Download Free Furniture Store Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Furniture Store Invoice Template

Best for:

Logo, warranty, PO and floor tags.

Editable Furniture Store Invoice Template

Best for:

Edit SKUs, fabric, fees, haul-away.

Printable Furniture Store Invoice Template

Best for:

Totals, tax, delivery window, signatures.

Free Furniture Store Invoice Template

Best for:

Items, room, finish, delivery, assembly.

How to Invoice as a Furniture Store

Build the invoice as you build the order so the customer sees what they chose, what they owe, and when it’s due.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Confirm items, finishes, quantities, lead time, and service options, then open the invoice.
Enter merchandise and services, add discounts, and calculate tax per local rules.
Request a deposit if required, record the payment, and show the balance.
Schedule pickup or delivery and update the invoice if availability changes.
On completion, apply the deposit, add any final charges, and collect the remaining balance.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Furniture Store Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number
Invoice date and due date
Store legal name, address, phone, email, and sales tax ID
Customer name and billing/shipping address
Sales order or PO number
Itemized products with SKU/model, description, dimensions, finish/fabric, quantity, unit price, and line totals
Discounts or promotions and merchandise subtotal
Sales tax on taxable items (check local rules)
Deposits received and balance due
Payment terms and accepted methods; return/exchange policy and warranty terms

Billing Scenarios for Furniture Stores

How to label charges so every invoice makes sense the moment your clients see it.

Custom order deposit; Balance due

Custom sofa with special fabric

Clarifies the upfront payment and the amount payable after completion.

Delivery fee; Assembly fee

Store delivery with in-home assembly

Separates logistics and labor so pricing is clear.

White-glove service; Stair carry

Fragile set or upper-floor delivery needing premium handling

Shows surcharges tied to extra time and risk.

Items delivered; Items to ship later

Part of the order ready now, remainder later

Show tax as its own line and note it applies to taxable items; write “check local rules” where rules vary.

Restocking fee; Refund issued

Unopened item returned within policy

Displays the deduction and the money going back.

Damage credit; Return pickup

Documents compensation and the arranged removal.

Free Online Invoice

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Items and delivery fees for furniture stores

List items and prices, delivery, assembly, warranties, and taxes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Sofa/Sectional

Item

Taxable

When selling a sofa

Qty × unit price. Record model, color, and fabric to avoid rework and returns.

Dining Table

Item

Taxable

When selling a dining table

Qty × unit price. Capture finish and size; attach care sheet to reduce callbacks.

Bed Frame

Item

Taxable

When selling a bed frame

Qty × unit price. Note size and hardware included so delivery prep is accurate.

Mattress

Item

Taxable

When selling a mattress

Qty × unit price. Add firmness and brand; document serial for warranty claims.

Haul-Away Old Furniture

Item

When removing old pieces

Pieces × haul-away rate. Confirm disposal guidelines and get customer sign-off before removal.

Delivery - Curbside

Item

When dropping at curb

Per delivery × rate. Schedule window and confirm access; note no inside placement.

White-Glove Delivery & Setup

Item

When delivering and setting up

Per delivery × rate. Includes room-of-choice placement and packaging removal; request COI if required.

Assembly/Installation Labor

Time

When building on site

Hours × hourly rate. Split from parts; photograph final setup for proof of completion.

Fabric Protection Treatment

Item

Tax Varies

When adding stain protection

Sq ft × treatment rate + product cost. One bundled charge; note coverage limits on receipt.

Protection Plan (Extended)

Item

When selling a protection plan

Plan term × plan rate. Provide plan number and terms; collect customer signature for coverage.

Save and reuse your item prices and delivery

Create a free account and save item prices, delivery fees, and warranty add ons once, so nothing gets retyped.

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Common Furniture Store Invoicing Mistakes

Real orders get messy, but small tweaks keep money moving and prevent disputes.

Mistake

How to fix it

Using vague product names without model, dimensions, or finish causes disputes and returns.

List model or collection, dimensions in inches or centimeters, and finish or fabric codes on each line.

Showing one lump sum hides discounts and fees, which erodes trust and blocks approval.

Break out merchandise total, any discounts, and any surcharges, then show a clear subtotal before tax.

Add an estimated ready date and a short note that timelines can shift, and update the document if timing changes.

Show tax as its own line and note it applies to taxable items; write “check local rules” where rules vary.

Handwritten or cluttered invoices are hard to read, slowing payments and causing errors.

Use a typed template with clear sections and consistent formatting, and attach special instructions as a short addendum.

Missing store and customer contact details stalls scheduling and payment follow-ups.

Include phone and email for both parties and confirm the best way to reach each person.

Furniture Store Invoice FAQs

Bill furniture sales, delivery, assembly, protection plans, returns, and custom work for residential and commercial buyers. Clear line items, taxes, and terms, clear answers.

How do we bill delivery, assembly, and haul-away on one ticket?

List each service as its own line. Include quantity and rate. Example: “Sofa: $1,299,” “White-glove delivery: $149,” “Assembly: $99,” “Old sofa haul-away: $59.” This setup fits neatly in our Furniture Store Invoice Template.

What’s the right deposit for custom pieces and made to order upholstery?

Collect a nonrefundable deposit tied to materials. Show it as a percent or flat amount. Example: “Custom sectional deposit (50%): $1,250,” with the balance due at delivery.

How should I show protection plans versus manufacturer warranties?

Put the store’s plan as a paid SKU and keep the maker warranty as $0 info. Example: “5-Year protection plan: $199,” and “Manufacturer warranty: included ($0).” The customer sees what they paid for.

How do I handle partial deliveries and backorders?

Bill delivered items now and leave backorders open with $0 until shipped. Example: “Dining table: $899,” “Chairs x2 delivered: $400,” “Chairs x2 backorder: $0, ships later.” Note the remaining balance due at final delivery.

What do I charge for stair carries, elevator bookings, or long carries?

Add access fees when the crew spends extra time. Price by flight, distance, or building rules. Example: “Stair carry, 3 flights: $60,” “Long carry, 200 ft: $35,” “Elevator reservation fee: $25.”

How do returns, exchanges, and restocking fees appear?

Show the refund and the fee as separate lines. Example: “Return: dresser: −$799,” “Restocking fee (15%): $120,” “Pickup from residence: $59.” If pickup is waived, list it at $0.

What do commercial buyers need for building deliveries and COI?

Many buildings require a certificate of insurance and loading dock windows. Note COI details and any surcharge. Example: “COI processing: $15,” “Dock delivery window 9–11 a.m.: included,” “After-hours delivery: $95.”

How do I calculate sales tax on furniture, delivery, and installation?

Tax rules vary by state and city. Some tax delivery and assembly, others do not. Rules vary—check local rules. Example: “Taxable: sofa: $1,299,” “Non-taxable: curbside delivery: $79,” “Sales tax (8.25%): $107.27.”