Insulation Invoice Template

Free invoice templates for insulation contractors built for materials, labor, and removal and disposal. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: insulation invoice, insulation bill, or attic insulation invoice.

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Download Free Insulation Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Insulation Invoice Template

Best for:

Logo, rebate and PO fields.

Editable Insulation Invoice Template

Best for:

Edit rates, baffles, vapor barrier.

Free Insulation Invoice Template

Best for:

Area, type, depth, removal, air seal.

Printable Insulation Invoice Template

Best for:

Totals, R-value note, signatures.

How to Invoice as an Insulation Contractor

A simple flow from scope to paid, with deposits for materials and clear documentation.

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In 5 Steps:

Confirm scope, areas, and target R-values, then collect a materials deposit before ordering.
Measure each area, record quantities and crew time daily, and note site conditions.
After work, reconcile quantities to coverage areas and R-values and attach photos.
Build the invoice with separate lines for labor, materials, equipment, setup, disposal, and travel, and note any permit or inspection numbers.
Apply the deposit to the balance, set due date and payment options, and send the invoice.

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What to Include in an Insulation Invoice

These are the must-have fields for clear, compliant invoices.

Contractor legal name, address, phone, and email.
License/Certification # (if applicable).
Client name and service address.
Invoice # and invoice date.
Job/PO #.
Scope summary with R-value and coverage area per space.
Line items table with qty, unit, rate, and amount.
Permit/inspection # (check local rules).
Deposit received/applied and tax on materials rate.
Payment terms, accepted methods, due date, and warranty summary.

Billing Scenarios for Insulation Contractors

How to label charges so every invoice makes sense the moment your clients see it.

Assessment visit; Report fee

Initial site assessment or energy audit

Covers time to inspect, measure, and propose the insulation plan.

Insulation removal; Disposal fee

Old insulation removal and disposal

Accounts for extra labor, bagging, and dump charges.

Dense-pack per wall; Patch & prep

Dense-pack wall cavities in an occupied home

Includes masking, drill/plug work, and cleanup beyond new insulation.

Spray foam setup; Minimum charge

Small spray-foam job requiring rig setup

Show the deposit received and subtract it from the total, with the remaining balance clearly stated.

Air sealing; Materials

Air sealing and gap filling before insulating

Improves performance and is often required to hit target R-values.

Vapor barrier install; Encapsulation labor

Moisture control is a distinct task with different materials.

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Standard charges and materials for insulation contractors

Itemize R value, material type, square footage, air sealing, baffles, blower door, rebates, and disposal with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Site Assessment & Thermal Scan

Time

First visit or heat loss

Hours × hourly rate. Document R-values, moisture, and air leaks to set scope and avoid missed areas.

Batt/Roll Install Labor

Time

Stud bays or joist runs

Hours × hourly rate. Record square footage and R-value installed for compliance notes.

Batt Insulation Materials

Item

Taxable

Customer keeps fiberglass batts

Cost × (1 + markup%). List manufacturer, R-value, and square footage on the invoice.

Blown-In Install Labor

Time

Attic or wall cavities

Hours × hourly rate. Note depth and coverage chart reference for accuracy.

Blown-In Insulation Materials

Item

Taxable

Customer keeps loose-fill

Cost × (1 + markup%). Include bag count and coverage to match blower chart.

Spray Foam Application Labor

Time

Air sealing with foam

Hours × hourly rate. Record thickness and type (open/closed cell) for warranty and code notes.

Spray Foam Kits & Chemicals

Item

Taxable

Customer keeps foam kits

Cost × (1 + markup%). Reference kit count and yield; list manufacturer and product.

Vapor Barrier Install

Time

Under-slab or crawlspaces

Hours × hourly rate. Note mil thickness and seams/taping method for moisture control.

Attic Baffles & Air Chutes

Item

Taxable

Keep soffits clear

Qty × unit rate. Document count and placement to maintain ventilation and insulation performance.

Insulation Removal & Disposal

Time

Old, wet, or contaminated

Hours × hourly rate. Bag, seal, and dispose per local rules; add dump ticket as backup.

Save and reuse your insulation rates and materials

Create a free account and save R-value pricing, material costs, and disposal fees once, so nothing gets retyped.

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Common Insulation Invoicing Mistakes

These slip-ups slow payment and spark disputes; use these simple fixes to stay clear.

Mistake

How to fix it

Omitting the R-value and coverage area, which makes performance and pricing hard to verify.

State the R-value per area and the square feet or board feet installed for each space.

Combining labor and materials into one lump sum, which hides how the job was built.

Separate labor, materials, equipment, and other charges so totals are transparent.

Add the permit or inspection number when required and match it to the work described.

Show the deposit received and subtract it from the total, with the remaining balance clearly stated.

Using vague units like "some rolls," which leads to quantity disputes.

Use standard units such as square feet, linear feet, or board feet and list quantities and unit rates.

Skipping payment terms and any late-fee policy, which delays cash flow.

State due date, accepted payment methods, and any late fees; check local rules.

Insulation Invoice FAQs

Price by R-value, square footage, and foam thickness. Include removal, air sealing, baffles, and disposal fees. Use our Insulation Invoice Template. Get clear answers.

How should I price spray foam by board foot?

Quote board feet by thickness and area. Note foam type and pass count. Example line item: “Open-cell spray foam, 3 in, 2,000 board ft @ $1.25: $2,500.”

What line items belong on an attic retrofit invoice?

List access setup, air sealing, baffles, insulation type, R-value target, and cleanup. Add any adders like difficult access. Example: “Cellulose blow-in R38, 1,200 sq ft @ $1.10: $1,320; Attic baffles 40 @ $3: $120.”

Should removal and disposal be a separate charge?

Yes. Separate labor, bagging, and dump fees so the client sees the cost. Example: “Old fiberglass removal, 6 labor hrs @ $85: $510; Disposal 500 lb @ $0.12: $60.”

How do I show utility rebates on the bill?

Show full price, then a rebate line as a deduction with program name. Keep proof for the file. Example: “Utility rebate, Program ABC-Attic R38: −$300.”

What do I list for air sealing and blower door testing?

Break out sealing tasks and the test. Note materials by type. Example: “Air sealing top plates and penetrations: $240; Blower door test pre/post: $200.”

Do I need to note ignition or thermal barriers for code?

Yes. If foam is exposed, list ignition or thermal barrier products and coverage. Rules vary—check local rules. Example: “Intumescent coating over foam, 600 sq ft @ $1.10: $660.”

How do change orders work when the client upgrades R-value mid-job?

Write a dated change order with new quantities and price per unit. Get signature before proceeding. Example: “Change order: upgrade from R19 to R30, +400 sq ft batt @ $0.85: $340.”

When are permits or inspections billable on insulation jobs?

Bill permits and required third-party inspections as pass-through items with admin time. Rules vary—check local rules. Example: “Permit fee: $95; Admin 0.5 hr @ $80: $40.”