Download Free Jewelry Store Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Jewelry Store Invoice Template

Best for:

Logo, cert numbers, insurance fields.

Editable Jewelry Store Invoice Template

Best for:

Edit resizing, custom work, deposits.

Printable Jewelry Store Invoice Template

Best for:

Totals, warranty note, signatures.

Free Jewelry Store Invoice Template

Best for:

Item, metal, stones, size, appraisal.

How to Invoice as a Jewelry Store

Set clear specs, take a deposit when needed, track parts and bench time, then bill cleanly at pickup.

Free Online Invoice Generator

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In 5 Steps:

Confirm the job or order details with the customer and record item specs and approvals.
Create a written estimate, set timelines, and collect a deposit if the job is custom, special order, or repair.
Track materials used and bench work performed while noting any approved changes.
Build the invoice with itemized parts and labor, add tax and shipping per rules, and apply the deposit.
Deliver the finished piece with care instructions, warranty or appraisal docs, and request final payment.

Free Online Invoice Generator

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What to Include in a Jewelry Store Invoice

Use these fields to keep every invoice clear and compliant.

Invoice number and issue date
Business name, address, phone, email, and website
Sales tax ID or business license #
Customer name and contact details
Order/Repair number and work authorization signature
Item description (metal type/purity, weight, size, style)
Gemstone details (type, carat, color/clarity) and grading report # if applicable
Parts/materials list with quantities and unit prices
Labor summary (bench work, design, setting) with hours or flat fees
Deposit received and payment method
Tax rate and amount on taxable items (check local rules)
Shipping/insurance, delivery method, and warranty/return policy

Billing Scenarios for Jewelry Stores

How to label charges so every invoice makes sense the moment your clients see it.

Resizing labor; Added metal

Ring resizing

Separates skilled work from the metal cost so the price makes sense.

Replacement stone; Setting labor

Replace a missing stone

Shows the value of the stone apart from the bench time to secure it.

Rhodium plating; Polish/finish

Rhodium plate a white gold ring

Clarifies the plating service and the finishing touch as distinct tasks.

Design deposit; CAD/wax fee

Custom piece kickoff

Show the deposit received and subtract it from the balance due on the final invoice, with the payment method noted.

Appraisal fee; Document prep

Insurance appraisal request

Makes the evaluation service separate from paperwork creation for insurers.

Insured shipping; Signature-required

Shows carrier costs and extra protection so delivery fees are clear.

Free Invoice Generator

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Standard charges and services for jewelry stores

Itemize jewelry items, metals and stones, sizing, appraisals, warranties, and taxes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Bench inspection & estimate

Time

New repair intake

Hours × hourly rate. Document findings and apply estimate credit to approved work.

Ring resizing labor

Time

Ring too tight or loose

Hours × hourly rate. Note size change and metal type for records.

Prong retipping

Time

Worn or thin prongs

Hours × hourly rate. Protects stones; note count and areas serviced.

Stone setting labor

Time

Mounting or remounting stones

Hours × hourly rate. Confirm stone specs and customer approval before setting.

Chain solder repair

Time

Broken chain or bracelet

Hours × hourly rate. Record metal and link style for matching finish.

Watch battery

Item

Taxable

Quartz watch not running

Qty × unit cost × (1 + markup%). Return old battery; test function before handoff.

Replacement clasp

Item

Taxable

Failed or missing clasp

Qty × unit cost × (1 + markup%). Match metal, size, and style to chain.

Loose gemstone

Item

Taxable

Customer selects a new stone

Qty × unit cost × (1 + markup%). List species, shape, mm size, and grade.

Insurance appraisal

Time

Proof of value requested

Hours × hourly rate. Include photos, weights, grades, and signed report.

Custom jewelry deposit

Item

Start a custom design

Qty × deposit amount. Applied to final invoice; nonrefundable after design approval.

Save and reuse your jewelry prices and services

Create a free account and save item prices, sizing and appraisal fees, and warranty plans once, so nothing gets retyped.

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Common Jewelry Store Invoicing Mistakes

These hit real wallets and trust, with simple fixes that stop disputes before they start.

Mistake

How to fix it

Bundling parts and labor into one line hides costs and triggers price disputes.

Split materials and bench work and show quantities and rates, and add brief notes or photos for clarity.

Missing metal purity, weight, or size leads to confusion about what was sold or serviced.

Record metal type, purity, weight, and size on every item, and update these details after alterations.

Apply tax only to items the rules say are taxable and note the rate and amount; check local rules.

Show the deposit received and subtract it from the balance due on the final invoice, with the payment method noted.

Using shop jargon and codes makes the invoice hard to read and lowers trust.

Use clear consumer terms and short descriptions so anyone can understand the work and materials.

Skipping customer approval for change orders leads to unpaid extras.

Document scope changes, get a quick sign-off, and reflect the approved changes in the totals.

Jewelry Stores Invoice FAQs

Real-world billing for custom rings, repairs, engraving, appraisals, consignment, and layaway. Line items, taxes, deposits, rush fees, and terms that speed payment. Clear answers.

How do you bill a custom piece from sketch to pickup?

Use milestones. Take a deposit, bill design work, then final metal and stones. Example line items: “Deposit received −$500,” “Design consult 1 hr $95,” “18k gold 12 g $780,” “Diamond setting $120.” You can mirror this in your Jewelry Stores Invoice Template.

Do you charge for CAD design or wax models?

Yes, list it as a service and note if it’s creditable to the job. Example: “CAD render + wax model $150, credit applied on approval.”

Are engraving fees per character or flat?

State the method. If per character, show count. Example: “Inside-band engraving 18 characters @ $3 $54.” If flat, “Custom script engraving flat $75.”

Is sales tax applied to labor like sizing or soldering?

Rules vary—check local rules. If taxed, separate materials and labor anyway. Example: “Solder chain repair labor $40,” “14k solder $6,” “Taxable subtotal $46,” “Sales tax 6% $2.76.”

What is your policy on deposits and special-order parts?

Make deposits non-refundable on special orders and note restocking if the supplier allows returns. Example: “Custom sapphire on order deposit $300 non-refundable,” “Special-order restocking 15% $45 if canceled.”

How are appraisals for insurance billed?

List the document as a service with stone details if known. Example: “Insurance appraisal with photos $95,” “GIA diamond verification 1 stone $35.” Jewelers and goldsmiths should include delivery time in terms.

How do you handle trade-in gold or diamond credit on the bill?

Show the new item, then the trade-in as a negative line. Example: “Platinum solitaire SKU 1234 $2,450,” “Trade-in 14k scrap 12 g @ $28 −$336,” “Net due $2,114.”

Do you charge for insured shipping to an outside watchmaker?

If you ship for pressure testing or movement work, add insured shipping as its own line. Example: “Insured shipping to watchmaker $28,” “Case reseal and pressure test $60,” “Bench jeweler remove/install movement $40.”