Mobile Pet Service Invoice Template

Free invoice templates for mobile pet services built for grooming services, travel fees, and taxes. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: mobile pet invoice, mobile pet bill, or mobile pet care invoice.

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Download Free Mobile Pet Service Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Mobile Pet Service Invoice Template

Best for:

Logo, route and client contact fields.

Editable Mobile Pet Service Invoice Template

Best for:

Edit rates, mileage, add surcharges.

Printable Mobile Pet Service Invoice Template

Best for:

Arrival window, waiver, signatures.

Free Mobile Pet Service Invoice Template

Best for:

Service type, address, travel, add notes.

How to Invoice as a Mobile Pet Service

Invoice right after the appointment with clear notes, applied deposit, and an easy way to pay.

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In 5 Steps:

Confirm booking, pet details, scope, and rate in writing, then take a deposit to hold the slot.
Do the service and log packages, add-ons, time, and pet condition with client initials for any changes.
Calculate charges, add mobile or parking fees if used, and apply tax to products where required.
Build the invoice with itemized lines, notes or photos, and attach the signed consent.
Apply the deposit, show balance and due date, offer payment options, and send before you leave.

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What to Include in a Mobile Pet Service Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number
Issue date and due date
Business name, logo, and contact
Client name, service address, and contact
Pet details (name, species/breed, weight, coat type)
Service location and technician name
Compliance IDs (business license #, animal care or transport permit #, insurance policy #, check local rules)
Itemized services and add-ons (qty/units)
Products sold and unit prices
Mobile or parking fee line
Subtotal, tax, deposit received, balance due
Payment terms, methods, and late-fee policy

Billing Scenarios for Mobile Pet Service Providers

How to label charges so every invoice makes sense the moment your clients see it.

Full groom package; Nail trim add-on

First-time client booking a full groom with nails

Shows the base package plus a simple add-on so the total makes sense.

De-matting fee; Pre-shave due to matting

Severe matting found that requires extra time and a pre-shave

Flags extra labor and the necessary clip-down so there are no surprises.

Flea treatment; Vehicle sanitation

Fleas discovered on arrival and treated immediately

Covers the treatment and the sanitation time to prevent cross-contamination.

Cancellation fee; Forfeit deposit

Client cancels inside the penalty window or no-shows

Record the deposit when received and auto-apply it on the final invoice with a clear note that the deposit was applied.

After-hours surcharge; Mobile setup/travel

Urgent after-hours appointment requested

Separates the rush premium and the cost of rolling the van.

De-skunking add-on; Basic bath

Explains the special process on top of the standard service.

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Services and travel fees for mobile pet services

List grooming services, travel fees, mileage, and add ons with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Full Grooming Session

Time

Full cut, bath, dry

Hours × hourly rate. Note coat, breed, behavior; verify rabies record before handling.

Bath & Blow-Dry

Time

Bath-only appointment

Hours × hourly rate. List shampoo type; note allergies shared by owner.

Nail Trim & Grind

Item

Quick nail care

Qty × fixed rate. Log any styptic use; remind owner about trim intervals.

Ear Cleaning

Item

Wax or debris present

Qty × fixed rate. Use pet-safe cleaner; record irritation and advise vet if needed.

Teeth Brushing

Item

Freshen breath request

Qty × fixed rate. Use disposable brush; note home-care routine suggestions.

Anal Gland Expression

Item

Scooting or odor noted

Qty × fixed rate. Perform external only; document sensitivity and refer to vet if issues persist.

De-matting Labor

Time

Matted coat removal

Hours × hourly rate. Work in timed blocks; stop if distress and get owner consent for shave-down.

Mobile Travel Fee

Item

House-call mileage

Qty × fixed rate. Apply per visit or zone; show service address on invoice.

After-Hours Surcharge

Item

Evening or weekend slot

Qty × fixed rate. Confirm in booking notes; applies on top of service lines.

Flea/Tick Treatment (Retail)

Item

Taxable

Product sold for home use

Qty × unit cost. Specify brand and size; provide usage notes on receipt.

Save and reuse your mobile service rates

Create a free account and save service prices, travel fees, and mileage once, so nothing gets retyped.

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Common Mobile Pet Service Invoicing Mistakes

These slip-ups cause pushback and late payment, and the fixes are simple to keep cash moving.

Mistake

How to fix it

Lumping everything into one line makes the bill look inflated and invites disputes.

Break out each service and consumable with clear units and notes. Keep totals clean so clients can verify each part fast.

Leaving out pet identifiers causes pricing errors and safety misunderstandings.

Capture name, species or breed, weight, and coat type every time, and update changes before you start.

Attach a short consent to the booking and to the invoice and store it with the job record.

Record the deposit when received and auto-apply it on the final invoice with a clear note that the deposit was applied.

Charging tax incorrectly on services versus products can trigger penalties.

Know what is taxable in your area and tax only the right items; when in doubt, check local rules.

Vague payment terms lead to late or failed payments.

State due date, late fee, accepted methods, and any card or ACH surcharge up front.

Mobile Pet Services Invoice FAQs

Line-item tips for mobile grooming, nail trims, vaccines, microchips, trip fees, matting surcharges, and no-shows. Built for the Mobile Pet Services Invoice Template. clear answers.

How should I bill a multi-pet household in one stop?

List each pet with its breed, coat, and service. Add any per-pet discounts. Example: “Dog 1 full groom - $95; Dog 2 bath-only - $45; Multi-pet discount - $10.”

What do I charge for travel outside my service zone?

Use a mileage or flat out-of-area fee. Publish the radius in your terms. Example: “Travel surcharge 12 miles beyond zone at $1.25/mi - $15.”

Should I add a matting or handling fee when a coat is severely tangled?

Yes. Price by time or a flat tier, and note why. Example: “Severe mat removal, 25 minutes at $2/min - $50.”

How do I show flea or tick treatments added to a groom?

Add them as separate line items with product and dosage. Example: “Flea bath with capstar tab, 25–90 lb - $28.”

Can I collect a deposit to hold a route stop and apply it to the bill?

Yes. Record it as a prepayment then deduct it. Example: “Deposit received 10/05 -$30” and “Balance due today - $65.”

How should a mobile groomer handle last-minute cancellations or no-shows?

Set a cut-off time and fee. Charge it as a service line. Example: “No-show fee, van on-site, 15 minutes waiting - $40.”

Do I bill waiting time for gate codes, parking, or pet pickup delays?

You can. Publish a grace period, then add time. Example: “Waiting time after 10-min grace, 20 minutes at $1.50/min - $30.”

What records should a mobile vet tech include for vaccines or microchipping?

List vaccine type, lot number, and expiration. Attach a digital certificate. Example: “Rabies 1-yr, lot 12345, exp 08/2026 - $32; Microchip ISO 11784/11785 - $40.”