Irrigation and Sprinklers Invoice Template

Free invoice templates for irrigation and sprinkler contractors built for parts and labor, materials, and service call. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: irrigation invoice, irrigation bill, or sprinkler repair invoice.

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Download Free Irrigation and Sprinklers Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Irrigation and Sprinklers Invoice Template

Best for:

Logo, warranty and PO fields.

Printable Irrigation and Sprinklers Invoice Template

Best for:

Totals, backflow test, signatures.

Editable Irrigation and Sprinklers Invoice Template

Best for:

Edit rates, leaks, seasonal tune.

Free Irrigation and Sprinklers Invoice Template

Best for:

Zones, heads, pipe, controller setup.

How to Invoice for Irrigation & Sprinklers

Turn approved work into a clear bill that applies deposits, records changes, and sets a clean due date.

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In 5 Steps:

Send a written estimate with scope, rates, and required deposit, then get approval.
Capture site details, permits, and parts to source before the visit.
Track labor by tech, parts used, equipment rental, and any after-hours work as you go.
Build the invoice from the approved estimate, add change orders, and attach photos and permit numbers.
Apply the deposit, show the balance due, set the due date, and send with payment options.

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What to Include in an Irrigation & Sprinklers Invoice

These are the must-have fields so your invoice is clear and compliant.

Business legal name, address, phone, email
Client name and billing address
Service location address
Invoice number
Issue date and due date
Purchase order or work order #
Contractor license #
Permit or inspection # (check local rules)
Deposit received and balance due
Payment terms and accepted methods

Billing Scenarios for Irrigation & Sprinkler Technicians

How to label charges so every invoice makes sense the moment your clients see it.

Service call; System start-up

Spring start-up visit and system activation

Separates the base visit from activating and testing the system.

Backflow test; Certification filing

Annual backflow test with filing to the water authority

Shows the compliance task and the admin time to file proof.

Winterization; Compressed-air blowout

Winterization before freezing temps

Clarifies the seasonal shutdown and protects lines.

Smart controller; Install labor

Controller swap to a smart timer

Record hours per tech with brief task notes so clients see what each block covered.

Spray head replacement; Nozzle

Head and nozzle replacements across multiple zones

Makes parts counts clear so pricing tracks quantities.

Emergency call-out; Leak repair

Distinguishes urgent dispatch from the actual repair.

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Standard charges and services for irrigation and sprinklers

Itemize zones, controller model, head replacements, backflow test, winterization, startups, GPM, PSI, and timer settings with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Service call & diagnostic

Time

First visit or no-water

Hours × hourly rate. Includes troubleshooting to find faults before repair.

Spring start-up

Item

Turn system on after winter

Qty × unit rate. Open valves, pressurize, test zones, set schedule for the season.

Winterization blowout

Item

Protect lines before freeze

Qty × unit rate. Evacuate water with air to prevent burst pipes and heads.

Backflow test & report

Item

Annual device compliance

Qty × unit rate. Test assembly and file report with the water authority.

Controller install & programming

Time

New timer or reprogram

Hours × hourly rate. Mount controller and set runtimes per plant and zone needs.

Smart controller (part)

Item

Taxable

Replacing old timer

Qty × unit cost. Provide manufacturer unit; labor billed separately for clarity.

Zone valve replacement labor

Time

Stuck or failed valve

Hours × hourly rate. Isolate zone, swap valve, verify wiring and flow.

Zone valve (part)

Item

Taxable

New valve required

Qty × unit cost. Provide valve and fittings; warranty tracked by part.

Sprinkler head (part)

Item

Taxable

Broken or outdated head

Qty × unit cost. Provide matched precipitation head; choose nozzle by arc and radius.

Pipe leak repair

Time

Wet spot or pressure drop

Hours × hourly rate. Excavate, cut out damaged pipe, solvent-weld or couple, then pressure test.

Save and reuse your irrigation rates and services

Create a free account and save zone rates, controller fees, and test charges once, so nothing gets retyped.

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Common Irrigation & Sprinklers Invoicing Mistakes

Field work gets messy fast, but simple fixes keep invoices clear and prevent disputes.

Mistake

How to fix it

Bundling parts and labor together hides detail and sparks disputes.

Separate parts and labor with quantities and rates, and include key brand or model details.

Skipping permit or inspection numbers causes compliance delays and unpaid invoices.

Add permit and inspection identifiers where required and keep them visible in the invoice records, then check local rules.

Show the deposit as a prior payment and calculate the remaining due clearly.

Record hours per tech with brief task notes so clients see what each block covered.

Leaving out travel or after-hours terms invites arguments.

State the travel or mileage policy and any after-hours multipliers in the footer and itemize any such charges.

Not stating warranty terms leads to callbacks you absorb.

Write warranty length, coverage, and the conditions needed to keep it valid.

Irrigation & Sprinklers Invoice FAQs

Line items for zone installs, winterization, backflow tests, permits, and retainage. Use our Irrigation & Sprinklers Invoice Template, clear answers.

How do I bill for winterization and spring startup together?

Bundle as a seasonal package with two dated visits. Example line items: “Winterization, 10 zones @ $12 = $120” and “Spring startup, controller tune + test = $95.”

What’s the right markup on heads, valves, and pipe?

Most irrigation contractors use cost plus 20–40% to cover sourcing and warranty handling. Example: “Rain Bird 5000 rotor, 6 @ $9.50 cost, 30% markup = $74.10.”

Should backflow testing be a flat fee or hourly?

Flat works best for homeowners and property managers. Example: “Backflow test and report, RPZ 1 inch = $85,” plus “City filing fee = $15.”

How do after-hours leak repairs show up on the bill?

Add an emergency callout and higher labor rate window. Example: “After-hours diagnostic, 1.5 hr @ $165/hr = $247.50” and “Urgent dispatch fee = $75.”

Do I charge per zone for new installs or by footage?

For residential, per-zone pricing keeps it simple. Example: “Install 8 zones @ $550/zone = $4,400,” with separate lines for controller, sensor, and trenching.

How should I handle change orders when the client adds zones mid-project?

Issue a written change order with new scope, labor, and parts. Example: “Add 2 zones @ $575/zone = $1,150,” plus “Additional wire 200 ft @ $0.45/ft = $90.”

What belongs on a maintenance service agreement invoice?

Show the monthly or seasonal plan, covered tasks, and exclusions. Example: “Monthly inspection and nozzle clean, 6 visits @ $60 = $360,” plus “Discounted valve rebuilds at 15% off.”

How do permits and inspections get listed for commercial jobs?

Break out pass-through fees and your admin time. Example: “Municipal permit = $120” and “Permit handling and scheduling, 1 hr @ $85 = $85.” Rules vary—check local rules.