, HEPA, ozone, deodorizing, daily equipment rates, and insurance supplements with confidence. Line items, markup, and terms, clear answers.

What goes on a smoke damage invoice for a residential job?

Show assessment, containment, HEPA vacuuming, deodorizing, sealant, and final clean. Example: “Containment 200 sq ft; HEPA vac 6 hrs; thermal fog 2,000 sq ft; odor-seal primer 8 gal.”

How do you price pack-out, contents cleaning, and storage?

Break out inventory time, cleaning method, packing materials, and vault storage. Example: “Pack-out 10 labor hrs; contents ultrasonic clean 85 items; bubble wrap 5 rolls; storage 2 vaults x 30 days.”

Do you charge daily rates for air scrubbers, ozone machines, and negative air?

Yes. List daily equipment rate plus filters and fuel if used. Example: “Air scrubber 2 units x 4 days; HEPA filters 2 each; generator fuel 12 gal.”

How do insurance deductibles and supplements show up on the bill?

Show the carrier-approved scope, then apply the deductible as client responsibility. Add supplements as separate lines once approved by the adjuster. Example: “Carrier scope $18,450; deductible -$1,000; approved supplement for attic encapsulation $1,250.”

Do you bill from Xactimate or time-and-materials?

Both are common. A restoration contractor may follow Xactimate for insured work and use T&M for non-covered tasks. Example: “T&M labor 12 hrs @ $85; materials at cost $430 + 15% markup.”

What should the payment schedule look like for a large commercial loss?

Use a mobilization deposit, progress billing tied to milestones, and a final upon clearance. Example: “Mobilization 20%; mid-project 40% at deodorization complete; final 40% after post-remediation verification.”

How are deodorization and sealant priced?

By area and product. List thermal fogging, hydroxyl or ozone, then odor-seal primer by square foot. Example: “Thermal fog 2,500 sq ft; ozone treatment 24 hrs; odor-seal 1,800 sq ft.”

Can I bill for asbestos or lead testing tied to demo?

Yes, when required. List third-party sampling, lab fees, and admin. Rules vary—check local rules. Example: “PLM asbestos test 3 samples; lab fee; admin 10%.”