Hardscaping Invoice Template

Bill by measurable units plus machine time. Include disposal. Example line items: “Excavation and base prep, 18 CY @ $42,” “Plate compactor, 6 hrs @ $65,” “Debris haul-off, 1 load @ $150.”

Use milestones. Common splits: 30% deposit, 40% after base passes compaction, 20% after pavers laid, 10% at punch. Example lines: “Milestone 2: Base complete: $4,200,” “Milestone 3: Paver placement: $2,100.”

Yes. Show it as a fee and a matching credit if the client moves forward. Example: “On-site design consult, 90 min: $150” and “Design consult credit: ($150).”

Collect a nonrefundable materials deposit tied to the specific product. Note lead time and restocking terms from the supplier. Example: “Belgard Lafitt, 920 sq ft @ $6.40,” “Materials deposit: $2,000 paid,” “Restocking fee if canceled: 20%.”

List permits for retaining walls, driveway aprons, and any gas or electrical for fire features. Rules vary—check local rules. Example: “Retaining wall permit: $185,” “811 utility locate: no charge,” “Gas line pressure test: $90.”

Pause, price, and get a signature before work continues. Use time and materials with photos attached. Example: “Unforeseen demo, 3 hrs @ $95,” “Concrete disposal, 1 bin @ $325,” “Additional road base, 5 tons @ $48.”

Break them out so clients see real costs. Include dumpster, material delivery, and rentals. Example: “Dumpster, 10 yd: $410,” “Aggregate delivery: $95,” “Skid steer rental, 1 day: $265.”