Groomer Invoice Template

Free invoice templates for Groomers built for bath and haircut, nail trim, and deshedding treatment. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: groomer invoice, groomer bill, or pet groomer invoice.

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Download Free Groomer Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Groomer Invoice Template

Best for:

Logo, membership and barcode fields.

Editable Groomer Invoice Template

Best for:

Edit rates, shed control, flea treatment.

Printable Groomer Invoice Template

Best for:

Allergies, consent, signatures, notes.

Free Groomer Invoice Template

Best for:

Breed, coat, style, nails, add-ons.

How to Invoice as a Groomer

Quote, book, groom, invoice, and get paid the same day with a small deposit up front.

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In 5 Steps:

Scope the groom, confirm rate by pet, book the slot, and take a small deposit if required.
Do the groom and note any add-ons, coat condition, and actual time used.
Create the invoice the same day with itemized services, extras, and any time-based charges.
Apply the deposit, add sales tax where required, and show the balance due.
Send the invoice with payment link and terms, then record payment and send a receipt.

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What to Include in a Groomer Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, contact; tax ID
Groomer or business license # (if issued)
Client name and contact
Pet details (name, breed, weight)
Service date and time
Service location (shop or mobile)
Invoice number and issue date
Itemized services and time units
Deposit received and balance due
Sales tax rate and amount (check local rules)

Billing Scenarios for Groomers

How to label charges so every invoice makes sense the moment your clients see it.

Dematting fee; Extra grooming time

Severely matted coat

Extra work and tool wear increase time and cost.

Deshedding package; Undercoat blowout

Double-coat in shed season

Heavy coat needs more drying and brushing to finish right.

Flea bath treatment; Sanitation fee

Fleas or ticks found at check-in

Treatment and cleaning keep pets and shop safe.

Travel surcharge; Mileage

Mobile appointment outside base zone

Itemize extras on their own lines and add a brief note for why they were needed.

Late cancellation fee; Rebooking deposit

Late cancellation or no-show

Lost slot time needs a fair charge to cover the gap.

Handling surcharge; Extra helper

Extra staff and time protect the pet and groomer.

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What groomers usually bill for

List bath and haircut, nail trim, deshedding, and add ons with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Bath & Blow Dry

Item

After bath and blowout needed

Qty × unit rate. Record coat type and size to explain time and prevent scope creep.

Breed-Specific Haircut

Item

For breed pattern clip

Qty × unit rate. Note breed pattern or owner photo to align expectations and reduce rework.

Nail Trim & Grind

Item

For routine nail care

Qty × unit rate. Include trim or grind in notes for safety and comfort.

Anal Gland Expression

Item

Owner requests gland check

Qty × unit rate. Perform on request; document findings and advise vet visit if needed.

De-matting Labor

Time

Mats or pelts present

Time × hourly rate. Cap minutes and get signed matting consent to avoid injury and callbacks.

De-shedding Treatment

Item

Heavy shedding season

Qty × unit rate. Note tool or product used and coat length for clarity.

Teeth Brushing

Item

Freshen breath and teeth

Qty × unit rate. Cosmetic only; state paste type and remind owner it’s not veterinary care.

Mobile Trip Fee

Item

Mobile van service call

Qty × unit rate. Add per stop or service area to cover setup, parking, and travel.

After-Hours Surcharge

Item

Evening, weekend, or rush

Qty × unit rate. Apply outside regular hours or for same-day requests; confirm before start.

Bows or Bandana Accessory

Item

Taxable

Add take-home accessory

Qty × unit price. Customer keeps accessory; list style or color for records.

Save and reuse your grooming menu and fees

Create a free account and save bath, haircut, nail, and deshed prices once, so nothing gets retyped.

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Common Groomer Invoicing Mistakes

Real-world slipups that slow cash flow or spark disputes, with simple fixes you can apply today.

Mistake

How to fix it

Using vague service names that hide what’s included, which leads to pushback.

Use clear, simple names and add a short note of tasks included so value is obvious.

Leaving out invoice basics like number or dates, which breaks records and slows payment.

Always add a unique invoice ID, issue date, service date, and due date.

State the unit used for pricing such as weight ranges or 15-minute blocks, and stick to it.

Itemize extras on their own lines and add a brief note for why they were needed.

Charging tax wrong on services or products, which risks penalties or refunds.

Show the tax rate, taxable subtotal, and tax amount, and check local rules.

Skipping payment terms, which invites slow or missed payments.

State accepted methods, due date, and any late fee policy in plain words.

Groomer Invoice FAQs

Nail trims to de-shedding, mobile trip fees to flea dips. Get paid for matting time, handling, add-ons, and taxes with job-ready line items. Clear answers.

How do I price heavy matting time?

Charge by timed dematting. Add a handling note. Example line: “Dematting labor: 35 min @ $2.00/min = $70.”

What should I charge if I find fleas during the bath?

Pause, confirm treatment, then add a sanitation fee. Example line: “Flea shampoo and salon sanitizing fee = $25.”

Can I add a behavior or handling fee for difficult pets?

Yes, for aggressive, anxious, or senior handling. Rules vary—check local rules. Example line: “Special handling surcharge = $15.”

How do mobile trip fees show up?

List a travel charge by zone or miles. Example line: “Mobile trip fee, Zone B = $20.”

Do I need proof of rabies and how do I note it?

Require current rabies records before service. Add a note. Example line: “Rabies verified: 06/12/2025, tag #A12345.”

How do I bill breed or size pricing with packages?

Use base packages by size, then add coat-type surcharges. Example lines: “Large dog full groom package = $85” and “Double-coat de-shed add-on = $25.”

Can I charge for late pickup or no-shows?

Yes, if stated in your terms. List the fee as its own line. Example line: “Late pickup fee, after 30 min = $15.”

How do I show small add-ons like teeth brushing and ear cleaning on the invoice?

List each add-on so clients see the value. Example lines: “Teeth brushing = $10” and “Ear cleaning = $8.”